1426 N Quincy St
Arlington, VA 22207
Saturday, June 25, 2016

School & Community Relations

Glossary of APS Terms

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Adopted Budget - A plan of financial operations submitted by the Superintendent to the School Board detailing proposed revenues, appropriations, expenditures and transfers for the coming fiscal year.

Academic Performance Report - A compilation of countywide and individual school data about student performance on standardized tests; produced annually.

Academic Plan (4 - 6 year) - Every student in grades 6-12 will have an academic plan that reflects his or her talents, skills, abilities and challenges.

Accounting - Term used to refer to when revenues, expenditures, expenses and transfers (and the related assets and liabilities) are recognized in the accounts and reported in the financial statements.

Accrual Basis of Accounting - Revenues are recognized when earned and expenses are recognized when incurred.

Adequate Yearly Progress (AYP) - As required by the No Child Left Behind Act of 2001, 95% of all students in all groups must be tested and all reporting groups (all students, white, black, Hispanic, free/reduced lunch, students with disabilities, and limited English proficient) must score at AYP targets for math and reading and meet targets for graduation and attendance as determined by the Virginia Department of Education.

Advanced Placement (AP) Program - An intensive program of college-level curricula and examinations that provides high school students with an opportunity to earn advanced placement, college credit, or both, at participating universities and colleges across the country. The AP program bridges the transition from secondary school to college by offering students an opportunity to develop their academic strengths through rigorous curricula and challenging national examinations and by exposing them to academic experiences usually reserved for college students.

Advanced Courses - Set of courses which include Advanced Placement, International Baccalaureate, intensified, and gifted level courses in high school, and algebra, geometry, and intensified math in middle school.

Advanced Placement Test (AP Test) - An AP course prepares a student to take the AP test in that subject at the end of the year. Depending on the grade attained, the student may get college credit or placement in higher level classes.

Advisory Committee or Council - A citizen’s advisory group which studies particular aspects of APS programs and makes recommendations for improvement to the School Board.

Advisory Council on Instruction (ACI) - The primary citizens’ advisory group to the Arlington School Board on instructional issues.

Alternative Programs - A variety of alternative and support programs, such as New Directions, that provide students with academic, counseling, and vocational opportunities aside from the comprehensive high school program for students to successfully complete their high school education. The Alternative Programs differ from the comprehensive high schools in scheduling options and instructional delivery to allow a more individualized approach to completing high school diploma requirements.

American College Test (ACT) - A test that may be taken by high school students as part of the college admission process.

Americans With Disabilities Act (ADA) - Prohibits discrimination against individuals with disabilities and requires employers to provide reasonable accommodations to help those with disabilities in performing their jobs. An individual with a disability is defined by the ADA as a person with a serious physical or mental impairment that substantially limits a major life activity. An employee who believes that he or she has a disability and needs special assistance to perform his or her job must contact the Office of Equity and Compliance.

Analysis of Professional Practice (APP) - A periodic structured observation of continuing contract teachers. The APP was created in response to the School Board’s desire for the periodic structured observation of all continuing contract teachers as reflected by the Board’s adoption of SBP (35-7.2).

Annual Measurable Achievement Objectives (AMAOs) - Required by No Child Left Behind (NCLB). There are three required AMAOs: (1) the percentage of LEP students who show progress in English language proficiency each year; (2) the percentage of LEP students who attain English language proficiency; and (3) the percentage of LEP students who show progress in academic achievement (reading and math).

Appropriation - An expenditure level granted by the Board of Supervisors to the School Board to make expenditures and to incur obligations for specific purposes. Appropriation authorizations expire at the end of the fiscal year.

Arlington Career Center - A facility that provides in-depth specialized career training and other career oriented classes for secondary students. It is also the site of early release enrichment programs for third to fifth graders and Saturday enrichment classes for secondary students.

Arlington Education Association (AEA) - An organization representing teachers and assistants in Arlington Schools; affiliated with the Virginia Education Association (VEA) and the National Education Association (NEA).

Arlington Education and Employment Program - See REEP.

Arlington Outdoor Education Association (AOEA) - Is the same as the Outdoor Lab, a K-12 program which focuses on students learning through nature. The Outdoor Lab is located in Fauquier County.

Arlington Public Schools (APS)

Arlington Science Focus School (ASF)

Arlington Traditional School (ATS)

Assets - Framework that focuses on using relationships and other strengths of the community to build the developmental foundation that all children and youth need; survey based on framework administered every three years by Arlington Partnership for Youth, Children, and Families. Administered every three years (spring 2003, 2006, and 2009).

Average Daily Membership (ADM) - The aggregate membership of a school division divided by the number of days school is in session. ADM is a factor in the state funding formula.


Baseline - The baseline budget includes funding to continue current educational and support programs.

Basis of Accounting - Term used to refer to when revenues, expenditures, expenses and transfers (and the related assets and liabilities) are recognized in the accounts and reported in the financial statements.

Beginning Balance - Unexpected funds that may be used to finance expenditures during the current or coming fiscal year.

Behavioral Intervention Plan (BIP) - A plan that utilizes positive behavioral interventions and supports to address behaviors that interfere with the learning of students with disabilities or with the learning of others or behaviors that require disciplinary action.

Bond - A written promise to pay a specified sum of money (called the principal) at a specified date in future, together with periodic interest at a specified rate. Bonds are a form of long-term borrowing used for capital improvements and new construction.

Bond Fund - The Fund used to account for proceeds from bond sales and expenditures appropriate for scheduled bond projects. Bond projects generally cost in excess of $500,000.

Budget - Financial plan for a given period, usually a fiscal year, containing an estimate of proposed expenditures and a proposed means of financing them.

Budget Advisory Committee - An advisory committee charged with review of the budget process.

Budget Calendar - A schedule of activities, responsibilities, and deadlines related to budget development and adoption.

Budget Year - A school year from July 1 to June 30, similar to a fiscal year.

Building Advisory Committee - An advisory committee at the local school level, working with the principal, charged with the review of the school building management plan. Although the Building Advisory Committee has representatives from the PTA, it is separate and distinct from the PTA.


Capital Improvement Plan (CIP) - A schedule of specific projects spanning a specific period of time according to which school facilities and grounds are to be improved, updated or constructed. Much of the funding for the CIP comes from bond issues earmarked for this purpose and approved by Arlington voters. A portion of capital improvement money comes from PAY-GO funds, appropriated annually.

Capital Projects Fund - The fund used to account for revenues and expenditures to be for capital projects generally costing between $15,000 and $500,000. Current revenues finance these projects.

Career Advancement Program (CAP) - An optional, knowledge and skills-based, differentiated compensation program that rewards outstanding teachers who demonstrate and document high quality professional practice and leadership excellence that cultivates student achievement.

Career Clusters or Pathways - Groupings of interrelated occupations that represent the full range of career opportunities from high school graduate through Ph.D.

Career Related Academic Modules (CRAM) - A special program at the Career Center combining academic instruction with vocational training for small groups of students.

Career, Technical, and Adult Education (CTAE) - a section of Arlington Public Schools that includes Business and Information Technology, Computer Sciences, Marketing Education, Family and Consumer Sciences, Technical Education, Trade and Industrial, and Adult Education Personal and Professional classes.

Carryover - The process by which certain funds for previously approved School Board commitments to pay for goods and services at the end of one fiscal year are reappropriated in the next fiscal year.

Change Order - A written order to the contractor, signed by the owner and the architect, which authorizes a change in the work, and adjustment to the contract sum and/or an adjustment to the contract period.

Clarendon Education Center - A building located at 2801 Clarendon Boulevard. Houses several APS offices such as Extended Day Program, Food Services, Alternative and Extended Instruction, Career, Technical and Adult Education, Intake Center, Library Media Processing, REEP, Teenage Parenting Programs.

Community Satisfaction Survey (CSS) - Administered to sample of students, parents, teachers, and community members in Arlington every two years.

Compensation - Includes salaries and benefits paid to staff for services rendered.

Consumer Price Index (CPI) - Measure of the average change over time in the prices paid by urban consumers for a fixed market basket of consumer goods and services. The CPI provides a way for consumers to compare the current cost of a market basket of goods and services with what the same market basket previously (i.e. a month or a year ago).

Core - The academic disciplines of language arts, mathematics, social studies and science.

Cost of Living Adjustment (COLA) - A pay increase intended to fully or partially offset increases in the cost of goods and services.

Cost-Per-Pupil - The cost-per-pupil allocation provides an overall view of the cost on instructional programs that can be used to compare how school systems spend their funds. Identifying all direct and indirect costs associated with an instructional program and dividing by the unduplicated count of membership enrolled in the program determine the cost-per-pupil allocation.

County Council - County Council of Parent Teacher Associations; The County Council of PTAs has representatives from all APS PTAs in Arlington as well as from specified community organizations.

County Transfer - The amount of money that the county government provides to the Arlington Public Schools. The County Board determines the amount of the county transfer each year. The county transfer provides most, but not all, of the funds needed to run the school system.

Cultural Competence - The attainment of attitudes, skills, knowledge and behaviors that enable staff and students to develop positive relationships and work effectively in cross cultural situations.

Curriculum Specialist - A teacher who works under the direction of a curriculum supervisor.

Curriculum Supervisor - A central office administrator who is responsible for a particular curriculum area, such as math or fine arts or a program area such as Gifted, ESOL/HILT or Minority Achievement.


Date of Final Completion - The date certified by the architect as the date upon which the work is completely finished, which date shall occur within 30 to 45 calendar days after the date of substantial completion, and provided the work is then completely finished.

Date of Substantial Completion - The date provided by the contractor and certified by the architect as the date upon which the work has been sufficiently completed, in accordance with the contract documents, to allow the facility to be utilized for the purpose it was intended.

Debt Service Fund - The fund used to account for payment of bond principal and interest.

Degrees of Reading Power (DRP) - A test of comprehension administered as the State Literacy Test in reading.

Diversity - Ethnic, language, learner style and ability variations that all children bring to schools.

Dual Enrollment - A program that allows high school students to simultaneously earn college credit toward a post-secondary diploma, certificate, or degree at a two- or four-year college or university that will also count as credit towards a high school diploma.


Early Childhood Education - Educational programs provided for children from age 3 through second grade.

Economically Disadvantaged (Disadv ) - Students who qualify for free or reduced-price meals; one of the identified groups under No Child Left Behind.

Ed Center - The Arlington Education Center, central office for the Arlington Public Schools, 1426 N. Quincy St. Houses several APS offices such as the School Board, Superintendent, Administrative Services, Finance and Management Services, Information Services, Personnel, School and Community Relations and Student Services.

Elementary School - Pre-Kindergarten through grade 5.

Encumbrance - An obligation in the form of a purchase order or a salary commitment chargeable to an appropriation. An encumbrance reserves part of all appropriation in order to ensure funds are available for a particular obligation.

English as a Second Language (ESL) - general term for programs that provide English language instruction to English language learners; in Arlington Public Schools, this program is referred to as ESOL/HILT.

English Language Learner (ELL) - A student who is learning English and progresses through different stages of English language proficiency. NCLB and other federal legislation refer to these students as Limited English Proficient (LEP).

English Language Proficiency Test - Under No Child Left Behind, the English language proficiency ofLimited English Proficient (LEP) students in kindergarten through grade 12 must be assessed annually. Currently, Virginia uses the Stanford English Language Proficiency (SELP) Test to assess language proficiency. SELP results may be used in determining student proficiency levels for meeting AMAOs, or it may be included as a component in a local body of evidence that is used to determine proficiency for each student.In the 2006-2007 school year, APS successfully applied to use local ESOL/HILT assessments instead of the SELP for all students receiving services. The SELP is currently administered solely to monitored and opt-out students in APS.

Enterprise Resource Planning (ERP) - An integrated set of business practices involving both software and business process reengineering.

E-Scale Employees - An administrative employee. Some have managerial or supervisory responsibilities, others have technical skills.

ESOL/HILT - English for Speakers of Other Languages/High Intensity Language Training; the English as a second language program in Arlington Public Schools.

Evelyn Syphax Academic Center - Building located at 1439 N. Quincy St. Houses several APS offices such as the Department of Instruction, Family Education Center, Print Shop and Alternatives for Parenting Teens.

Exemplary Program Model - A nationally developed rubric used by Career and Technical Education (CTE) staff to assess CTE program quality.

Exemplary Projects - An Arlington special project designed to improve student learning and promote academic achievement gains through innovative teaching, increased interest in the school, and strengthened instructional coherence. The Exemplary Schools Project requires an educational component geared to total school achievement, an annual evaluation of this educational component and parent involvement efforts.

Experience-Based Career Education (EBCE) - a career exploration program available to students with an IEP at the Arlington Career Center.
Extended School Year (ESY) - Special education and related services that are provided to a child with a disability, beyond the normal school year in accordance with the child’s individualized education program.


FACS - Family and Consumer Sciences (formerly known as Work and Family Studies).

Family Education Center - A special program for pregnant teenagers to continue their schooling during their pregnancies and receive instruction and counseling about parenthood and child rearing.

Family Educational Rights and Privacy Act (FERPA) - assures parents of students access to their child's educational records, and protects their privacy by limiting transferability of their records without consent.

Family Life Education (FLE) - The FLE curriculum is presented in kindergarten through 10th grade. The FLE curriculum includes personal relationships, human sexuality, stress management, peer pressure, substance abuse, child abuse and appreciation for racial and ethnic diversity.

Fine Arts - Visual and performing arts, such as music, dance, art, photography, theater.

Fiscal Year (FY) - The Arlington County Public Schools fiscal year encompasses the 12 months beginning July 1 and ending the following June 30.

F&MS - Department of Finance and Management Services.

F&O- Department of Facilities and Operations.

Focus Area Report - An ACI report addressing a subject on which ACI has decided to focus its efforts. A focus area report consolidates all advisory committee recommendations that relate to the focus area topic.

Free and Reduced-Priced Meals - This program is required for participation in the federally funded school lunch program under the National School Lunch and Child Nutrition Acts. This program provides free or a reduced-price meals to children determined to be eligible under the program, and supports the belief of the Arlington County School Board that every school-age child should have an adequate lunch.

Free Appropriate Public Education (FAPE) - special education and related services that are provided at public expense, under public supervision and direction and without charge; meet the standards of the Board of Education; include preschool, elementary school, middle school or secondary school education in the state are provided in conformity with an IEP.

Freedom of Information Act (FOIA) - The Freedom of Information Act establishes the right of the public to obtain information maintained by the federal or state government and their agencies. The FOIA creates a general mechanism designed to ensure that the process for getting that information will be simple, timely, and inexpensive.

Full-Time Equivalent (FTE) - Method of calculating hourly or part-time employees on a full-time position basis.

Functional Behavioral Assessment (FBA) - A process to determine the underlying cause or functions of a child’s behavior that impede the learning of the child with a disability or the learning of the child’s peers.

Fund - As defined by the state auditor of public accounts, a group of accounts that are similar in nature (have similar activities, objectives, or funding sources). Arlington Public Schools has eight funds: Bond, Capital Projects, Comprehensive Services Act, Cafeteria, Community Activities, Debt Services, Grants and Restricted Programs, and School Operating.

Fund Statements - Financial statements that display receipts, expenditures, transfers in, transfers out, and changes in fund balance for each School Board fund.


Geographic Information System (GIS) - Computer software package which is used by the Facilities Planner to check school boundaries, demographics of students living in specified areas and bus routes.

Gifted and Talented (GT) - Students identified as having high ability in certain academic, fine arts, or performing arts areas.

Grants and Restricted Programs Fund - This fund accounts for federal grants, state grants, and private grants.

G-Scale Employees - Employees paid on the general pay scale, primarily secretaries and other support staff.


High School - A school for students in grades 9 through 12.

High School Continuation Program- Located at two sites, Arlington Mill and Langston. The program provides academic, counseling, career and technical opportunities for students to successfully complete their high school education. The High School Continuation Program differs from the comprehensive high schools in that they offer flexible scheduling options and an alternative approach to instructional delivery. This approach, allows for a more personalized academic plan to complete the high school diploma requirements.

HILT/HILTEX - High Intensity Language Training/HILT Extension: the secondary ESOL/HILT program.

Homebound Instruction - Academic instruction provided to students who are confined at home or in a health care facility for periods that would prevent normal school attendance based upon certification of need by a licensed physician or licensed clinical psychologist.

Homeless Servces - Variety of services based on State and Federal guidelines provided under the McKinney-Vento Homeless Assistance Act to students and families experiencing homelessness.

Home Instruction - Instruction of a child or children by a parent or parents, guardian or other person having control or charge of such child or children as an alternative to attendance in a public or private school in accordance with the provisions of the Code of Virginia.

Home School - The school a student is supposed to attend based on the student’s address within a boundary zone.


Immersion Program - Offered in English and Spanish language, a method of delivering instruction in both languages by teaching prescribed classes in one language or the other to expose students to both languages during the school day.

Individuals with Disabilities Education Act (IDEA) - Major federal law governing the provision of special education services and supports.

Individualized Educational Program (IEP) - A written statement for a child with a disability that is developed, reviewed, and revised in a team meeting in accordance with federal law. The IEP specifies the individual educational needs of the child and what special education and related services are necessary to meet the needs.

Instructional Media Center – See “Library Media Center.”

Instructional Technology Coordinator (ITC) - Staff that serve the schools in instructional technology.

Interim Alternative Education Program (IAEP) - Program for students with disabilities who are long term suspended (more than 10 days).

International Baccalaureate (IB) - The IB Programme is an internationally recognized advanced academic program for 11th and 12th graders. This program provides college level course work in six academic areas and provides high school students with an opportunity to earn advanced placement, college credit, or both, at participating universities and colleges across the country.

Intervention Assistance Team (IAT) - Process designed to provide intervention support to students exhibiting academic and/or behavioral concerns within the general education program.

Itinerant Teachers -Teachers who move between buildings. This situation is especially common for art and music (and sometimes physical education) teachers.


Joint Legislative Audit Review Committee (JLARC) - Originator of the formula according to which the Commonwealth of Virginia provides funds to local school systems.


Kindergarten Phonemic Awareness Literacy Screening (K-PALS) - Measures children’s knowledge of phonological awareness (especially beginning sounds and awareness of rhyme), alphabet knowledge, knowledge of letter sounds, concept of word, and word recognition in isolation.

K-16 - The concept of preparing all students for college and a career.


Least Restrictive Environment (LRE) - To the maximum extent appropriate, children with disabilities, including children in public or private institutions or other care facilities, are educated with children who are not disabled, and that special classes, separate schooling or other removal of children with disabilities from the regular educational environment occurs only when the nature or severity of the disability is such that education in regular classes with the use of supplementary aids and services cannot be achieved.

Lexile Framework for Reading - A widely adopted approach for measuring reader ability and text difficulty. Lexile measurements put readers and reading materials on the same scale.

Library Media Center (LMC) - The school library media center provides all APS students and staff with resources in many formats to enhance learning and instruction.

Limited English Proficient (LEP) - Students in an English as a second language program (ESOL, HILT, HILTEX); those who are eligible but have declined services (Opt Out); those who have exited from programs within the last two years (Monitored); or those who have exited from programs within the last four years (Post-Monitored). One of the identified groups under No Child Left Behind.

Local Composite Index (LCI) - The relative wealth index used by the State to equalize state aid to localities.


Mainstream - Provide instruction for students who are in specialized educational programs, such as special education or HILT, in regular classrooms with the general student population.

Management Plan - An annual plan developed by the Superintendent and senior staff with specific tasks designed to achieve the goals of the Strategic Plan.

Manifestation Determination Review (MDR) - Required if the APS is contemplating a removal that constitutes a change in placement, including removal to an interim alternative educational setting, for a student with a disability who has violated any rule or code of conduct of the school systems that applies to all students. It is a review of all relevant information and the relationship between the child’s disability and the behavior subject to disciplinary action.

Marshall Building - See “Thurgood Marshall Building”.

Media Center - See “Library Media Center.”

Membership - Another term for student enrollment.

Middle School - A school for students in grades 6 through 8.

Minor Construction/Major Maintenance (MC/MM) - Capital improvements that are paid for out of the current year's budget.

Modified Accrual Basis of Accounting - Revenues are recognized when they become measurable and available and expenditures are generally recognized when the liability is incurred.

Monitored - English language learners with sufficient English language skills, including appropriate academic vocabulary, are exited from the ESOL/HILT program into mainstream English-only classrooms. These students are monitored for two years to ensure their continued academic success. For an additional two years after Monitor status, these students are classified as Post-Monitored. Monitored and Post-Monitored students are included in the LEP subgroup under No Child Left Behind.


The National Assessment Educational Progress (NAEP) - Also known as "the Nation's Report Card," the only nationally representative and continuing assessment of what America's students know and can do in various subjects.

National Merit Scholarship Program - The National Merit Scholarship Program is a privately financed academic competition for recognition and scholarships that began in 1955. High school students enter the Merit Program by taking the PSAT/NMSQTTM - a test that serves as an initial screen of the more than one million entrants each year - and by meeting published entry and participation requirements.

National Occupational Competency Testing Institute (NOCTI ) - Provides occupational competency assessments.

New Resources - A term used to identify budget requests requiring additional resources above the baseline budget funding. These requests support the development of new programs to meet identified School Board goals.

No Child Left Behind Act (NCLB) - On January 8, 2002, President Bush signed into law the No Child Left Behind Act of 2001. The Act is the most sweeping reform of the Elementary and Secondary Education Act (ESEA) since ESEA was enacted in 1965. It redefines the federal role in K-12 education and is designed to close the achievement gap between disadvantaged and minority students and their peers. It is based on four basic principles: stronger accountability for results, increased flexibility and local control, expanded options for parents, and an emphasis on teaching methods that have been proven to work.



Operating Fund - The general fund for the school division. It is used to account for all financial resources except those to be accounted for in other funds.

Opt-Out - A term used to describe the option not to take a certain course or portions of a course. For LEP students, parents have the option to decline ESOL/HILT services for their child. If a student opts out of the program, they must participate in the annual state English language proficiency assessment, and the program must keep a record of their state English language proficiency level.

Outreach for Parenting Teens - An after-school support group program for teens who have had babies and are now back in school. The program includes speakers and counseling on child rearing, household management and related topics.


Parent Expectations Support Achievement (PESA)

Parent Resource Center (PRC) - The purpose of the APS Special Education Parent Resource Center is to help parents and other family members become active partners with the school in meeting the unique needs of their children in special education programs. This center is located at the Clarendon Education Center.

Partners in Education (PIE) - A program based in the Community Services Department, which matches schools with business, government agency or civic organizations as educational partners; Also an acronym for Parents in Education, an African American parent group.

Pay-As-You-Go (PAY-GO) - Capital improvements that are paid for out of the current year’s budget.

Phonemic Awareness Literacy Screening (PALS) - Measures children's knowledge of phonological awareness (especially beginning sounds and awareness of rhyme), alphabet knowledge, knowledge of letter sounds, concept of word, and word recognition in isolation.

Physical Education (PE)

Policy Implementation Procedure (PIP) - These policies are implementation procedures for School Board Policies.

Policy and Policy Implementation Procedures Manual (Policy/PIPs) - Policies and procedures governing the operations of the Arlington Public Schools. Only the School Board can change policies.

PL 94-142 - Public Law 94-142, the federal law that mandates basic standards for special education; provides some federal funds for special education; amended in 2004 by the Individuals with Disabilities Education Improvement Act (IDEA).

Planning Factors - Building blocks for the APS budget, specifying the level of most resources needed to run the schools. Planning factors often, but not always, are expressed as ratios of resources to students (for example, student/teacher ratio, textbook funds per student, student/counselor ratio).
Planning Units -  Small geographic areas that are used in considering boundary moves that can consist of a small geographic area, a landmark, a housing complex, or an apartment/condominium complex

Practical Arts - Courses with vocational or practical application, such as auto mechanics, home economics, printing, and woodworking.

Preliminary Scholastic Aptitude Test (PSAT) - Tests taken by sophomores and juniors, determines National Merit Scholarships for college.

Professional Development Plan (PDP) - An evaluation tool used to demonstrate enhanced professional practices through self-directed exploration, implementation and assessment of innovative strategies designed to improve student achievement.

Professional Library - A library of education-oriented books and other materials for the use of APS staff; located in the Marshall Building.

Profession Related Intern Mentorship Experience (PRIME) - An internship for gifted students at the Arlington Career Center.

Program of Studies (POS) - The course catalogs for Arlington middle and high schools. The POS lists all the courses offered by Arlington middle schools and high schools. If too few students register for a particular course in a particular school, that course will not be taught in that school.

Project Close-Out - A construction project is considered in its close-out phase when the owner and architect concur that work is completed and the contractor has submitted the final application for payment less retainage.

Project Lead The Way (PLTW) - A four-year sequence of courses which, when combined with college preparatory mathematics and science courses in high school, introduces students to the scope, rigor, and discipline of engineering and engineering technology prior to entering college.

Project Manager (PM) - Plans and manages school design and construction.

Proposed Budget - A plan of financial operations submitted by the Superintendent to the School Board detailing proposed revenues, appropriations, expenditures and transfers for the coming fiscal year.

P-Scale Employees - Principals and other employees paid on the administrators pay scale. These employees have 12-month contracts.

Pull-Out Program - A supplementary program which delivers services to students during the regular school day by "pulling them out" of their regular classes for a specified period of time, for example, elementary instrumental music.

Punchlist - A list of construction-related items that need to be completed; this is drawn up when the building is considered near 100 percent completion.

Purchase Order (PO) - A document submitted to a vendor which requests materials or services at a price indicated on the PO. The issuance of a PO establishes an encumbrance in the accounting system.


Quantile Framework for Math - A new approach to measure math achievement on a scientific, developmental scale similar to the way Lexiles measure reading ability.


REEP (Arlington Education and Employment Program) - An English as a Second Language program for adult immigrants and refugees who live and work in Arlington, housed at the Clarendon Education Center and offered at several other sites.

Relocatable - A temporary building structure put on school property usually used as classroom space or storage space when there is not enough space available inside the school building. Also referred to as a trailer.

Renewal - A complete overhaul of a school building that includes upgrading systems such as heating, air conditioning, lighting and plumbing; upgrading laboratories, multi-purpose rooms and gymnasiums; installing technology cabling for computers; refurbishing classrooms; upgrading library facilities; installing new windows; and installing new floors.

Resource Teacher - A special education teacher who assists in teaching students with disabilities. The instruction may take place in general education classes or in separate special education classes or settings.

Resource Teacher for the Gifted (RTG) - A gifted education teacher who collaborates with classroom teachers to support differentiated curriculum and instruction for students identified for gifted services.

Rising (First Grader) - Any student who is designated as a "rising" student is a student who will be in the grade preceding the word "rising" as of the coming school year. A rising first grader will be in the first grade in the fall. A rising second grader will be in the second grade in the fall, and so on.


S&CR - Department of School and Community Relations.

Scholastic Aptitude Test (SAT) - High school juniors and seniors take the test as part of the college admission process.

Scholastic Assessment Test (SAT I and SAT II) - The SAT is a widely used college admission test. The SAT measures verbal and mathematical reasoning abilities that students develop over time, both in and out of school, which are related to successful performance in college; beginning in spring 2005, a writing test was added to the verbal and quantitative tests. The SAT II Subject Tests are designed to measure knowledge and the ability to apply that knowledge in specific subject areas.

School Board Liaison - The School Board member who has agreed to be the contact person for an individual school; does not represent any school. Each School Board member serves as liaison for several schools; they rotate assignments every few years.

School Board Policies (SBP) - To provide a framework for governance, the Arlington School Board sets forth policies for the Arlington Public Schools and holds the Superintendent responsible for their implementation. These policy documents, SBPs, require School Board approval for initial adoption and any subsequent revision.

Scope of Work - An agreed-upon plan of construction that defines what specific work will be completed at a site.

Secondary School - Grades 6 through 12.

Section 504 - This refers to section 504 of the Rehabilitation Act of 1973 and the process of evaluating and providing appropriate educational accommodations to students who are identified with a disability within the meaning of the Act. For additional information see SBP 25-4.3.

Senior Exit Survey - Survey given to all seniors beginning with the class of 2005.

Senior Staff - The superintendent’s top administrators (assistant superintendents of administrative services, information services, instruction, facilities, finance, personnel,  school and community relations, and student services).

Six-Year Plan - See Strategic Plan.

Special Education - Specially designed instruction, at no cost to the parent or parents, to meet the unique needs of a child with a disability.

Special Projects - Projects funded by state or federal grants or by foundations and other sources beyond the school operating fund.

Specific Learning Disability (SLD) - A disorder in one or more of the basic psychological processes involved in understanding or in using language, spoken or written, that may manifest itself in an imperfect ability to listen, think, speak, read, write, spell or do mathematical calculations.

Staff Liaison - A staff member who works with an advisory committee/council and serves as an information and administrative resource for that committee.

Standards of Learning (SOL) - Objectives that are designated by the Virginia Board of Education as the student outcomes that are to result from the programs in the school. These standards are designated for elementary, middle, and secondary school students.

SOL Tests (SOLs) - Standards of Learning assessments administered to students in Virginia; used for determining school accreditation and Adequate Yearly Progress.

Standards of Quality (SOQ) - Virginia state standards for minimum program requirements, for which the state provides partial funding. The General Assembly and the Board of Education determine the SOQ for public schools in Virginia, as prescribed by the Code of Virginia. These standards are periodically revised and specify that each school division shall maintain schools that meet those requirements for accreditation prescribed by the Board of Education.

Stanford Achievement - The Stanford Achievement Tests replaced the Iowa Test of Basic Skills in 1997 as a standardized test that evaluates student achievement. Test scores are released each summer.

Strategic Plan - A long-term plan (five to six years) for improvement of particular aspects of the APS. Strategic Plan is another term for the Six-Year Plan. Virginia requires each school system to develop a Six-Year Plan. The plan is revised/updated every two years with community and staff input.

Student Transfers - Current choice process in APS by which a family may request transfer to another elementary, middle or high school.

Students with Disabilities (SWD) - This term includes a child who is evaluated and determined to have: autism; deaf-blindness; developmental delay; emotional disturbance; hearing impairment including deafness; cognitive disability; multiple disability, orthopedic disability, other health impairment; specific learning disability; speech or language impairment; traumatic brain injury; or visual impairment, including blindness.

Summer School for New Credit - Intensified summer school courses for students who wish to accelerate their educational program or who were unable to take courses they wanted during the regular school year because of schedule conflicts.

Summer School for Remediation - Summer school courses for students who failed them during the school year or who need strengthening in specified areas.

Supplemental Educational Services (SES) - Free tutoring services for which all disadvantaged students in a school that does not make AYP for three consecutive years in the same subject may apply to receive.

Supported Work and Transition Criteria (SWAT) - A community-based class for individuals with disabilities for work experience, supported travel training, and independent living skills.

Syphax Academic Center - See “Evelyn Syphax Center”.


Teachers’ Council on Instruction (TCI) - An advisory group made up of teachers that advises the administration and School Board on instructional issues.

Tech Prep - A CTE credit bearing program to help students get better jobs, for better pay. Students are given the opportunity to explore careers, receive training in today's technologies, and get real-world experience with a seamless secondary to post-secondary education, beginning in high school and ending with an associate degree in college.

Technology Standards for Instructional Personnel (TSIP) - The Virginia Technology Standards for Instructional Personnel requires all persons seeking initial licensure or license renewal as teachers must demonstrate proficiency in the use of educational technology for instruction.

Team Schools - A group of schools set up to facilitate students attending any of the schools in that group (or "team"). The Team Schools are Arlington Science Focus, Key, Jamestown and Taylor Elementary Schools.

Teenage Parenting Programs (TPP) - A program that provides instructional services to pregnant students and teenaged mothers.

Test of Achievement and Proficiency (TAP) - Part of the Virginia State Assessment Program.

Thomas Jefferson High School for Science and Technology (TJHSST) - Regional Governor’s school operated through Fairfax Public Schools. Students participate in the selection process for admission.

Thurgood Marshall Building - Building located at 2847 Wilson Blvd., Houses several APS offices such Library Media Services, Professional Library, Professional Development, Library Services and the New Directions high school program.

Title I - Provides flexible funding that may be used to provide additional instructional staff, professional development, extended-time programs, and other strategies for raising student achievement in high-poverty schools. APS uses Title I funding for assistance in language arts and math for low-achieving elementary students.

Title II A - Increases student achievement by elevating teacher and principal quality through recruitment, hiring, and retention strategies. The program uses scientifically based professional development interventions and holds schools accountable for improvements in student academic performance.

Title II D - Improves student academic achievement through the use of technology in elementary and secondary schools. It is also designated to assist every student in becoming technologically literate by the end of eighth grade and to encourage the effective integration of technology resources and systems with teacher training and professional development.

Title III - Provides language instruction assistance for limited English proficient and immigrant students so they may meet the Standards of Learning for all students

Title IV - Supports programs to prevent violence in and around schools; prevent the illegal use of alcohol, drugs, and tobacco by young people; and foster a safe and drug-free learning environment that supports academic achievement.

Title V - Supports state and local efforts to implement promising education reform programs, provide a continuing source of innovation and educational improvement, help meet the special education needs of at-risk and high-need students, and support programs to improve school, student, and teacher performance.

Title IX - Title IX is part of a federal law that prohibits sex discrimination in any aspect of the educational program.

Transition Services - A coordinated set of activities for a student with a disability that supports successful grade to grade movement and preparation to participate in a variety of post-secondary opportunity.

T-Scale Employees - Employees paid on the teacher pay scale, primarily teachers, counselors, librarians and specialists. Most of these employees have 10-month contracts.

Turnover - Savings generated in the employee compensation accounts due to jobs previously held by higher-paid, senior employees being filled by lower-paid employees.


Understanding by Design (UbD) - A framework for instructional design that begins by identifying learning goals, identifying what assessments will be used to measure attainment of those goals, and then selecting what learning activities will be used.


Vacancy - Savings generated in the employee compensation accounts due to positions being unfilled for some period of time.

Virginia Alternate Assessment Program (VAAP) - developed for students with severe disabilities who are unable to participate in SOL assessments. Scores are included in determining school accreditation and Adequate Yearly Progress.

Virginia Grade Level Alternative (VGLA) - a portfolio assessment originally designed for use with Special Education students in grades 3 through 8 who are learning on grade level, but whose nature and level of disability prevent them from participating in the regular Standards of Learning (SOL) tests. The VGLA is also an option as an alternative to the Reading SOL for LEP students at beginning levels of proficiency.

Virginia High School League (VHSL) - A nonprofit organization composed of the 290 public high schools in the Commonwealth of Virginia. The league is a service organization who purpose is to build better citizens through interscholastic activities such as athletics, drama, debate, forensics, and publications for students throughout Virginia.

Virginia Preschool Initiative (VPI) Program - A pre-K program available to a limited number of children who qualify for the Federal Free and Reduced Lunch Program in designated elementary schools.

Virginia Substitute Evaluation Program (VSEP) - An alternative assessment for student with disabilities. Scores are included in determining school accreditation and Adequate Yearly Progress.


Washington Area Boards of Education (WABE) Guide - A statistical report comparing area school districts’ salaries, budget, cost per pupil, and class sizes.


YES - Youth Experiencing Success

Youth Risk Behavior Survey (YRBS) - student survey administered every three years by Arlington Partnership for Youth, Children, and Families. Administered every three years (spring 2004, 2007, and 2010).

Last Modified on May 10, 2016