Twelve-month employees earn annual leave. Depending on the number of years of APS service, employees earn 14 to 28 days of annual leave each fiscal year. Employees are encouraged to request annual leave at such times as may be convenient and not in conflict with their responsibilities. Permission to take annual leave must be requested in advance and authorization must be given before annual leave can be taken. Employees can carry no more than 40 days of annual leave from one fiscal year to the next. Up to 14 days of excess annual leave will be credited to sick leave.
Employees who work less than twelve months earn personal leave. Employees are advanced three days of personal leave at the beginning of the school year. Personal leave is provided to enable these employees to attend to personal and business needs that cannot be addressed at times other than their regular hours and days of work. Generally, personal leave cannot be taken on days immediately before or after a school holiday, legal holiday, winter break, spring break or at the beginning or end of the school year. Employees may carry a balance of no more than six personal days. Excess personal leave days are credited to the employee’s sick leave balance.
Sick leave is provided to all permanent and probationary employees. Employees earn one day of sick leave for each month worked. Sick leave may be used for personal illness, or for the illness or death of a member of the employee’s immediate family. There is no limit on the amount of sick leave that an employee may accumulate.
Sick Leave Donations: Donations of sick leave may be made between employees. The employee requesting sick leave donations must complete a Sick Leave Donation Request Form. If approved by the Assistant Superintendent of Human Resources, a donation form is forwarded to the requester’s principal or department head for distribution at the employee’s work site. Employees may donate up to five days of accrued sick leave to a co-worker under this program.
Family and Medical Leave (FML)
Employees who have at least 12 months of employment with Arlington Public Schools and have at least 1,250 hours of service during the previous 12-month period are eligible to apply for Family and Medical Leave (FML). Family and Medical Leave may be granted for incapacity due to pregnancy, prenatal medical care or for childbirth; caring for newborn, newly adopted or foster child(ren); caring for a family member with a serious health condition; or for a serious health condition that makes the employee unable to perform their job. Family and Medical Leave is available for up to 12 weeks during a 12-month period. Approval requires completion of a certification from a medical provider. For additional information, go to www.apsva.us/benefits/fml
Employees who need to take leave beyond the 12 work weeks of Family and Medical Leave should apply for a Leave of Absence (see below).
Leave of Absence
Full-time employees who have completed their probationary period may be granted a leave of absence. To initiate the request for a Leave of Absence, complete the Leave Request Form.
A leave of absence may be paid or unpaid, depending on the employee’s accrued annual, personal, and sick leave.
There are two kinds of Leaves of Absence: Short-term and Extended Leave
Short-Term Leave of Absence, not to exceed twenty days in a fiscal year, may be granted on the recommendation of the supervisor and the approval of the Assistant Superintendent for Human Resources or designee.
An Extended Leave of Absence may be granted, upon the Assistant Superintendent of Human Resource’s approval, for professional full-time study; personal family responsibility; service in the Teach for America or the Peace Corps, to participate in a Fulbright program, or for any other similar reasonable purpose. Extended Leaves of Absence are available only to employees who have completed their probationary periods.
Military leave is available to permanent employees who enter military service in time of war or who are called to military service involuntarily and to members of the National Guard or an organized Military Reserve of the United States.
Professional leave is available to participate in observations, workshops, meetings, conferences, or other activities devoted to the improvement of professional skills. or which are directly related to the employee’s work. Professional leave must be approved in advance by the employee’s direct supervisor and any appropriate curriculum supervisors.
Leave for Religious Observation
Leave may be authorized for employees to observe religious holidays. While listed as a type of “leave,” this is not a separate leave category. It may be personal leave, annual leave, or leave without pay. Additionally, employees may be granted up to three days in a school year for religious observance without charge to leave. These three days must be made up at a time mutually agreed upon by the employee and the supervisor.
Employees may be granted time off from work to fulfill civic responsibilities; to perform public service; or to donate blood. Employees are given time off without loss of pay when performing jury duty; when subpoenaed to appear before a public body, commission or court; when performing civilian duty in connection with the national defense or for the purpose of voting, etc.