APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.
| Revision Schedule | Public Comment Opportunities on Draft Policies | Draft Policies Being Considered by the Board for Adoption |
.
Scheduling and Revision Drafting
The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback can be shared through the links on the Contact APS page. Please be sure to include the policy you are referencing in your correspondence. This list will be revised quarterly.
Due to COVID-19, several policies scheduled for revision have been paused partway through the revision process, they are flagged with an asterisk. These policies will resume at the step in the process where they were paused, completed steps (such as feedback on existing policies, feedback on drafts, etc.) will not be repeated.
| Policy Number | Policy Title | Planned Board Action | New/ Revised/ Amended** | Accompanying PIPs | Departments | Feedback on Existing Policy Due |
| A-6.30 | Strategic Plan | Jan 2022 | Revised | A-6.30 PIP-1 | P&E | CLOSED |
| I-1.34 | * Early Childhood Programs | Jan 2022 | Revised | I-1.34 PIP-1 | DTL | CLOSED |
| I-7.2.9.30 | * Program Differentiation | Jan 2022 | Revised | I- 7.2.9.30 PIP-1 | DTL | CLOSED |
| I-11.5.2.31 | * Student Acceleration Opportunities | Jan 2022 | Revised | NONE | DTL | CLOSED |
| I-new | * English Learner Services – NEW | Jan 2022 | New | NEW | DTL | N/A |
| B-3.6.30 | School Board Advisory Committees | Feb 2022 | Revised | NONE | SB | Jun 1, 2021 |
| B-3.6.34 | School Health Advisory Board | Feb 2022 | Revised | NONE | SB/DTL | CLOSED |
| B-3.6.35 | Student Advisory Board | Feb 2022 | Revised | B-3.6.36 PIP-1 | SB/DTL | CLOSED |
| B-3.6.36 | School Plan Advisory Committees | Feb 2022 | Revised | NONE | SB | CLOSED |
| C-30 | Superintendent and Principal Advisory Committees | Feb 2022 | New | G-2.4 PIP-1; I-7.2.3.31 PIP-1 | Supt | N/A |
| J- 5.4 | Leaving School Grounds | Mar 2022 | Revised | J- 5.4 PIP-1 | AS | CLOSED |
| J- 6.3.6 | Prohibited Substance Use | Mar 2022 | Revised | J- 6.3.6 PIP-1 | AS | CLOSED |
| J- 6.3.8 | No Tobacco Policy | Mar 2022 | Revised | J- 6.3.8. PIP-1 | AS | CLOSED |
| J- 6.7 | Search and Seizure | Mar 2022 | Revised | J-6.7 PIP-1 | AS | CLOSED |
| J-7.4 | Discipline | Mar 2022 | Revised | J-7.4 PIP-1 | AS, DTL | CLOSED |
| K- 7.3 | No Smoking Policy | Mar 2022 | Revised | K- 7.3 PIP-1 | AS | CLOSED |
| M- 1 | Reporting Serious Incidents | Mar 2022 | Revised | M- 1 PIP-1 | AS | CLOSED |
| F-new | MOUs | Feb 2022 | New | TBA | SB | N/A |
| I-7.2.9.31 | * Advanced Classes | Feb 2022 | Revised | NONE | DTL | CLOSED |
| B-3.7.30 | Legal Representation | Mar 2022 | Revised | NONE | SB | Sept 1, 2021 |
| E-4.3.30 | Use of School Equipment | Mar 2022 | Revised | E-4.3.20 PIP-1 | F&O | CLOSED |
| E-4.3.31 | Telecommunication Facilities on School Property | Mar 2022 | Revised | NONE | F&O | CLOSED |
| I-1.32 | * Standards and Requirements | Mar 2022 | Revised | I-1.32 PIP-1 | DTL | CLOSED |
| I- 6 | Curriculum | Mar 2022 | Revised | NONE | DTL | Sept 1, 2021 |
| I-7.2.1 | * Special Education Programs and Services | Mar 2022 | Revised | I-7.2.1 PIP-1 | DTL | CLOSED |
| J-6.8.1 | * Student Safety – Bullying/Harassment Prevention | Mar 2022 | Revised | J-6.8.1 PIP-1 | SS | CLOSED |
| K- 3 | Program Changes | Mar 2022 | Revised | NONE | SB/DTL | Sept 1, 2021 |
| D- 1.33 | Community Activities Fund | Apr 2022 | Revised | D-1.33 PIP-1 | FMS | May 3, 2021 |
| D-15 | External Funding – Commercial Activities | Apr 2022 | Revised | D-15 PIP-1 through 17 | FMS | May 3, 2021 |
| E-5.1 | Transportation | Apr 2022 | Revised | E-5.1 PIP-1 through 2 | F&O | CLOSED |
| E-5.30 | Staff use of APS Vehicles | Apr 2022 | New | E-5.1 PIP-2 | F&O | N/A |
| I-12 | Evaluation | Apr 2022 | Revised | I-12 PIP-1 | DTL | Oct 1, 2021 |
| J-5.1.30 | * Attendance | Apr 2022 | Revised | J- 5.1.30 PIP-1 | SS | CLOSED |
| J-5.1.31 | * Full-Day School Attendance | Apr 2022 | Revised | J- 5.1.31 PIP-1 | SS | CLOSED |
| K-2.3 | Interviewing Students | Apr 2022 | Revised | NONE | SS | Oct 1, 2021 |
| G- 1. 1 | Contracts and Work Schedules | May 2022 | Revised | G-1.1 PIP-1 through 2 | HR | Jan 15, 2022 |
| G-1.33 | Telework | May 2022 | Revised | G-1.33 PIP-1 | HR | Jan 15, 2022 |
| I-7.2.2 | * Gifted Services | May 2022 | Revised | NONE | DTL | CLOSED |
| I-7.2.3.34 | * Communication – Student Progress, Program, and Grading | May 2022 | Revised | I-7.2.3.31 PIPs 1 and 2 | DTL | CLOSED |
| I- 7.2.7 | Homebound Instruction | May 2022 | Revised | I-7.1.7 PIP-1 | DTL | Nov 1, 2021 |
| I- 7.4.1.32 | School Organizations and Special Activities | May 2022 | Revised | I- 7.4.1.32 PIP-1 | DTL | Nov 1, 2021 |
| I-8.1 | Grouping | May 2022 | Revised | NONE | DTL | Jul 2, 2021 |
| I-11.2 | * Homework | May 2022 | Revised | I-11.2 PIP-1 | DTL | CLOSED |
| M-3 | Financial Management – Financing Construction and Site Acquisition | May 2022 | Revised | M-3 PIP-1 | FMS | Jun 1, 2021 |
| M-4 | Financial Management – Capital Improvement Plan Financial Management | May 2022 | Revised | M-4 PIP-1 | FMS | Jun 1, 2021 |
| B-2.1 | Boundaries | June 2022 | Revised | NONE | P&E | Feb 1, 2022 |
| G-2.5.1 | Substance Abuse | June 2022 | Revised | G-2. 5.1 PIP-1 | HR | Jan 15, 2022 |
| G-2.9 | Financial Management – Gifts to Employees | June 2022 | Revised | NONE | HR | Jul 2, 2021 |
| G-2.13 | Grievance Procedures | June 2022 | Revised | G-2.13 PIP-1 and 2 | HR | Jan 15, 2022 |
| G-2.30 | Employee Relations – Equal Employment Opportunity | June 2022 | Revised | G-2.30 PIP-1 | HR | Jan 15, 2022 |
| G-2.32 | Prevention of Sexual Misconduct and Abuse | June 2022 | Revised | None | HR | Jan 15, 2022 |
| G-2.34 | Employee Communication in Native Language | June 2022 | Revised | NONE | HR | Jan 15, 2022 |
| G-3.16.4 | Disciplinary Actions | June 2022 | Revised | G-3.16.4 PIP-1 | HR | Jan 15, 2022 |
| J- 8.3.8.31 | Food Services – Vending Machines | June 2022 | Revised | J- 8.3.8.31 PIP-1 | FMS | Feb 1, 2022 |
| M- 6 | Financial Management – Jointly Funded Projects/ Programs | June 2022 | Revised | M- 6 PIP-1 | FMS | Feb 1, 2022 |
| M-9 | Transportation Demand | June 2022 | Revised | M-9 PIP-1 | F&O | Dec 1, 2021 |
| I- 7.2.3.31 | Communication about the Systemwide Instructional Program | June 2022 | Revised | I- 7.2.3.31 PIP-1 | SB | Feb 1, 2022 |
| D- 1.31 | Financial Management – Budget Savings | July 2022 | Revised | NONE | FMS | Jul 2, 2021 |
| D- 2.35 | Financial Management – Budget Direction | July 2022 | Revised | D- 2.35 PIP-1 | FMS | Jul 2, 2021 |
| D- 2.36 | Financial Management – Budget Development | July 2022 | Revised | D- 2.36 PIP-1 | FMS | Jul 2, 2021 |
| A-3 | Human Relations | Aug 2022 | Revised | NONE | SB | Feb 1, 2022 |
| B-4.4 | Electronic Participation in Meetings by Individual Members | Aug 2022 | Revised | NONE | SB | Feb 1, 2022 |
| D- 2.31 | Financial Management – Revenue Sharing | Aug 2022 | Revised | D- 2.31 PIP-1 | FMS | Aug 1, 2021 |
| D- 2.33 | Financial Management – Additional County Revenue | Aug 2022 | Revised | NONE | FMS | Aug 1, 2021 |
| G-1.4 | Acceptable Use of Social Media | Aug 2022 | Revised | G-1.4 PIP-1 | HR | Feb 1, 2022 |
| G-1.34 | Employee Recognition | Aug 2022 | Revised | G-1.34 PIP-1 | HR | Feb 1, 2022 |
| G-2. 7 | Political Activity of School Board Employees | Aug 2022 | Revised | G-2. 7 PIP-1 | HR | Feb 1, 2022 |
| G-2.14 | Employment | Aug 2022 | Revised | G-2.14 PIP-1 through 18 | HR | Feb 1, 2022 |
| G-3. 9 | Staffing Requirements | Aug 2022 | Revised | G-3.9 PIP-1 & 2 | HR | Feb 1, 2022 |
| G-3.12 | Professional Development | Aug 2022 | Revised | G-3.12 PIP-1 | HR | Feb 1, 2022 |
| G-3.16.1 | Staff Reductions | Aug 2022 | Revised | G-3.16.1 PIP-1 through 6 | HR | Feb 1, 2022 |
| D- 1.32 | Financial Management – Debt Management | Sept 2022 | Revised | D- 1.32 PIP-1 | FMS | Mar 1, 2022 |
| D- 2.30 | Financial Management – General | Sept 2022 | Revised | D- 2.30 PIP-1 and 2 | FMS | Mar 1, 2022 |
| D- 2.34 | Financial Management – Reserve Funds | Sept 2022 | Revised | D- 2.34 PIP-1 | FMS | Mar 1, 2022 |
| G-1.32 | Holidays | Sept 2022 | Revised | G-1.32 PIP-1 | HR | Mar 1, 2022 |
| G-2.15 | Retirement | Sept 2022 | Revised | G-2.15 PIP-1 through 3 | HR | Mar 1, 2022 |
| G-3. 2.3.30 | Employee Health and Dental Insurance | Sept 2022 | Revised | G-3.2.3.30 PIP-1 through 3 | HR | Mar 1, 2022 |
| G-3. 2.4 | Leave | Sept 2022 | Revised | G-3. 2.4 PIP-1 through 14 | HR | Mar 1, 2022 |
| J-14 | Student Fees, Fines and Charges | Sept 2022 | Revised | NONE | FMS | Mar 1, 2022 |
| M- 5 | Financial Management – Services Provided to County Offices | Sept 2022 | Revised | M-5 PIP-1 | FMS | Mar 1, 2022 |
| I- 9.1.5 | Exemplary Projects | Oct 2022 | Revised | NONE | DTL | Mar 1, 2022 |
| K- 7 | Financial Management – Use of School Facilities | Oct 2022 | Revised | K- 7 PIP-1 and 2 | FMS | Apr 1, 2022 |
| M- 7 | Extended Day | Oct 2022 | Revised | M- 7 PIP-1 through 7 | FMS | Apr 1, 2022 |
| G-2.4 | Human Relations – Employee-Employer Communications | Nov 2022 | Revised | G-2.4 PIP-1 – PIP-4 | HR | May 1, 2022 |
| J-5.3.2 | Home Instruction | Nov 2022 | Revised | J- 5.3.2 PIP-1 | Academics | Apr 1, 2022 |
| G-3 | Position Classification | Feb 2023 | Revised | G-3 PIP-1 | HR | Aug 1, 2022 |
| G-3. 2.1 | Salary | Feb 2023 | Revised | G-3. 2.1 PIP-1 through 6 | HR | Aug 1, 2022 |
| G-3.2.2.30 | Overtime Compensation | Feb 2023 | Revised | G-3.2.2.30 PIP-1 | HR | Aug 1, 2022 |
| G-3. 2.2.31 | Professional Standards for Support Service Employees | Feb 2023 | Revised | G-3.2.2.31 PIP-1 | HR | Aug 1, 2022 |
| G-3.14.30 | T-Scale Evaluation | Mar 2023 | Revised | G-3.3.14.30 PIP-1 | HR | Sept 1, 2022 |
| G-3.14.31 | Administrator & Non-Instructional Professional Staff Evaluation – P-Scale | Mar 2023 | Revised | G-3.14.31 PIP-1 | HR | Sept 1, 2022 |
| G-4.14.30 | Support Service Employee Evaluation | Mar 2023 | Revised | G-4.14.30 PIP-1 & 2 | HR | Sept 1, 2022 |
| G-4.14.31 | E-Scale Evaluation | Mar 2023 | Revised | G-4.12.31 PIP-1 | HR | Sept 1, 2022 |
| I-11.6.33 | Award of Credit | Apr 2023 | Revised | None | DTL | Sept 1, 2022 |
| G-1.31 | Human Resources Policies and Policy Implementation Procedures | POSTPONED | Revised | NONE | HR | |
| G-3.9 | Staffing Requirements | POSTPONED | Revised | G-3.9 PIP-1 & 2 | HR | CLOSED |
| G-1.30 | Goals | POSTPONED | Revised | NONE | HR | Jul 2, 2021 |
| G-2.32 | Prevention of Sexual Misconduct and Abuse | POSTPONED | Revised | NONE | HR | CLOSED |
| I-9.2.5.1 | Electronic Technologies Acceptable Use | POSTPONED | Revised | I- 9.2.5.1 PIP-1 | DTL | Jul 2, 2021 |
| K-14.1.10.30 | Cooperation with Juvenile Court | POSTPONED | Revised | K-14.1.10.30 PIP-1 | AS | Aug 1, 2021 |
| K-14.1.10.31 | School and Police Relations | POSTPONED | Revised | K-14.1.10.31 PIP-1 | AS | Aug 1, 2021 |
| F-new | MOUs | POSTPONED | New | TBA | SB | N/A |
| K- 2.5 | Internet Privacy | POSTPONED | Revised | K-2.5 PIP-1 | SCR | Jul 2, 2021 |
| C-1 | Goals | POSTPONED | Revised | NONE | SB | May 3, 2021 |
| I-10.31 | Counseling Crisis Management | POSTPONED | Revised | I-10.31 PIP-1 | DTL | CLOSED |
| I-11.1 | Family and Community Engagement | POSTPONED | Revised | I-11.1 PIP-1 | SCR | CLOSED |
| J-15.32 | Records Management | POSTPONED | Revised | NONE | IS | CLOSED |
* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.
** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.
Staff are currently developing PIPs for Policy A-30 Equity, the policy is not being revised at this time. Any feedback received on the policy will be considered as part of the PIP revisions.
Public Comment on Drafts
Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:
| Number | Policy Title and link to Draft Policy | Anticipated SB Action | Comment Period Opens | Comment Period Closes | To access policy questionnaire(s), click on links below |
| E-5.1 | Student Transportation | Aug 2022 | 5/13/2022 | 6/13/2022 | Provide Feedback |
| A-3 | Nondiscrimination | Aug 2022 | 5/4/2022 | 6/3/2022 | Provide Feedback |
| E-5.30 | School Board Owned Vehicles | June 2022 | 5/4/2022 | 5/16/2022 | Feedback Closed |
| B-3.6.36 | School Plan Advisory Committees | June 2022 | 4/8/2022 | 5/15/2022 | Feedback Closed |
| C-30 | Superintendent Advisory Committees | June 2022 | 4/8/2022 | 5/15/2022 | Feedback Closed |
| I- 7.2.3.31 | Communication about the Systemwide Instructional Program | June 2022 | 4/8/2022 | 5/15/2022 | Feedback Closed |
| I- 7.2.3.34 | Communication – Student Progress, Program, and Grading | June 2022 | 4/8/2022 | 5/15/2022 | Feedback Closed |
| I-11.2 | Homework | June 2022 | 4/8/2022 | 5/15/2022 | Feedback Closed |
| M-16 | MOUs | June 2022 | 4/8/2022 | 5/15/2022 | Feedback Closed |
| I-7.2.7 | Homebound Instruction | May 2022 | 3/15/2022 | 4/15/2022 | Feedback Closed |
| K-2.3 | Interviewing Students | May 2022 | 3/15/2022 | 4/15/2022 | Feedback Closed |
| I-7.4.1.32 | School Special Activities | May 2022 | 2/20/2022 | 3/17/2022 | Feedback Closed |
| I-7.2.2 | Gifted Services | May 2022 | 2/15/2022 | 3/17/2022 | Feedback Closed |
| I-8.1 | Grouping | May 2022 | 2/15/2022 | 3/17/2022 | Feedback Closed |
| J-5.1.30 | Attendance | Apr 2022 | 2/15/2022 | 3/17/2022 | Feedback Closed |
| J-5.1.31 | Full-Day Attendance | Apr 2022 | 2/15/2022 | 3/17/2022 | Feedback Closed |
| I-12 | Evaluation | Apr 2022 | 2/2/2022 | 3/2/2022 | Feedback Closed |
| B-3.7.30 | Legal Representation | Mar 2022 | 12/15/2021 | 1/15/2022 | Feedback Closed |
| I-1.32 | Standards of Learning | Mar 2022 | 12/15/2021 | 1/15/2022 | Feedback Closed |
| I-6 | Curriculum | Mar 2022 | 12/15/2021 | 1/15/2022 | Feedback Closed |
| K-3 | Program Changes | Mar 2022 | 12/15/2021 | 1/15/2022 | Feedback Closed |
| A-6.30 | Strategic Planning System | Jan 2022 | 11/15/2021 | 12/15/2021 | Feedback Closed |
| I-7.2.1 | Special Education Programs and Services | Mar 2022 | 11/15/2021 | 1/2/2021 | Feedback Closed |
| B-3.6.30 | School Board Advisory Committees* | Jan 2022 | 11/3/2021 | 12/2/2021 | Feedback Closed |
| I-11.5.2.31 | Student Acceleration Opportunities | Jan 2022 | 10/20/2021 | 11/19/2021 | Feedback Closed |
| I-7.2.9.31 | Advanced Classes | Feb 2022 | 10/20/2021 | 11/19/2021 | Feedback Closed |
| I-1.34 | Early Childhood Programs | Jan 2022 | 10/20/2021 | 11/19/2021 | Feedback Closed |
| I-7.2.9.30 | Program Differentiation | Jan 2022 | 10/20/2021 | 11/19/2021 | Feedback Closed |
| I-7.2.6 | English Learner Services | Jan 2022 | 10/20/2021 | 11/19/2021 | Feedback Closed |
| I-8.1 | Instructional Grouping and Class Assignment | Jan 2022 | 10/20/2021 | 11/19/2021 | Feedback Closed |
| I-10.31 | Counseling Crisis Management | June 2021 | 4/15/2021 | 5/15/2021 | Feedback Closed |
* The revision of B-3.6.30 School Board Advisory Committees includes merging the content B-3.6.34 and B-3.6.35 into the policy. These policies are marked for removal in the revision package.
After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.
.
Board Consideration on Drafts
The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Draft policies and track changes from current policies are available in BoardDocs, use the meeting dates to find the appropriate documents. Documents are typically posted one week prior to the meeting. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence. Board agendas change frequently, see BoardDocs for the final meeting agendas.
| Policy Number | Policy Title | SB Meeting for Information (draft policies) | SB Meeting for Action (draft policies) | Retirement/New/ Revised/ Amended |
| E-2 | Emergency and Disaster Planning | 11/19/2019 | 5/26/2022 | Retirement |
| E-2.1 | School Safety Audits and Security | 11/19/2019 | 5/26/2022 | Retirement |
| E-2.2 | Threat Assessment Team | 11/19/2019 | 5/26/2022 | Retirement |
| E-3.30 | Building and Grounds Management | 11/19/2019 | 5/26/2022 | Amended |
| E-3.31 | Safety and Security | 11/19/2019 | 5/26/2022 | Amended |
| I-10.31 | Counseling Crisis Management | 11/19/2019 | 5/26/2022 | Retirement |
| I- 7.2.2 | Gifted Services | 5/5/2022 | 5/26/2022 | Revised |
| I- 7.2.7 | Homebound Instruction | 5/5/2022 | 5/26/2022 | Revised |
| I- 7.4.1.32 | School Organizations and Special Activities | 5/5/2022 | 5/26/2022 | Revised |
| I- 8.1 | Grouping | 5/5/2022 | 5/26/2022 | Revised |
Recently Adopted Polices
The Board has recently adopted the following policies.
*The information and dates above are current as of 1/21/2022 and are subject to change.
