Policies for Revision/Amendment

APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.

Revision Schedule  |  Public Comment Opportunities on Draft Policies  |  Draft Policies Being Considered by the Board for Adoption

Scheduling and Revision Drafting

The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback on existing policies can be shared by clicking here. Please be sure to include the policy you are referencing in the survey. This list will be revised quarterly.

Policy Number Policy Title Planned Board Action New/ Revised/ Amended** Accompanying PIPs Departments Feedback on Existing Policy Due
A-3 Human Relations Aug 2022 Revised NONE SB CLOSED
B-4.4 Electronic Participation in Meetings by Individual Members Aug 2022 Revised NONE SB CLOSED
B-3.6.37 Electronic Participation in School Board Advisory Committee Meetings Aug 2022 New NONE SB N/A
E-5.1 Transportation Aug 2022 Revised E-5.1 PIP-1 through 2 F&O CLOSED
K- 2.5 Internet Privacy Aug 2022 Revised K-2.5 PIP-1 SCR CLOSED
K- 3 Program Changes Aug 2022 Revised NONE SB/DTL CLOSED
E-4.3.30 Use of School Equipment Oct 2022 Revised E-4.3.20 PIP-1 F&O CLOSED
E-4.3.31 Telecommunication Facilities on School Property Oct 2022 Revised NONE F&O CLOSED
I- 5 Opening Exercises Oct 2022 Revised NONE SB CLOSED
I- 8.2 Class Size Oct 2022 Revised NONE SB CLOSED
I-11.1 Family and Community Engagement Oct 2022 Revised I-11.1 PIP-1 SCR CLOSED
M-9 Transportation Demand Oct 2022 Revised M-9 PIP-1 F&O CLOSED
J-5.3.2 Home Instruction Nov 2022 Revised J- 5.3.2 PIP-1 Academics CLOSED
D- 1.31 Financial Management – Budget Savings Dec 2022 Revised NONE FMS CLOSED
D- 2.30 Financial Management – General Dec 2022 Revised D- 2.30 PIP-1 and 2 FMS CLOSED
D- 2.33 Financial Management – Additional County Revenue Dec 2022 Revised NONE FMS CLOSED
D- 2.34 Financial Management – Reserve Funds Dec 2022 Revised D- 2.34 PIP-1 FMS CLOSED
D- 2.35 Financial Management – Budget Direction Dec 2022 Revised D- 2.35 PIP-1 FMS CLOSED
D- 2.36 Financial Management –  Budget Development Dec 2022 Revised D- 2.36 PIP-1 FMS CLOSED
D-9.1 Reporting Per Pupil Costs Dec 2022 New None FMS N/A
G-1.4 Acceptable Use of Social Media Dec 2022 Revised G-1.4 PIP-1 SCR CLOSED
J-5.3.30 Admission Dec 2022 Revised J-5.3.30 PIP-1 AS CLOSED
J-5.3.31 Options and Transfers Dec 2022 Revised J-5.3.31 PIP-1 & 2 AS CLOSED
J-5.3.32 Administrative Placements Dec 2022 Revised J-5.3.32 PIP-1 AS CLOSED
K-14.1.10.30 Cooperation with Juvenile Court Dec 2022 Revised K-14.1.10.30 PIP-1 AS CLOSED
K-14.1.10.31 School and Police Relations Dec 2022 Revised K-14.1.10.31 PIP-1 AS CLOSED
M-11 Student ID Badges Dec 2022 Revised NONE SS Sept 15, 2022
D- 1.33 Community Activities Fund Jan 2023 Revised D-1.33 PIP-1 FMS CLOSED
D- 2.31 Financial Management – Revenue Sharing Jan 2023 Revised D- 2.31 PIP-1 FMS CLOSED
I-11.5.2.30 High School Credit in Middle School Jan 2023 Revised NONE ACAD CLOSED
I- 9.1.5 Exemplary Projects Jan 2023 Revised NONE DTL CLOSED
J-14 Student Fees, Fines and Charges Jan 2023 Revised NONE FMS CLOSED
M-3 Financial Management – Financing Construction and Site Acquisition Feb 2023 Revised M-3 PIP-1 FMS CLOSED
M-4 Financial Management – Capital Improvement Plan Financial Management Feb 2023 Revised M-4 PIP-1 FMS CLOSED
M- 5 Financial Management – Services Provided to County Offices Feb 2023 Revised M-5 PIP-1 FMS CLOSED
M- 6 Financial Management – Jointly Funded Projects/ Programs Feb 2023 Revised M- 6 PIP-1 FMS CLOSED
J- 5.3.1 Homeless Education Services Mar 2023 Revised J- 5.3.1 PIP-1 AS Sept 1, 2022
J-10.1.3 Return-to-Learn Plans for Students Experiencing Traumatic Brain Injury or Other Medical or Psychological Illness Mar 2023 Revised J-10.1.3 PIP-1 AS Sept 1, 2022
D-15 External Funding – Commercial Activities Apr 2023 Revised D-15 PIP-1 through 17 FMS CLOSED
I-11.6.33 Award of Credit Apr 2023 Revised None ACAD Sept 1, 2022
J- 2 Student Equal Educational Opportunities-Nondiscrimination Apr 2023 Revised J-2 PIP-1&2 ACAD Sept 1, 2022
J- 2.1 Section 504 of the Rehabilitation Act of 1973 Apr 2023 Revised J-2.1 PIP-1 ACAD Sept 1, 2022
J- 8.3.8.31 Food Services – Vending Machines Apr 2023 Revised J- 8.3.8.31 PIP-1 FMS CLOSED
K- 7 Financial Management – Use of School Facilities Apr 2023 Revised K- 7 PIP-1 and 2 FMS CLOSED
M- 7 Extended Day Apr 2023 Revised M- 7 PIP-1 through 7 FMS CLOSED
I-7.1.8 Family Life Education May 2023 Revised I-7.1.8 PIP-1 ACAD Oct 1, 2022
J- 8.3.8.30 Food and Nutrition Services – Unpaid Meal Charges June 2023 Revised NONE FMS Oct 1, 2022
I-7.5 Adult Community Education Aug 2023 Revised NONE ACAD Jan 1, 2023
B-2.1 Boundaries POSTPONED Revised NONE P&E CLOSED
C-1 Goals POSTPONED Revised NONE SB CLOSED
G- 1. 1 Contracts and Work Schedules POSTPONED Revised G-1.1 PIP-1 through 2 HR CLOSED
G-1.30 Goals POSTPONED Revised NONE HR CLOSED
G-1.31 Human Resources Policies and Policy Implementation Procedures POSTPONED Revised NONE HR CLOSED
G-1.32 Holidays POSTPONED Revised G-1.32 PIP-1 HR CLOSED
G-1.33 Telework POSTPONED Revised G-1.33 PIP-1 HR CLOSED
G-1.34 Employee Recognition POSTPONED Revised G-1.34 PIP-1 HR CLOSED
G-2.4 Human Relations – Employee-Employer Communications POSTPONED Revised G-2.4 PIP-1 – PIP-4 HR CLOSED
G-2.5.1 Substance Abuse POSTPONED Revised G-2. 5.1 PIP-1 HR CLOSED
G-2. 7 Political Activity of School Board Employees POSTPONED Revised G-2. 7 PIP-1 HR CLOSED
G-2.9 Financial Management – Gifts to Employees POSTPONED Revised NONE HR CLOSED
G-2.13 Grievance Procedures POSTPONED Revised G-2.13 PIP-1 and 2 HR CLOSED
G-2.14 Employment POSTPONED Revised G-2.14 PIP-1 through 18 HR CLOSED
G-2.15 Retirement POSTPONED Revised G-2.15 PIP-1 through 3 HR CLOSED
G-2.30 Employee Relations – Equal Employment Opportunity POSTPONED Revised G-2.30 PIP-1 HR CLOSED
G-2.32 Prevention of Sexual Misconduct and Abuse POSTPONED Revised NONE HR CLOSED
G-2.34 Employee Communication in Native Language POSTPONED Revised NONE HR CLOSED
G-3 Position Classification POSTPONED Revised G-3 PIP-1 HR CLOSED
G-3. 2.1 Salary POSTPONED Revised G-3. 2.1 PIP-1 through 6 HR CLOSED
G-3.2.2.30 Overtime Compensation POSTPONED Revised G-3.2.2.30 PIP-1 HR CLOSED
G-3. 2.2.31 Professional Standards for Support Service Employees POSTPONED Revised G-3.2.2.31 PIP-1 HR CLOSED
G-3. 2.3.30 Employee Health and Dental Insurance POSTPONED Revised G-3.2.3.30 PIP-1 through 3 HR CLOSED
G-3. 2.4 Leave POSTPONED Revised G-3. 2.4 PIP-1 through 14 HR CLOSED
G-3. 9 Staffing Requirements POSTPONED Revised G-3.9 PIP-1 & 2 HR CLOSED
G-3.12 Professional Development POSTPONED Revised G-3.12 PIP-1 HR CLOSED
G-3.14.30 T-Scale Evaluation POSTPONED Revised G-3.3.14.30 PIP-1 HR Sept 1, 2022
G-3.14.31 Administrator & Non-Instructional Professional Staff Evaluation – P-Scale POSTPONED Revised G-3.14.31 PIP-1 HR Sept 1, 2022
G-3.16.1 Staff Reductions POSTPONED Revised G-3.16.1 PIP-1 through 6 HR CLOSED
G-3.16.4 Disciplinary Actions POSTPONED Revised G-3.16.4 PIP-1 HR CLOSED
G-4.14.30 Support Service Employee Evaluation POSTPONED Revised G-4.14.30 PIP-1 & 2 HR Sept 1, 2022
G-4.14.31 E-Scale Evaluation POSTPONED Revised G-4.12.31 PIP-1 HR Sept 1, 2022
I-9.2.5.1 Electronic Technologies Acceptable Use POSTPONED Revised I- 9.2.5.1 PIP-1 DTL CLOSED
J-15.32 Records Management POSTPONED Revised NONE IS CLOSED

* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.

** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.

Staff are currently developing PIPs for Policy A-30 Equity, the policy is not being revised at this time. Any feedback received on the policy will be considered as part of the PIP revisions.

Public Comment on Drafts

Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:

Number Policy Title and link to Draft Policy  Anticipated SB Action Comment Period Opens Comment Period Closes To access policy questionnaire(s), click on links below
J-5.3.2 Home Instruction Nov 2022 7/19/2022 8/18/2022 Feedback Closed
K-2.5 Internet Privacy Nov 2022 7/19/2022 8/18/2022 Feedback Closed
K-3 Program Changes Mar 2022 12/15/2021 1/15/2022 Feedback Closed

 

After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.

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Board Consideration on Drafts

The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Draft policies and track changes from current policies are available in BoardDocs, use the meeting dates to find the appropriate documents. Documents are typically posted one week prior to the meeting. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence. Board agendas change frequently, see BoardDocs for the final meeting agendas.

Policy Number Policy Title SB Meeting for Information (draft policies) SB Meeting for Action (draft policies) Retirement/New/ Revised/ Amended
A-3 Human Relations 9/8/2022 9/22/2022 Revised
K-2.5 Internet Privacy 9/8/2022 9/22/2022 Revised

Recently Adopted Polices

The Board has recently adopted the following policies.

Policy Number Policy Title & link to Newly Adopted Policy SB Adoption Date
E-2 Emergency and Disaster Planning – RETIRED 5/26/2022
E-2.1 School Safety Audits and Security – RETIRED 5/26/2022
E-2.2 Threat Assessment Team – RETIRED 5/26/2022
E-3.30 Building and Grounds Management 5/26/2022
E-3.31 Safety and Security 5/26/2022
I-10.31 Counseling Crisis Management – RETIRED 5/26/2022
I- 7.2.2 Gifted Services 5/26/2022
I- 7.2.7 Homebound Instruction 5/26/2022
I- 7.4.1.32 School Organizations and Special Activities 5/26/2022
I- 8.1 Grouping 5/26/2022
J- 5.1.30 Attendance 5/12/2022
J- 5.1.31 Full-Day School Attendance 5/12/2022
I-12 Evaluation – RETIRED 4/28/2022
B-4.4 Electronic Participation in Meetings by Individual Members 4/28/2022
B-3.6.34 School Health Advisory Board – RETIRED 4/28/2022
B-3.6.35 Student Advisory Board – RETIRED 4/28/2022
B-3.6.30 School Board Advisory Committees 4/28/2022
B-3.7.34 Legal Representation 3/24/2022
I- 1.32 Standards and Requirements 3/24/2022
I-6 Curriculum 3/24/2022
I-7.2.1 Special Education Programs and Services 3/24/2022
J-6.8.1 Student Safety – Bullying/Harassment Prevention 3/24/2022
J- 5.4 Leaving School Grounds 3/10/2022
J- 6.3.6 Prohibited Substance Use 3/10/2022
J- 6.3.8 No Tobacco Policy – RETIRED 3/10/2022
J- 6.7 Student Searches 3/10/2022
J-7.4 Student Code of Conduct 3/10/2022
K- 7.3 No Smoking 3/10/2022
M-1 Reporting Serious Incidents 3/10/2022
I-7.2.9.31 Advanced Classes 2/17/2022
A-30 Strategic Planning System 2/17/2022
I- 1.34 Early Childhood Programs 1/20/2022
I- 7.2.9.30 Program Differentiation – RETIRED 1/20/2022
I-11.5.2.31 Student Acceleration Opportunities 1/20/2022
I-7.2.6 English Learner Services 1/20/2022
L-3 Charter Schools 12/16/2021
I- 7.2.5.30 Prevention, Intervention, and Remediation 12/16/2021
I- 7.2.5.32 Summer Learning Opportunities 12/16/2021
I- 7.4.1.30 Extended Learning Opportunities – RETIRED 12/16/2021
J-13 Physical Interventions for Students in Crisis 9/30/2021
I-7.4.1.31 Extracurricular and Co-Curricular Activities 8/12/2021
I-7.4.1.33 Addition or Removal of Sports Teams 8/12/2021
I-1.35 Resources 5/20/2021
I-7.2.5.31 Support, Resources, and Extended Time [Policy was retired] 5/20/2021
I-9.1 Selection of Textbooks and Other Instructional Materials 5/20/2021
PIP K-11.1 PIP-1 Use of Service Animals (PIP change only) N/A
I-1.30 Goals (Removed) 4/22/2021
I-1.31 Goals (Removed) 4/22/2021
I-1.33 Teaching and Learning Goals 4/22/2021
G-1.2 Staff Electronic Technologies Acceptable Use 4/22/2021
M-15 Aquatics Facilities and Programs 4/8/2021
F-7 Real Property 3/11/2021
M-8 M-8 2/4/2021
I-11.6.1 Locally Awarded Verified Credit 1/21/2021
L-9 Accreditation of Schools 1/21/2021
I-7.2.5.30 Prevention, Intervention, and Remediation 1/7/2021
F-1 Financial Management – Capital Improvement Plan 12/3/2020
F-5.7 Capital and Maintenance Program 12/3/2020
I-7.2.3.30 Communications 11/5/2020
J-8.3.1 School Health Services 11/5/2020
K-14.30 Volunteers and Partners 11/5/2020
E-5.1.2 School Start Times 9/10/2020
A-30 Equity 8/20/2020
K-2.3.30 Media Relations 7/16/2020
K-6 Distribution of Non-School Materials 7/16/2020
M-10 Planetarium 7/16/2020
J-5.3.30 Admissions 6/25/2020
J-5.3.31 Options and Transfers 6/25/2020
J-5.3.32 Administrative Placements 6/25/2020
M-12.4 Information Security 6/25/2020

*The information and dates above are current as of  1/21/2022 and are subject to change.