Policies for Revision/Amendment

APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.

Revision Schedule Public Comment Opportunities on Draft Policies Draft Policies Being Considered by the Board for Adoption

.

Scheduling and Revision Drafting

The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback can be shared through the links on the Contact APS page. Please be sure to include the policy you are referencing in your correspondence. This list will be revised quarterly.

Due to COVID-19, several policies scheduled for revision have been paused partway through the revision process, they are flagged with an asterisk. These policies will resume at the step in the process where they were paused, completed steps (such as feedback on existing policies, feedback on drafts, etc.) will not be repeated.

 

Policy Number Policy Title Planned Board Action New/ Revised/ Amended** Accompanying PIPs Departments Feedback on Existing Policy Due
A-6.30 Strategic Plan Jan 2022 Revised A-6.30 PIP-1 P&E CLOSED
I-1.34 * Early Childhood Programs Jan 2022 Revised I-1.34 PIP-1 DTL CLOSED
I-7.2.9.30 * Program Differentiation Jan 2022 Revised I- 7.2.9.30 PIP-1 DTL CLOSED
I-11.5.2.31 * Student Acceleration Opportunities Jan 2022 Revised NONE DTL CLOSED
I-new * English Learner Services – NEW Jan 2022 New NEW DTL N/A
B-3.6.30 School Board Advisory Committees Feb 2022 Revised NONE SB Jun 1, 2021
B-3.6.34 School Health Advisory Board Feb 2022 Revised NONE SB/DTL CLOSED
B-3.6.35 Student Advisory Board Feb 2022 Revised B-3.6.36 PIP-1 SB/DTL CLOSED
B-3.6.36 School Plan Advisory Committees Feb 2022 Revised NONE SB CLOSED
C-30 Superintendent and Principal Advisory Committees Feb 2022 New G-2.4 PIP-1; I-7.2.3.31 PIP-1 Supt N/A
J- 5.4 Leaving School Grounds Mar 2022 Revised J- 5.4 PIP-1 AS CLOSED
J- 6.3.6 Prohibited Substance Use Mar 2022 Revised J- 6.3.6 PIP-1 AS CLOSED
J- 6.3.8 No Tobacco Policy Mar 2022 Revised J- 6.3.8. PIP-1 AS CLOSED
J- 6.7 Search and Seizure Mar 2022 Revised J-6.7 PIP-1 AS CLOSED
J-7.4 Discipline Mar 2022 Revised J-7.4 PIP-1 AS, DTL CLOSED
K- 7.3 No Smoking Policy Mar 2022 Revised K- 7.3 PIP-1 AS CLOSED
M- 1 Reporting Serious Incidents Mar 2022 Revised M- 1 PIP-1 AS CLOSED
F-new MOUs Feb 2022 New TBA SB N/A
I-7.2.9.31 * Advanced Classes Feb 2022 Revised  NONE DTL CLOSED
B-3.7.30 Legal Representation Mar 2022 Revised NONE SB Sept 1, 2021
E-4.3.30 Use of School Equipment Mar 2022 Revised E-4.3.20 PIP-1 F&O CLOSED
E-4.3.31 Telecommunication Facilities on School Property Mar 2022 Revised NONE F&O CLOSED
I-1.32 * Standards and Requirements Mar 2022 Revised I-1.32 PIP-1 DTL CLOSED
I- 6 Curriculum Mar 2022 Revised NONE DTL Sept 1, 2021
I-7.2.1 * Special Education Programs and Services Mar 2022 Revised I-7.2.1 PIP-1 DTL CLOSED
J-6.8.1 * Student Safety – Bullying/Harassment Prevention Mar 2022 Revised J-6.8.1 PIP-1 SS CLOSED
K- 3 Program Changes Mar 2022 Revised NONE SB/DTL Sept 1, 2021
D- 1.33 Community Activities Fund Apr 2022 Revised D-1.33 PIP-1 FMS May 3, 2021
D-15 External Funding – Commercial Activities Apr 2022 Revised D-15 PIP-1 through 17 FMS May 3, 2021
E-5.1 Transportation Apr 2022 Revised E-5.1 PIP-1 through 2 F&O CLOSED
E-5.30 Staff use of APS Vehicles Apr 2022 New E-5.1 PIP-2 F&O N/A
I-12 Evaluation Apr 2022 Revised I-12 PIP-1 DTL Oct 1, 2021
J-5.1.30 * Attendance Apr 2022 Revised J- 5.1.30 PIP-1 SS CLOSED
J-5.1.31 * Full-Day School Attendance Apr 2022 Revised J- 5.1.31 PIP-1 SS CLOSED
K-2.3 Interviewing Students Apr 2022 Revised NONE SS Oct 1, 2021
G- 1. 1 Contracts and Work Schedules May 2022 Revised G-1.1 PIP-1 through 2 HR Jan 15, 2022
G-1.33 Telework May 2022 Revised G-1.33 PIP-1 HR Jan 15, 2022
I-7.2.2 * Gifted Services May 2022 Revised  NONE DTL CLOSED
I-7.2.3.34 * Communication – Student Progress, Program, and Grading May 2022 Revised I-7.2.3.31 PIPs 1  and 2 DTL CLOSED
I- 7.2.7 Homebound Instruction May 2022 Revised I-7.1.7 PIP-1 DTL Nov 1, 2021
I- 7.4.1.32 School Organizations and Special Activities May 2022 Revised I- 7.4.1.32 PIP-1 DTL Nov 1, 2021
I-8.1 Grouping May 2022 Revised NONE DTL Jul 2, 2021
I-11.2 * Homework May 2022 Revised I-11.2 PIP-1 DTL CLOSED
M-3 Financial Management – Financing Construction and Site Acquisition May 2022 Revised M-3 PIP-1 FMS Jun 1, 2021
M-4 Financial Management – Capital Improvement Plan Financial Management May 2022 Revised M-4 PIP-1 FMS Jun 1, 2021
B-2.1 Boundaries June 2022 Revised NONE P&E Feb 1, 2022
G-2.5.1 Substance Abuse June 2022 Revised G-2. 5.1 PIP-1 HR Jan 15, 2022
G-2.9 Financial Management – Gifts to Employees June 2022 Revised NONE HR Jul 2, 2021
G-2.13 Grievance Procedures June 2022 Revised G-2.13 PIP-1 and 2 HR Jan 15, 2022
G-2.30 Employee Relations – Equal Employment Opportunity June 2022 Revised G-2.30 PIP-1 HR Jan 15, 2022
G-2.32 Prevention of Sexual Misconduct and Abuse June 2022 Revised None HR Jan 15, 2022
G-2.34 Employee Communication in Native Language June 2022 Revised NONE HR Jan 15, 2022
G-3.16.4 Disciplinary Actions June 2022 Revised G-3.16.4 PIP-1 HR Jan 15, 2022
J- 8.3.8.31 Food Services – Vending Machines June 2022 Revised J- 8.3.8.31 PIP-1 FMS Feb 1, 2022
M- 6 Financial Management – Jointly Funded Projects/ Programs June 2022 Revised M- 6 PIP-1 FMS Feb 1, 2022
M-9 Transportation Demand June 2022 Revised M-9 PIP-1 F&O Dec 1, 2021
I- 7.2.3.31 Communication about the Systemwide Instructional Program June 2022 Revised I- 7.2.3.31 PIP-1 SB Feb 1, 2022
D- 1.31 Financial Management – Budget Savings July 2022 Revised NONE FMS Jul 2, 2021
D- 2.35 Financial Management – Budget Direction July 2022 Revised D- 2.35 PIP-1 FMS Jul 2, 2021
D- 2.36 Financial Management –  Budget Development July 2022 Revised D- 2.36 PIP-1 FMS Jul 2, 2021
A-3 Human Relations Aug 2022 Revised NONE SB Feb 1, 2022
B-4.4 Electronic Participation in Meetings by Individual Members Aug 2022 Revised NONE SB Feb 1, 2022
D- 2.31 Financial Management – Revenue Sharing Aug 2022 Revised D- 2.31 PIP-1 FMS Aug 1, 2021
D- 2.33 Financial Management – Additional County Revenue Aug 2022 Revised NONE FMS Aug 1, 2021
G-1.4 Acceptable Use of Social Media Aug 2022 Revised G-1.4 PIP-1 HR Feb 1, 2022
G-1.34 Employee Recognition Aug 2022 Revised G-1.34 PIP-1 HR Feb 1, 2022
G-2. 7 Political Activity of School Board Employees Aug 2022 Revised G-2. 7 PIP-1 HR Feb 1, 2022
G-2.14 Employment Aug 2022 Revised G-2.14 PIP-1 through 18 HR Feb 1, 2022
G-3. 9 Staffing Requirements Aug 2022 Revised G-3.9 PIP-1 & 2 HR Feb 1, 2022
G-3.12 Professional Development Aug 2022 Revised G-3.12 PIP-1 HR Feb 1, 2022
G-3.16.1 Staff Reductions Aug 2022 Revised G-3.16.1 PIP-1 through 6 HR Feb 1, 2022
D- 1.32 Financial Management – Debt Management Sept 2022 Revised D- 1.32 PIP-1 FMS Mar 1, 2022
D- 2.30 Financial Management – General Sept 2022 Revised D- 2.30 PIP-1 and 2 FMS Mar 1, 2022
D- 2.34 Financial Management – Reserve Funds Sept 2022 Revised D- 2.34 PIP-1 FMS Mar 1, 2022
G-1.32 Holidays Sept 2022 Revised G-1.32 PIP-1 HR Mar 1, 2022
G-2.15 Retirement Sept 2022 Revised G-2.15 PIP-1 through 3 HR Mar 1, 2022
G-3. 2.3.30 Employee Health and Dental Insurance Sept 2022 Revised G-3.2.3.30 PIP-1 through 3 HR Mar 1, 2022
G-3. 2.4 Leave Sept 2022 Revised G-3. 2.4 PIP-1 through 14 HR Mar 1, 2022
J-14 Student Fees, Fines and Charges Sept 2022 Revised NONE FMS Mar 1, 2022
M- 5 Financial Management – Services Provided to County Offices Sept 2022 Revised M-5 PIP-1 FMS Mar 1, 2022
I- 9.1.5 Exemplary Projects Oct 2022 Revised NONE DTL Mar 1, 2022
K- 7 Financial Management – Use of School Facilities Oct 2022 Revised K- 7 PIP-1 and 2 FMS Apr 1, 2022
M- 7 Extended Day Oct 2022 Revised M- 7 PIP-1 through 7 FMS Apr 1, 2022
G-2.4 Human Relations – Employee-Employer Communications Nov 2022 Revised G-2.4 PIP-1 – PIP-4 HR May 1, 2022
J-5.3.2 Home Instruction Nov 2022 Revised J- 5.3.2 PIP-1 Academics Apr 1, 2022
G-3 Position Classification Feb 2023 Revised G-3 PIP-1 HR Aug 1, 2022
G-3. 2.1 Salary Feb 2023 Revised G-3. 2.1 PIP-1 through 6 HR Aug 1, 2022
G-3.2.2.30 Overtime Compensation Feb 2023 Revised G-3.2.2.30 PIP-1 HR Aug 1, 2022
G-3. 2.2.31 Professional Standards for Support Service Employees Feb 2023 Revised G-3.2.2.31 PIP-1 HR Aug 1, 2022
G-3.14.30 T-Scale Evaluation Mar 2023 Revised G-3.3.14.30 PIP-1 HR Sept 1, 2022
G-3.14.31 Administrator & Non-Instructional Professional Staff Evaluation – P-Scale Mar 2023 Revised G-3.14.31 PIP-1 HR Sept 1, 2022
G-4.14.30 Support Service Employee Evaluation Mar 2023 Revised G-4.14.30 PIP-1 & 2 HR Sept 1, 2022
G-4.14.31 E-Scale Evaluation Mar 2023 Revised G-4.12.31 PIP-1 HR Sept 1, 2022
I-11.6.33 Award of Credit Apr 2023 Revised None DTL Sept 1, 2022
G-1.31 Human Resources Policies and Policy Implementation Procedures POSTPONED Revised NONE HR
G-3.9 Staffing Requirements POSTPONED Revised G-3.9 PIP-1 & 2 HR CLOSED
G-1.30 Goals POSTPONED Revised NONE HR Jul 2, 2021
G-2.32 Prevention of Sexual Misconduct and Abuse POSTPONED Revised NONE HR CLOSED
I-9.2.5.1 Electronic Technologies Acceptable Use POSTPONED Revised I- 9.2.5.1 PIP-1 DTL Jul 2, 2021
K-14.1.10.30 Cooperation with Juvenile Court POSTPONED Revised K-14.1.10.30 PIP-1 AS Aug 1, 2021
K-14.1.10.31 School and Police Relations POSTPONED Revised K-14.1.10.31 PIP-1 AS Aug 1, 2021
F-new MOUs POSTPONED New TBA SB N/A
K- 2.5 Internet Privacy POSTPONED Revised K-2.5 PIP-1 SCR Jul 2, 2021
C-1 Goals POSTPONED Revised NONE SB May 3, 2021
I-10.31 Counseling Crisis Management POSTPONED Revised I-10.31 PIP-1 DTL CLOSED
I-11.1 Family and Community Engagement POSTPONED Revised I-11.1 PIP-1 SCR CLOSED
J-15.32 Records Management POSTPONED Revised NONE IS CLOSED

* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.

** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.

Staff are currently developing PIPs for Policy A-30 Equity, the policy is not being revised at this time. Any feedback received on the policy will be considered as part of the PIP revisions.

Public Comment on Drafts

Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:

Number Policy Title and link to Draft Policy  Anticipated SB Action Comment Period Opens Comment Period Closes To access policy questionnaire(s), click on links below
E-5.1 Student Transportation Aug 2022 5/13/2022 6/13/2022 Provide Feedback
A-3 Nondiscrimination Aug 2022 5/4/2022 6/3/2022 Provide Feedback
E-5.30 School Board Owned Vehicles June 2022 5/4/2022 5/16/2022 Feedback Closed
B-3.6.36 School Plan Advisory Committees June 2022 4/8/2022 5/15/2022 Feedback Closed
C-30 Superintendent Advisory Committees June 2022 4/8/2022 5/15/2022 Feedback Closed
I- 7.2.3.31 Communication about the Systemwide Instructional Program June 2022 4/8/2022 5/15/2022 Feedback Closed
I- 7.2.3.34 Communication – Student Progress, Program, and Grading  June 2022 4/8/2022 5/15/2022 Feedback Closed
I-11.2 Homework  June 2022 4/8/2022 5/15/2022 Feedback Closed
M-16 MOUs June 2022 4/8/2022 5/15/2022 Feedback Closed
I-7.2.7 Homebound Instruction May 2022 3/15/2022 4/15/2022 Feedback Closed
K-2.3 Interviewing Students May 2022 3/15/2022 4/15/2022 Feedback Closed
I-7.4.1.32 School Special Activities May 2022 2/20/2022 3/17/2022 Feedback Closed
I-7.2.2 Gifted Services May 2022 2/15/2022 3/17/2022 Feedback Closed
I-8.1 Grouping May 2022 2/15/2022 3/17/2022 Feedback Closed
J-5.1.30 Attendance Apr 2022 2/15/2022 3/17/2022 Feedback Closed
J-5.1.31 Full-Day Attendance Apr 2022 2/15/2022 3/17/2022 Feedback Closed
I-12 Evaluation Apr 2022 2/2/2022 3/2/2022 Feedback Closed
B-3.7.30 Legal Representation Mar 2022 12/15/2021 1/15/2022 Feedback Closed
I-1.32 Standards of Learning Mar 2022 12/15/2021 1/15/2022 Feedback Closed
I-6 Curriculum Mar 2022 12/15/2021 1/15/2022 Feedback Closed
K-3 Program Changes Mar 2022 12/15/2021 1/15/2022 Feedback Closed
A-6.30 Strategic Planning System Jan 2022 11/15/2021 12/15/2021 Feedback Closed
I-7.2.1 Special Education Programs and Services Mar 2022 11/15/2021 1/2/2021 Feedback Closed
B-3.6.30 School Board Advisory Committees* Jan 2022 11/3/2021 12/2/2021 Feedback Closed
I-11.5.2.31 Student Acceleration Opportunities Jan 2022 10/20/2021 11/19/2021 Feedback Closed
I-7.2.9.31 Advanced Classes Feb 2022 10/20/2021 11/19/2021 Feedback Closed
I-1.34 Early Childhood Programs Jan 2022 10/20/2021 11/19/2021 Feedback Closed
I-7.2.9.30 Program Differentiation Jan 2022 10/20/2021 11/19/2021 Feedback Closed
I-7.2.6 English Learner Services Jan 2022 10/20/2021 11/19/2021 Feedback Closed
I-8.1 Instructional Grouping and Class Assignment Jan 2022 10/20/2021 11/19/2021 Feedback Closed
I-10.31 Counseling Crisis Management June 2021 4/15/2021 5/15/2021 Feedback Closed

* The revision of B-3.6.30 School Board Advisory Committees includes merging the content B-3.6.34 and B-3.6.35 into the policy. These policies are marked for removal in the revision package.

After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.

.

Board Consideration on Drafts

The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Draft policies and track changes from current policies are available in BoardDocs, use the meeting dates to find the appropriate documents. Documents are typically posted one week prior to the meeting. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence. Board agendas change frequently, see BoardDocs for the final meeting agendas.

Policy Number Policy Title SB Meeting for Information (draft policies) SB Meeting for Action (draft policies) Retirement/New/ Revised/ Amended
E-2 Emergency and Disaster Planning 11/19/2019 5/26/2022 Retirement
E-2.1 School Safety Audits and Security 11/19/2019 5/26/2022 Retirement
E-2.2 Threat Assessment Team 11/19/2019 5/26/2022 Retirement
E-3.30 Building and Grounds Management 11/19/2019 5/26/2022 Amended
E-3.31 Safety and Security 11/19/2019 5/26/2022 Amended
I-10.31 Counseling Crisis Management 11/19/2019 5/26/2022 Retirement
I- 7.2.2 Gifted Services 5/5/2022 5/26/2022 Revised
I- 7.2.7 Homebound Instruction 5/5/2022 5/26/2022 Revised
I- 7.4.1.32 School Organizations and Special Activities 5/5/2022 5/26/2022 Revised
I- 8.1 Grouping 5/5/2022 5/26/2022 Revised

Recently Adopted Polices

The Board has recently adopted the following policies.

Policy Number Policy Title & link to Newly Adopted Policy SB Adoption Date
J- 5.1.30 Attendance 5/12/2022
J- 5.1.31 Full-Day School Attendance 5/12/2022
I-12 Evaluation – RETIRED 4/28/2022
B-4.4 Electronic Participation in Meetings by Individual Members 4/28/2022
B-3.6.34 School Health Advisory Board – RETIRED 4/28/2022
B-3.6.35 Student Advisory Board – RETIRED 4/28/2022
B-3.6.30 School Board Advisory Committees 4/28/2022
J- 5.4 Leaving School Grounds 3/10/2022
J- 6.3.6 Prohibited Substance Use 3/10/2022
J- 6.3.8 No Tobacco Policy – RETIRED 3/10/2022
J- 6.7 Student Searches 3/10/2022
J-7.4 Student Code of Conduct 3/10/2022
K- 7.3 Reporting Serious Incidents 3/10/2022
I-7.2.9.31 Advanced Classes 2/17/2022
A-30 Strategic Planning System 2/17/2022
I- 1.34 Early Childhood Programs 1/20/2022
I- 7.2.9.30 Program Differentiation – RETIRED 1/20/2022
I-11.5.2.31 Student Acceleration Opportunities 1/20/2022
I-7.2.6 English Learner Services 1/20/2022
L-3 Charter Schools 12/16/2021
I- 7.2.5.30 Prevention, Intervention, and Remediation 12/16/2021
I- 7.2.5.32 Summer Learning Opportunities 12/16/2021
I- 7.4.1.30 Extended Learning Opportunities – RETIRED 12/16/2021
J-13 Physical Interventions for Students in Crisis 9/30/2021
I-7.4.1.31 Extracurricular and Co-Curricular Activities 8/12/2021
I-7.4.1.33 Addition or Removal of Sports Teams 8/12/2021
I-1.35 Resources 5/20/2021
I-7.2.5.31 Support, Resources, and Extended Time [Policy was retired] 5/20/2021
I-9.1 Selection of Textbooks and Other Instructional Materials 5/20/2021
PIP K-11.1 PIP-1 Use of Service Animals (PIP change only) N/A
I-1.30 Goals (Removed) 4/22/2021
I-1.31 Goals (Removed) 4/22/2021
I-1.33 Teaching and Learning Goals 4/22/2021
G-1.2 Staff Electronic Technologies Acceptable Use 4/22/2021
M-15 Aquatics Facilities and Programs 4/8/2021
F-7 Real Property 3/11/2021
M-8 M-8 2/4/2021
I-11.6.1 Locally Awarded Verified Credit 1/21/2021
L-9 Accreditation of Schools 1/21/2021
I-7.2.5.30 Prevention, Intervention, and Remediation 1/7/2021
F-1 Financial Management – Capital Improvement Plan 12/3/2020
F-5.7 Capital and Maintenance Program 12/3/2020
I-7.2.3.30 Communications 11/5/2020
J-8.3.1 School Health Services 11/5/2020
K-14.30 Volunteers and Partners 11/5/2020
E-5.1.2 School Start Times 9/10/2020
A-30 Equity 8/20/2020
K-2.3.30 Media Relations 7/16/2020
K-6 Distribution of Non-School Materials 7/16/2020
M-10 Planetarium 7/16/2020
J-5.3.30 Admissions 6/25/2020
J-5.3.31 Options and Transfers 6/25/2020
J-5.3.32 Administrative Placements 6/25/2020
M-12.4 Information Security 6/25/2020

*The information and dates above are current as of  1/21/2022 and are subject to change.