Policies for Revision/Amendment

APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. Please use the navigation links below to jump to specific sections.

All School Board Policies and Policy Implementation Procedures are available on the APS website by visiting the following link: https://www.apsva.us/school-board-policies.

Public Comment Opportunities on Draft Policies | Draft Policies Being Considered by the School Board for Adoption | Revision Schedule | Recently Adopted Policies

Public Comment on Drafts

Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:

Number Policy Title and link to Draft Policy  Anticipated SB Action Comment Period Opens Comment Period Closes To access policy questionnaire(s), click on links below
J-15.32 Records Management Apr 2023 Jan 17, 2023 Feb 16, 2023 Provide Feedback

After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.

School Board Consideration on Drafts

The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Draft policies and track changes from current policies are available in BoardDocs, use the meeting dates to find the appropriate documents. Documents are typically posted one week prior to the meeting. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence. Board agendas change frequently, see BoardDocs for the final meeting agendas.

Policy Number Policy Title SB Meeting for Information (draft policies) SB Meeting for Action (draft policies) Retirement/New/ Revised/ Amended
G-1.4 Acceptable Use of Social Media Feb 2, 2023 Feb 16, 2023 Revised
K- Cooperation with Juvenile Court Feb 2, 2023 Feb 16, 2023 Revised
K- School and Police Relations Feb 2, 2023 Feb 16, 2023 Revised
D-1.31 Financial Management-Budget Savings Feb 16, 2023 Mar 2, 2023 Revised
D-1.33 Community Activities Fund Feb 16, 2023 Mar 2, 2023 Revised
D-2.30 Financial Management-General Feb 16, 2023 Mar 2, 2023 Revised
D-2.31 Financial Management-Revenue Sharing Feb 16, 2023 Mar 2, 2023 Revised
D-2.33 Financial Management-Additional County Revenue Feb 16, 2023 Mar 2, 2023 Revised
D-2.34 Financial Management-Reserve Funds Feb 16, 2023 Mar 2, 2023 Revised
D-2.35 Financial Management-Budget Direction Feb 16, 2023 Mar 2, 2023 Revised
D-2.36 Financial Management-Budget Development Feb 16, 2023 Mar 2, 2023 Revised
D-9 Internal Audit Feb 16, 2023 Mar 2, 2023 Revised
J-14 Student Fees, Fines and Charges Feb 16, 2023 Mar 2, 2023 Revised

Scheduling and Revision Drafting

The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback on existing policies should be submitted by completing the Arlington School Board’s Policy Public Comment Process Form. Please be sure to include the policy you are referencing when completing the form. This list of policies will be revised quarterly.

Policy Number Policy Title Planned Board Action New/ Revised/ Amended** Accompanying PIPs Departments Feedback on Existing Policy Due
G- Other Benefits Aug 2023 Revised G- PIP-1 & 2 HR Feb 1, 2023
J-8.7 Safety of Students and Child Abuse and Neglect-Child Protective Services Aug 2023 Revised NONE SS Feb 1, 2023
J-15.30 Privacy Rights and Regulations Aug 2023 Revised NONE IS Feb 1, 2023
M-2 Foreign Exchange Student Programs Aug 2023 Revised M-2 PIP-1 SS Feb 1, 2023
A-4 Mission, Vision, and Core Values Sept 2023 Revised NONE SB Mar 1, 2023
A-5 Arlington Public Schools Priorities Sept 2023 Revised NONE SB Mar 1, 2023
D-1.30 Goals Sept 2023 Revised NONE FMS Mar 1, 2023
E-6 Food and Nutrition Services Sept 2023 Revised E-6 PIP-1 through 3 FMS Mar 1, 2023
M-8 Internet Oct 2023 Revised M-8 PIP-1 & 2 IS Apr 1, 2023
J-15.8 Acceptance of Electronic Signatures and Records Nov 2023 Revised J-15.8 PIP-1 IS May 1, 2023
D-12.3 Financial Management-Travel Reimbursement Dec 2023 Revised D-12.3 PIP-1 through 3 FMS June 1, 2023
E-3.30 Building and Grounds Management Dec 2023 Revised E-3.30 PIP-1 through 5 F&O June 1, 2023
I-10.32 Student Services Dec 2023 Revised I-10.32 PIP-1 SS June 1, 2023
B-2 School Board Mar 2024 Revised NONE SB July 1, 2023
B-2.1.31 Members Mar 2024 Revised NONE SB July 1, 2023
B-2.1.32 Conduct Mar 2024 Revised NONE SB July 1, 2023
B-4 School Board Meetings Mar 2024 Revised NONE SB July 1, 2023
D-10.1 Purchasing Mar 2024 Revised D-10.1 PIP 1 through 3 FMS July 1, 2023
D-10.30 Purchasing-School Board Approval Required on Construction and Non-Construction Contracts Mar 2024 Revised D-10.30 PIP-1 FMS July 1, 2023

Recently Adopted Policies*Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.
** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.

Recently Adopted School Board Policies

The School Board has recently adopted the following policies.

Policy Number Policy Title & link to Newly Adopted Policy SB Adoption Date
A-3 Nondiscrimination 9/22/22
K-2.5 Internet Privacy 9/22/22
B-3.6.37 Electronic Participation in School Board Advisory Committee Meetings 8/18/22
B-4.4 Electronic Participation in Meetings by Individual Members 8/18/22
E-4.3.30 Use of School Equipment 8/18/22
E-4.3.31 Telecommunication Facilities on School Property 8/18/22
E-5.1 Student Transportation Services 8/18/22
I-5 Opening Exercises 8/18/22
I-8.2 Class Size 8/18/22

*The information and dates above are current as of 12/15/2022 and are subject to change.

For additional information or questions, contact the Director of Policy and Legislative Affairs Steven Marku at steven.marku@apsva.us.