APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.
| Revision Schedule | Public Comment Opportunities on Draft Policies | Draft Policies Being Considered by the Board for Adoption |
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Scheduling and Revision Drafting
The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback can be shared through the APS Engage online feedback form. Please be sure to include the policy you are referencing in your correspondence. This list will be revised quarterly.
Due to COVID-19, several policies scheduled for revision have been paused partway through the revision process, they are flagged with an asterisk. These policies will resume at the step in the process where they were paused, completed steps (such as feedback on existing policies, feedback on drafts, etc.) will not be repeated.
| Policy Number | Policy Title | Planned Board Action | New/ Revised/ Amended** | Accompanying PIPs | Departments | Feedback on Existing Policy Due |
| I-1.35 | * Resources | May 2021 | Revised | None | DTL | CLOSED |
| I-7.2.5.31 | * Support, Resources, and Extended Time | May 2021 | Revised | I-7.2.5.31 PIP-1 | DTL | CLOSED |
| I-9.1 | * Selection of Textbooks and Other Instructional Materials | May 2021 | Revised | I-9.1 PIPs -1 through 3 | DTL | CLOSED |
| G-1.4 | Acceptable Use of Social Media | Jun 2021 | Revised | G-1.4 PIP-1 | HR | CLOSED |
| I-10.31 | Counseling Crisis Management | June 2021 | Revised | I-10.31 PIP-1 | DTL | CLOSED |
| J-13 | Physical Interventions for Students in Crisis | July 2021 | New | New | DTL | N/A |
| E-4.3.31 | Telecommunication Facilities on School Property | Aug 2021 | Revised | NONE | F&O | CLOSED |
| E-4.3.30 | Use of School Equipment | Aug 2021 | Revised | E-4.3.20 PIP-1 | F&O | CLOSED |
| I-7.4.1.31 | * Extracurricular and Co-Curricular Activities | Aug 2021 | Revised | I-7.4.1.31 PIP-1 | DTL | CLOSED |
| I-7.4.1.33 | * Addition of New Sports Teams | Aug 2021 | Revised | NONE | DTL | CLOSED |
| J- 5.4 | Leaving School Grounds | Aug 2021 | Revised | J- 5.4 PIP-1 | AS | CLOSED |
| J- 6.3.6 | Prohibited Substance Use | Aug 2021 | Revised | J- 6.3.6 PIP-1 | AS | CLOSED |
| J- 6.3.8 | No Tobacco Policy | Aug 2021 | Revised | J- 6.3.8. PIP-1 | AS | CLOSED |
| J- 6.7 | Search and Seizure | Aug 2021 | Revised | J-6.7 PIP-1 | AS | CLOSED |
| J-6.8.1 | * Student Safety – Bullying/Harassment Prevention | Aug 2021 | Revised | J-6.8.1 PIP-1 | AS | CLOSED |
| J-7.4 | Discipline | Aug 2021 | Revised | J-7.4 PIP-1 | AS, DTL | CLOSED |
| K- 7.3 | No Smoking Policy | Aug 2021 | Revised | K- 7.3 PIP-1 | AS | CLOSED |
| M- 1 | Reporting Serious Incidents | Aug 2021 | Revised | M- 1 PIP-1 | AS | CLOSED |
| A-6.30 | Strategic Plan | Sept 2021 | Revised | A-6.30 PIP-1 | P&E | CLOSED |
| G-2.32 | Prevention of Sexual Misconduct and Abuse | Sept 2021 | Revised | NONE | HR | CLOSED |
| L-3 | Charter Schools | Sept 2021 | Revised | L-3 PIP-1 | SB | CLOSED |
| D- 1.33 | Community Activities Fund | Oct 2021 | Revised | D-1.33 PIP-1 | FMS | May 3, 2021 |
| D-15 | External Funding – Commercial Activities | Oct 2021 | Revised | D-15 PIP-1 through 17 | FMS | May 3, 2021 |
| C-1 | Goals | Oct 2021 | Revised | NONE | SB | May 3, 2021 |
| B-3.6.30 | School Board Advisory Committees | Nov 2021 | Revised | NONE | SB | Jun 1, 2021 |
| B-3.6.34 | School Health Advisory Board | Nov 2021 | Revised | NONE | SB/DTL | CLOSED |
| B-3.6.35 | Student Advisory Board | Nov 2021 | Revised | B-3.6.36 PIP-1 | SB/DTL | CLOSED |
| B-3.6.36 | School Plan Advisory Committees | Nov 2021 | Revised | NONE | SB | CLOSED |
| C-New | Advisory Committees | Nov 2021 | New | NONE | Supt | N/A |
| M-3 | Financial Management – Financing Construction and Site Acquisition | Nov 2021 | Revised | M-3 PIP-1 | FMS | Jun 1, 2021 |
| M-4 | Financial Management – Capital Improvement Plan Financial Management | Nov 2021 | Revised | M-4 PIP-1 | FMS | Jun 1, 2021 |
| G-1.30 | Goals | Dec 2021 | Revised | NONE | HR | Jul 2, 2021 |
| G-2.9 | Financial Management – Gifts to Employees | Dec 2021 | Revised | NONE | HR | Jul 2, 2021 |
| I-7.2.5.30 | * Prevention, Intervention, and Remediation | Dec 2021 | Revised | NONE | DTL | CLOSED |
| I- 7.2.5.32 | Summer Learning Opportunities | Dec 2021 | Revised | NONE | DTL | Jul 2, 2021 |
| I- 7.4.1.30 | Extended Learning Opportunities | Dec 2021 | Revised | NONE | DTL | Jul 2, 2021 |
| I-9.2.5.1 | Electronic Technologies Acceptable Use | Dec 2021 | Revised | I- 9.2.5.1 PIP-1 | DTL | Jul 2, 2021 |
| J- 8.3.8.31 | Food Services – Vending Machines | Dec 2021 | Revised | J- 8.3.8.31 PIP-1 | FMS | Jul 2, 2021 |
| K- 2.5 | Internet Privacy | Dec 2021 | Revised | K-2.5 PIP-1 | SCR | Jul 2, 2021 |
| M- 6 | Financial Management – Jointly Funded Projects/ Programs | Dec 2021 | Revised | M- 6 PIP-1 | FMS | Jul 2, 2021 |
| D- 1.31 | Financial Management – Budget Savings | Jan 2022 | Revised | NONE | FMS | Jul 2, 2021 |
| D- 2.35 | Financial Management – Budget Direction | Jan 2022 | Revised | D- 2.35 PIP-1 | FMS | Jul 2, 2021 |
| D- 2.36 | Financial Management – Budget Development | Jan 2022 | Revised | D- 2.36 PIP-1 | FMS | Jul 2, 2021 |
| E-5.1 | Transportation | Jan 2022 | Revised | E-5.1 PIP-1 through 2 | F&O | CLOSED |
| I-1.34 | * Early Childhood Programs | Jan 2022 | Revised | I-1.34 PIP-1 | DTL | CLOSED |
| I-7.2.9.30 | * Program Differentiation | Jan 2022 | Revised | I- 7.2.9.30 PIP-1 | DTL | CLOSED |
| I-8.1 | Grouping | Jan 2022 | Revised | NONE | DTL | Jul 2, 2021 |
| I-11.5.2.31 | * Student Acceleration Opportunities | Jan 2022 | Revised | NONE | DTL | CLOSED |
| D- 2.31 | Financial Management – Revenue Sharing | Feb 2022 | Revised | D- 2.31 PIP-1 | FMS | Aug 1, 2021 |
| D- 2.33 | Financial Management – Additional County Revenue | Feb 2022 | Revised | NONE | FMS | Aug 1, 2021 |
| F-new | MOUs | Feb 2022 | New | TBA | SB | N/A |
| I-7.2.1 | * Special Education Programs and Services | Feb 2022 | Revised | I-7.2.1 PIP-1 | DTL | CLOSED |
| I-7.2.2 | * Gifted Services | Feb 2022 | Revised | NONE | DTL | CLOSED |
| I-7.2.3.34 | * Communication – Student Progress, Program, and Grading | Feb 2021 | Revised | I-7.2.3.31 PIPs 1 and 2 | DTL | CLOSED |
| I-7.2.9.31 | * Advanced Classes | Feb 2021 | Revised | NONE | DTL | CLOSED |
| I-11.2 | * Homework | Feb 2021 | Revised | I-11.2 PIP-1 | DTL | CLOSED |
| K-14.1.10.30 | Cooperation with Juvenile Court | Feb 2022 | Revised | K-14.1.10.30 PIP-1 | AS | Aug 1, 2021 |
| K-14.1.10.31 | School and Police Relations | Feb 2022 | Revised | K-14.1.10.31 PIP-1 | AS | Aug 1, 2021 |
| B-3.7.30 | Legal Representation | Mar 2022 | Revised | NONE | SB | Sept 1, 2021 |
| D- 1.32 | Financial Management – Debt Management | Mar 2022 | Revised | D- 1.32 PIP-1 | FMS | Sept 1, 2021 |
| D- 2.30 | Financial Management – General | Mar 2022 | Revised | D- 2.30 PIP-1 and 2 | FMS | Sept 1, 2021 |
| D- 2.34 | Financial Management – Reserve Funds | Mar 2022 | Revised | D- 2.34 PIP-1 | FMS | Sept 1, 2021 |
| G-3. 2.2.31 | Professional Standards for Support Service Employees | Mar 2022 | Revised | G-3.2.2.31 PIP-1 | HR | Sept 1, 2021 |
| G-3.9 | Staffing Requirements | Mar 2022 | Revised | G-3.9 PIP-1 & 2 | HR | CLOSED |
| G-3.14.30 | T-Scale Evaluation | Mar 2022 | Revised | G-3.3.14.30 PIP-1 | HR | Sept 1, 2021 |
| G-3.14.31 | Administrator & Non-Instructional Professional Staff Evaluation – P-Scale | Mar 2022 | Revised | G-3.14.31 PIP-1 | HR | Sept 1, 2021 |
| G-4.14.30 | Support Service Employee Evaluation | Mar 2022 | Revised | G-4.14.30 PIP-1 & 2 | HR | Sept 1, 2021 |
| G-4.14.31 | E-Scale Evaluation | Mar 2022 | Revised | G-4.12.31 PIP-1 | HR | Sept 1, 2021 |
| I-1.32 | * Standards and Requirements | Mar 2022 | Revised | I-1.32 PIP-1 | DTL | CLOSED |
| I- 6 | Curriculum | Mar 2022 | Revised | NONE | DTL | Sept 1, 2021 |
| J-14 | Student Fees, Fines and Charges | Mar 2022 | Revised | NONE | FMS | Sept 1, 2021 |
| K- 3 | Program Changes | Mar 2022 | Revised | NONE | SB/DTL | Sept 1, 2021 |
| M- 5 | Financial Management – Services Provided to County Offices | Mar 2022 | Revised | M-5 PIP-1 | FMS | Sept 1, 2021 |
| I-12 | Evaluation | Apr 2022 | Revised | I-12 PIP-1 | DTL | Oct 1, 2021 |
| J-5.1.30 | * Attendance | Apr 2022 | Revised | J- 5.1.30 PIP-1 | SS | CLOSED |
| J-5.1.31 | * Full-Day School Attendance | Apr 2022 | Revised | J- 5.1.31 PIP-1 | SS | CLOSED |
| K-2.3 | Interviewing Students | Apr 2022 | Revised | NONE | SS | Oct 1, 2021 |
| K- 7 | Financial Management – Use of School Facilities | Apr 2022 | Revised | K- 7 PIP-1 and 2 | FMS | Oct 1, 2021 |
| M- 7 | Extended Day | Apr 2022 | Revised | M- 7 PIP-1 through 7 | FMS | Oct 1, 2021 |
| G-1.31 | Human Resources Policies and Policy Implementation Procedures | May 2022 | Revised | NONE | HR | Nov 1, 2021 |
| G-2.4 | Human Relations – Employee-Employer Communications | May 2022 | Revised | G-2.4 PIP-1 – PIP-4 | HR | Nov 1, 2021 |
| I- 7.2.7 | Homebound Instruction | May 2022 | Revised | I-7.1.7 PIP-1 | DTL | Nov 1, 2021 |
| I- 7.4.1.32 | School Organizations and Special Activities | May 2022 | Revised | I- 7.4.1.32 PIP-1 | DTL | Nov 1, 2021 |
| G-3.2.2.30 | Overtime Compensation | Jun 2022 | Revised | G-3.2.2.30 PIP-1 | HR | CLOSED |
| G-3.2.3.30 | Employee Health and Dental Insurance | Jun 2022 | Revised | G-3.2.3.30 PIP-1 – PIP-3 | HR | Dec 1, 2021 |
| I- 9.1.5 | Exemplary Projects | Sept 2022 | Revised | NONE | DTL | Mar 1, 2022 |
| I-NEW | * English Learner Services – NEW | POSTPONED | New | NEW | DTL | N/A |
| M-9 | Transportation Demand | POSTPONED | Revised | M-9 PIP-1 | F&O | TBA |
| I-11.1 | Family and Community Engagement | POSTPONED | Revised | I-11.1 PIP-1 | DEI | CLOSED |
| J-15.32 | Records Management | POSTPONED | Revised | NONE | IS | CLOSED |
* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.
** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.
Public Comment on Drafts
Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:
| Number | Policy Title and link to Draft Policy | Anticipated SB Action | Comment Period Opens | Comment Period Closes | To access policy questionnaire(s), click on links below |
| I-10.31 | Counseling Crisis Management | June 2021 | 4/15/2021 | 5/15/2021 | Provide Feedback |
| J-13 | Physical Interventions for Students in Crisis | July 2021 | 4/15/2021 | 5/15/2021 | Provide Feedback |
| I-7.4.1.31 | Extracurricular and Co-Curricular Activities | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| I-7.4.1.33 | Addition or Removal of Sports Teams | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| J-5.4 | Leaving School Grounds | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| J-6.3.6 | Prohibited Substances | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| J-6.7 | Student Searches and Confiscation of Student Property | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| J-7.4 | Student Code of Conduct | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| K-7.3 | No Smoking | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
| M-1 | Serious Incident Reports | Aug 2021 | 5/17/2021 | 6/15/2021 | Provide Feedback |
After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.
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Board Consideration on Drafts
The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Links in the Information and Action dates are for the draft policies, the link in the Policy Title column is to the current policy. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence.
| Policy Number | Policy Title & link to Current Policy | SB Meeting for Information (draft policies) | SB Meeting for Action (draft policies) | Deletion/New/ Revised/ Amended | Accompanying PIPs | Departments Involved |
| I-1.35 | * Resources | 5/6/2021 | 5/20/2021 | Revised | None | DTL |
| I-7.2.5.31 | * Support, Resources, and Extended Time | 5/6/2021 | 5/20/2021 | Revised | I-7.2.5.31 PIP-1 | DTL |
| I-9.1 | * Selection of Textbooks and Other Instructional Materials | 5/6/2021 | 5/20/2021 | Revised | I-9.1 PIPs -1 through 3 | DTL |
Recently Adopted Polices
The Board has recently adopted the following policies.
*The information and dates above are current as of 5/11/2021 and are subject to change.
