APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.
| Revision Schedule | Public Comment Opportunities on Draft Policies | Draft Policies Being Considered by the Board for Adoption |
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Scheduling and Revision Drafting
The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback can be shared through the APS Engage online feedback form. Please be sure to include the policy you are referencing in your correspondence. This list will be revised quarterly.
Due to COVID-19, several policies scheduled for revision have been paused partway through the revision process, they are flagged with an asterisk. These policies will resume at the step in the process where they were paused, completed steps (such as feedback on existing policies, feedback on drafts, etc.) will not be repeated.
| Policy Number | Policy Title | Planned Board Action | New/ Revised/ Amended** | Accompanying PIPs | Departments | Feedback on Existing Policy Due |
| J-13 | Physical Interventions for Students in Crisis | Sept 2021 | New | New | DTL | N/A |
| L-3 | Charter Schools | Nov 2021 | Revised | L-3 PIP-1 | SB | CLOSED |
| B-3.6.30 | School Board Advisory Committees | Dec 2021 | Revised | NONE | SB | Jun 1, 2021 |
| B-3.6.34 | School Health Advisory Board | Dec 2021 | Revised | NONE | SB/DTL | CLOSED |
| B-3.6.35 | Student Advisory Board | Dec 2021 | Revised | B-3.6.36 PIP-1 | SB/DTL | CLOSED |
| B-3.6.36 | School Plan Advisory Committees | Dec 2021 | Revised | NONE | SB | CLOSED |
| C-30 | Superintendent and Principal Advisory Committees | Dec 2021 | New | G-2.4 PIP-1; I-7.2.3.31 PIP-1 | Supt | N/A |
| I-7.2.5.30 | * Prevention, Intervention, and Remediation | Dec 2021 | Revised | NONE | DTL | CLOSED |
| I- 7.2.5.32 | Summer Learning Opportunities | Dec 2021 | Revised | NONE | DTL | Jul 2, 2021 |
| I- 7.4.1.30 | Extended Learning Opportunities | Dec 2021 | Revised | NONE | DTL | Jul 2, 2021 |
| J- 8.3.8.31 | Food Services – Vending Machines | Dec 2021 | Revised | J- 8.3.8.31 PIP-1 | FMS | Jul 2, 2021 |
| K- 2.5 | Internet Privacy | Dec 2021 | Revised | K-2.5 PIP-1 | SCR | Jul 2, 2021 |
| A-6.30 | Strategic Plan | Jan 2022 | Revised | A-6.30 PIP-1 | P&E | CLOSED |
| I-1.34 | * Early Childhood Programs | Jan 2022 | Revised | I-1.34 PIP-1 | DTL | CLOSED |
| I-7.2.9.30 | * Program Differentiation | Jan 2022 | Revised | I- 7.2.9.30 PIP-1 | DTL | CLOSED |
| I-8.1 | Grouping | Jan 2022 | Revised | NONE | DTL | Jul 2, 2021 |
| I-11.5.2.31 | * Student Acceleration Opportunities | Jan 2022 | Revised | NONE | DTL | CLOSED |
| I-new | * English Learner Services – NEW | Jan 2022 | New | NEW | DTL | N/A |
| J- 5.4 | Leaving School Grounds | Jan 2022 | Revised | J- 5.4 PIP-1 | AS | CLOSED |
| J- 6.3.6 | Prohibited Substance Use | Jan 2022 | Revised | J- 6.3.6 PIP-1 | AS | CLOSED |
| J- 6.3.8 | No Tobacco Policy | Jan 2022 | Revised | J- 6.3.8. PIP-1 | AS | CLOSED |
| J- 6.7 | Search and Seizure | Jan 2022 | Revised | J-6.7 PIP-1 | AS | CLOSED |
| J-7.4 | Discipline | Jan 2022 | Revised | J-7.4 PIP-1 | AS, DTL | CLOSED |
| K- 7.3 | No Smoking Policy | Jan 2022 | Revised | K- 7.3 PIP-1 | AS | CLOSED |
| M- 1 | Reporting Serious Incidents | Jan 2022 | Revised | M- 1 PIP-1 | AS | CLOSED |
| F-new | MOUs | Feb 2022 | New | TBA | SB | N/A |
| G-1.4 | Acceptable Use of Social Media | Feb 2022 | Revised | G-1.4 PIP-1 | HR | CLOSED |
| I-7.2.2 | * Gifted Services | Feb 2022 | Revised | NONE | DTL | CLOSED |
| I-7.2.9.31 | * Advanced Classes | Feb 2022 | Revised | NONE | DTL | CLOSED |
| K-14.1.10.30 | Cooperation with Juvenile Court | Feb 2022 | Revised | K-14.1.10.30 PIP-1 | AS | Aug 1, 2021 |
| K-14.1.10.31 | School and Police Relations | Feb 2022 | Revised | K-14.1.10.31 PIP-1 | AS | Aug 1, 2021 |
| B-3.7.30 | Legal Representation | Mar 2022 | Revised | NONE | SB | Sept 1, 2021 |
| E-4.3.30 | Use of School Equipment | Mar 2022 | Revised | E-4.3.20 PIP-1 | F&O | CLOSED |
| E-4.3.31 | Telecommunication Facilities on School Property | Mar 2022 | Revised | NONE | F&O | CLOSED |
| G-2.32 | Prevention of Sexual Misconduct and Abuse | Mar 2022 | Revised | NONE | HR | CLOSED |
| I-1.32 | * Standards and Requirements | Mar 2022 | Revised | I-1.32 PIP-1 | DTL | CLOSED |
| I- 6 | Curriculum | Mar 2022 | Revised | NONE | DTL | Sept 1, 2021 |
| I-7.2.1 | * Special Education Programs and Services | Mar 2022 | Revised | I-7.2.1 PIP-1 | DTL | CLOSED |
| I-9.2.5.1 | Electronic Technologies Acceptable Use | Mar 2022 | Revised | I- 9.2.5.1 PIP-1 | DTL | Jul 2, 2021 |
| K- 3 | Program Changes | Mar 2022 | Revised | NONE | SB/DTL | Sept 1, 2021 |
| D- 1.33 | Community Activities Fund | Apr 2022 | Revised | D-1.33 PIP-1 | FMS | May 3, 2021 |
| D-15 | External Funding – Commercial Activities | Apr 2022 | Revised | D-15 PIP-1 through 17 | FMS | May 3, 2021 |
| E-5.1 | Transportation | Apr 2022 | Revised | E-5.1 PIP-1 through 2 | F&O | CLOSED |
| I-12 | Evaluation | Apr 2022 | Revised | I-12 PIP-1 | DTL | Oct 1, 2021 |
| J-5.1.30 | * Attendance | Apr 2022 | Revised | J- 5.1.30 PIP-1 | SS | CLOSED |
| J-5.1.31 | * Full-Day School Attendance | Apr 2022 | Revised | J- 5.1.31 PIP-1 | SS | CLOSED |
| K-2.3 | Interviewing Students | Apr 2022 | Revised | NONE | SS | Oct 1, 2021 |
| I-7.2.3.34 | * Communication – Student Progress, Program, and Grading | May 2022 | Revised | I-7.2.3.31 PIPs 1 and 2 | DTL | CLOSED |
| I- 7.2.7 | Homebound Instruction | May 2022 | Revised | I-7.1.7 PIP-1 | DTL | Nov 1, 2021 |
| I- 7.4.1.32 | School Organizations and Special Activities | May 2022 | Revised | I- 7.4.1.32 PIP-1 | DTL | Nov 1, 2021 |
| I-11.2 | * Homework | May 2022 | Revised | I-11.2 PIP-1 | DTL | CLOSED |
| M-3 | Financial Management – Financing Construction and Site Acquisition | May 2022 | Revised | M-3 PIP-1 | FMS | Jun 1, 2021 |
| M-4 | Financial Management – Capital Improvement Plan Financial Management | May 2022 | Revised | M-4 PIP-1 | FMS | Jun 1, 2021 |
| G-1.30 | Goals | June 2022 | Revised | NONE | HR | Jul 2, 2021 |
| G-2.9 | Financial Management – Gifts to Employees | June 2022 | Revised | NONE | HR | Jul 2, 2021 |
| M- 6 | Financial Management – Jointly Funded Projects/ Programs | June 2022 | Revised | M- 6 PIP-1 | FMS | Jul 2, 2021 |
| M-9 | Transportation Demand | June 2022 | Revised | M-9 PIP-1 | F&O | Dec 1, 2021 |
| D- 1.31 | Financial Management – Budget Savings | July 2022 | Revised | NONE | FMS | Jul 2, 2021 |
| D- 2.35 | Financial Management – Budget Direction | July 2022 | Revised | D- 2.35 PIP-1 | FMS | Jul 2, 2021 |
| D- 2.36 | Financial Management – Budget Development | July 2022 | Revised | D- 2.36 PIP-1 | FMS | Jul 2, 2021 |
| D- 2.31 | Financial Management – Revenue Sharing | Aug 2022 | Revised | D- 2.31 PIP-1 | FMS | Aug 1, 2021 |
| D- 2.33 | Financial Management – Additional County Revenue | Aug 2022 | Revised | NONE | FMS | Aug 1, 2021 |
| D- 1.32 | Financial Management – Debt Management | Sept 2022 | Revised | D- 1.32 PIP-1 | FMS | Mar 1, 2022 |
| D- 2.30 | Financial Management – General | Sept 2022 | Revised | D- 2.30 PIP-1 and 2 | FMS | Mar 1, 2022 |
| D- 2.34 | Financial Management – Reserve Funds | Sept 2022 | Revised | D- 2.34 PIP-1 | FMS | Mar 1, 2022 |
| G-3. 2.2.31 | Professional Standards for Support Service Employees | Sept 2022 | Revised | G-3.2.2.31 PIP-1 | HR | Mar 1, 2022 |
| G-3.9 | Staffing Requirements | Sept 2022 | Revised | G-3.9 PIP-1 & 2 | HR | CLOSED |
| G-3.14.30 | T-Scale Evaluation | Sept 2022 | Revised | G-3.3.14.30 PIP-1 | HR | Mar 1, 2022 |
| G-3.14.31 | Administrator & Non-Instructional Professional Staff Evaluation – P-Scale | Sept 2022 | Revised | G-3.14.31 PIP-1 | HR | Mar 1, 2022 |
| G-4.14.30 | Support Service Employee Evaluation | Sept 2022 | Revised | G-4.14.30 PIP-1 & 2 | HR | Mar 1, 2022 |
| G-4.14.31 | E-Scale Evaluation | Sept 2022 | Revised | G-4.12.31 PIP-1 | HR | Mar 1, 2022 |
| J-14 | Student Fees, Fines and Charges | Sept 2022 | Revised | NONE | FMS | Mar 1, 2022 |
| M- 5 | Financial Management – Services Provided to County Offices | Sept 2022 | Revised | M-5 PIP-1 | FMS | Mar 1, 2022 |
| I- 9.1.5 | Exemplary Projects | Oct 2022 | Revised | NONE | DTL | Mar 1, 2022 |
| K- 7 | Financial Management – Use of School Facilities | Oct 2022 | Revised | K- 7 PIP-1 and 2 | FMS | Apr 1, 2022 |
| M- 7 | Extended Day | Oct 2022 | Revised | M- 7 PIP-1 through 7 | FMS | Apr 1, 2022 |
| G-1.31 | Human Resources Policies and Policy Implementation Procedures | Nov 2022 | Revised | NONE | HR | May 1, 2022 |
| G-2.4 | Human Relations – Employee-Employer Communications | Nov 2022 | Revised | G-2.4 PIP-1 – PIP-4 | HR | May 1, 2022 |
| G-3.2.2.30 | Overtime Compensation | Dec 2022 | Revised | G-3.2.2.30 PIP-1 | HR | Jun 1, 2022 |
| G-3.2.3.30 | Employee Health and Dental Insurance | Dec 2022 | Revised | G-3.2.3.30 PIP-1 – PIP-3 | HR | Jun 1, 2022 |
| C-1 | Goals | POSTPONED | Revised | NONE | SB | May 3, 2021 |
| I-10.31 | Counseling Crisis Management | POSTPONED | Revised | I-10.31 PIP-1 | DTL | CLOSED |
| I-11.1 | Family and Community Engagement | POSTPONED | Revised | I-11.1 PIP-1 | SCR | CLOSED |
| J-6.8.1 | * Student Safety – Bullying/Harassment Prevention | POSTPONED | Revised | J-6.8.1 PIP-1 | SS | CLOSED |
| J-15.32 | Records Management | POSTPONED | Revised | NONE | IS | CLOSED |
* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.
** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.
The following policies have been paused in revision while APS enters into a new MOU with the Arlington County Police Department. The Superintendent has directed staff to follow the new, draft policies during this period. The draft policies can be found on BoardDocs. The Board will act on these when the MOU is in place. Action on these policies is currently scheduled for Janaurary 2022.
| J- 5.4 | Leaving School Grounds |
| J- 6.3.6 | Prohibited Substance Use |
| J- 6.3.8 | No Tobacco Policy |
| J- 6.7 | Search and Seizure |
| J-7.4 | Student Code of Conduct |
| K- 7.3 | No Smoking Policy |
| M- 1 | Reporting Serious Incidents |
Public Comment on Drafts
Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:
| Number | Policy Title and link to Draft Policy | Anticipated SB Action | Comment Period Opens | Comment Period Closes | To access policy questionnaire(s), click on links below |
| I-11.5.2.31 | Student Acceleration Opportunities | Jan 2022 | 10/20/2021 | 11/19/2021 | Provide Feedback |
| I-7.2.9.31 | Advanced Classes | Feb 2022 | 10/20/2021 | 11/19/2021 | Provide Feedback |
| I-1.34 | Early Childhood Programs | Jan 2022 | 10/20/2021 | 11/19/2021 | Provide Feedback |
| I-7.2.9.30 | Program Differentiation | Jan 2022 | 10/20/2021 | 11/19/2021 | Provide Feedback |
| I-7.2.6 | English Learner Services | Jan 2022 | 10/20/2021 | 11/19/2021 | Provide Feedback |
| I-8.1 | Instructional Grouping and Class Assignment | Jan 2022 | 10/20/2021 | 11/19/2021 | Provide Feedback |
| I-7.4.1.30 | Extended Learning Opportunities | Dec 2021 | 9/15/2021 | 10/15/2021 | Feedback Closed |
| I-7.2.5.32 | Summer Learning Opportunities | Dec 2021 | 9/15/2021 | 10/15/2021 | Feedback Closed |
| L-3 | Charter Schools | Nov 2021 | 9/15/2021 | 10/15/2021 | Feedback Closed |
| I-7.2.5.30 | Prevention, Intervention, and Remediation | Dec 2021 | 8/1/2021 | 8/31/2021 | Feedback Closed |
| I-10.31 | Counseling Crisis Management | June 2021 | 4/15/2021 | 5/15/2021 | Feedback Closed |
After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.
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Board Consideration on Drafts
The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Links in the Information and Action dates are for the draft policies, the link in the Policy Title column is to the current policy. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence.
| Policy Number | Policy Title & link to Current Policy | SB Meeting for Information (draft policies) | SB Meeting for Action (draft policies) | Deletion/New/ Revised/ Amended | Accompanying PIPs | Departments Involved |
| J-13 | Physical Interventions for Students in Crisis | 9/9/2021 | 9/30/2021 | New | J-13 PIP-1 | Academics |
| J- 5.4 | Leaving School Grounds* | Postponed | Postponed | Revised | J- 5.4 PIP-1 | School Support |
| J- 6.3.6 | Prohibited Substance Use* | Postponed | Postponed | Revised | J- 6.3.6 PIP-1 | School Support |
| J- 6.3.8 | No Tobacco Policy* [proposal is to retire this policy] | Postponed | Postponed | Retired | J- 6.3.8. PIP-1 | School Support |
| J- 6.7 | Student Searches* | Postponed | Postponed | Revised | J-6.7 PIP-1 | School Support |
| J-7.4 | Student Code of Conduct* | Postponed | Postponed | Revised | J-7.4 PIP-1 | School Support |
| K- 7.3 | No Smoking Policy* | Postponed | Postponed | Revised | K- 7.3 PIP-1 | School Support |
| M- 1 | Reporting Serious Incidents* | Postponed | Postponed | Revised | M- 1 PIP-1 | School Support |
* These policies have been postponed pending the revision of the Police MOU. The Superintendent has directed staff to follow the draft policies. The link is to the draft policy currently being followed.
Recently Adopted Polices
The Board has recently adopted the following policies.
*The information and dates above are current as of 5/11/2021 and are subject to change.
