Policies for Revision/Amendment

APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.

Revision Schedule Public Comment Opportunities on Draft Policies Draft Policies Being Considered by the Board for Adoption

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Scheduling and Revision Drafting

The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback can be shared through the APS Engage online feedback form. Please be sure to include the policy you are referencing in your correspondence. This list will be revised quarterly.

Due to COVID-19, several policies scheduled for revision have been paused partway through the revision process, they are flagged with an asterisk. These policies will resume at the step in the process where they were paused, completed steps (such as feedback on existing policies, feedback on drafts, etc.) will not be repeated.

 

Policy Number Policy Title Planned Board Action New/ Revised/ Amended** Accompanying PIPs Departments Feedback on Existing Policy Due
J-13 Physical Interventions for Students in Crisis Sept 2021 New New DTL N/A
L-3 Charter Schools Nov 2021 Revised L-3 PIP-1 SB CLOSED
B-3.6.30 School Board Advisory Committees Dec 2021 Revised NONE SB Jun 1, 2021
B-3.6.34 School Health Advisory Board Dec 2021 Revised NONE SB/DTL CLOSED
B-3.6.35 Student Advisory Board Dec 2021 Revised B-3.6.36 PIP-1 SB/DTL CLOSED
B-3.6.36 School Plan Advisory Committees Dec 2021 Revised NONE SB CLOSED
C-30 Superintendent and Principal Advisory Committees Dec 2021 New G-2.4 PIP-1; I-7.2.3.31 PIP-1 Supt N/A
I-7.2.5.30 * Prevention, Intervention, and Remediation Dec 2021 Revised NONE DTL CLOSED
I- 7.2.5.32 Summer Learning Opportunities Dec 2021 Revised NONE DTL Jul 2, 2021
I- 7.4.1.30 Extended Learning Opportunities Dec 2021 Revised NONE DTL Jul 2, 2021
J- 8.3.8.31 Food Services – Vending Machines Dec 2021 Revised J- 8.3.8.31 PIP-1 FMS Jul 2, 2021
K- 2.5 Internet Privacy Dec 2021 Revised K-2.5 PIP-1 SCR Jul 2, 2021
A-6.30 Strategic Plan Jan 2022 Revised A-6.30 PIP-1 P&E CLOSED
I-1.34 * Early Childhood Programs Jan 2022 Revised I-1.34 PIP-1 DTL CLOSED
I-7.2.9.30 * Program Differentiation Jan 2022 Revised I- 7.2.9.30 PIP-1 DTL CLOSED
I-8.1 Grouping Jan 2022 Revised NONE DTL Jul 2, 2021
I-11.5.2.31 * Student Acceleration Opportunities Jan 2022 Revised NONE DTL CLOSED
I-new * English Learner Services – NEW Jan 2022 New NEW DTL N/A
J- 5.4 Leaving School Grounds Jan 2022 Revised J- 5.4 PIP-1 AS CLOSED
J- 6.3.6 Prohibited Substance Use Jan 2022 Revised J- 6.3.6 PIP-1 AS CLOSED
J- 6.3.8 No Tobacco Policy Jan 2022 Revised J- 6.3.8. PIP-1 AS CLOSED
J- 6.7 Search and Seizure Jan 2022 Revised J-6.7 PIP-1 AS CLOSED
J-7.4 Discipline Jan 2022 Revised J-7.4 PIP-1 AS, DTL CLOSED
K- 7.3 No Smoking Policy Jan 2022 Revised K- 7.3 PIP-1 AS CLOSED
M- 1 Reporting Serious Incidents Jan 2022 Revised M- 1 PIP-1 AS CLOSED
F-new MOUs Feb 2022 New TBA SB N/A
G-1.4 Acceptable Use of Social Media Feb 2022 Revised G-1.4 PIP-1 HR CLOSED
I-7.2.2 * Gifted Services Feb 2022 Revised  NONE DTL CLOSED
I-7.2.9.31 * Advanced Classes Feb 2022 Revised  NONE DTL CLOSED
K-14.1.10.30 Cooperation with Juvenile Court Feb 2022 Revised K-14.1.10.30 PIP-1 AS Aug 1, 2021
K-14.1.10.31 School and Police Relations Feb 2022 Revised K-14.1.10.31 PIP-1 AS Aug 1, 2021
B-3.7.30 Legal Representation Mar 2022 Revised NONE SB Sept 1, 2021
E-4.3.30 Use of School Equipment Mar 2022 Revised E-4.3.20 PIP-1 F&O CLOSED
E-4.3.31 Telecommunication Facilities on School Property Mar 2022 Revised NONE F&O CLOSED
G-2.32 Prevention of Sexual Misconduct and Abuse Mar 2022 Revised NONE HR CLOSED
I-1.32 * Standards and Requirements Mar 2022 Revised I-1.32 PIP-1 DTL CLOSED
I- 6 Curriculum Mar 2022 Revised NONE DTL Sept 1, 2021
I-7.2.1 * Special Education Programs and Services Mar 2022 Revised I-7.2.1 PIP-1 DTL CLOSED
I-9.2.5.1 Electronic Technologies Acceptable Use Mar 2022 Revised I- 9.2.5.1 PIP-1 DTL Jul 2, 2021
K- 3 Program Changes Mar 2022 Revised NONE SB/DTL Sept 1, 2021
D- 1.33 Community Activities Fund Apr 2022 Revised D-1.33 PIP-1 FMS May 3, 2021
D-15 External Funding – Commercial Activities Apr 2022 Revised D-15 PIP-1 through 17 FMS May 3, 2021
E-5.1 Transportation Apr 2022 Revised E-5.1 PIP-1 through 2 F&O CLOSED
I-12 Evaluation Apr 2022 Revised I-12 PIP-1 DTL Oct 1, 2021
J-5.1.30 * Attendance Apr 2022 Revised J- 5.1.30 PIP-1 SS CLOSED
J-5.1.31 * Full-Day School Attendance Apr 2022 Revised J- 5.1.31 PIP-1 SS CLOSED
K-2.3 Interviewing Students Apr 2022 Revised NONE SS Oct 1, 2021
I-7.2.3.34 * Communication – Student Progress, Program, and Grading May 2022 Revised I-7.2.3.31 PIPs 1  and 2 DTL CLOSED
I- 7.2.7 Homebound Instruction May 2022 Revised I-7.1.7 PIP-1 DTL Nov 1, 2021
I- 7.4.1.32 School Organizations and Special Activities May 2022 Revised I- 7.4.1.32 PIP-1 DTL Nov 1, 2021
I-11.2 * Homework May 2022 Revised I-11.2 PIP-1 DTL CLOSED
M-3 Financial Management – Financing Construction and Site Acquisition May 2022 Revised M-3 PIP-1 FMS Jun 1, 2021
M-4 Financial Management – Capital Improvement Plan Financial Management May 2022 Revised M-4 PIP-1 FMS Jun 1, 2021
G-1.30 Goals June 2022 Revised NONE HR Jul 2, 2021
G-2.9 Financial Management – Gifts to Employees June 2022 Revised NONE HR Jul 2, 2021
M- 6 Financial Management – Jointly Funded Projects/ Programs June 2022 Revised M- 6 PIP-1 FMS Jul 2, 2021
M-9 Transportation Demand June 2022 Revised M-9 PIP-1 F&O Dec 1, 2021
D- 1.31 Financial Management – Budget Savings July 2022 Revised NONE FMS Jul 2, 2021
D- 2.35 Financial Management – Budget Direction July 2022 Revised D- 2.35 PIP-1 FMS Jul 2, 2021
D- 2.36 Financial Management –  Budget Development July 2022 Revised D- 2.36 PIP-1 FMS Jul 2, 2021
D- 2.31 Financial Management – Revenue Sharing Aug 2022 Revised D- 2.31 PIP-1 FMS Aug 1, 2021
D- 2.33 Financial Management – Additional County Revenue Aug 2022 Revised NONE FMS Aug 1, 2021
D- 1.32 Financial Management – Debt Management Sept 2022 Revised D- 1.32 PIP-1 FMS Mar 1, 2022
D- 2.30 Financial Management – General Sept 2022 Revised D- 2.30 PIP-1 and 2 FMS Mar 1, 2022
D- 2.34 Financial Management – Reserve Funds Sept 2022 Revised D- 2.34 PIP-1 FMS Mar 1, 2022
G-3. 2.2.31 Professional Standards for Support Service Employees Sept 2022 Revised G-3.2.2.31 PIP-1 HR Mar 1, 2022
G-3.9 Staffing Requirements Sept 2022 Revised G-3.9 PIP-1 & 2 HR CLOSED
G-3.14.30 T-Scale Evaluation Sept 2022 Revised G-3.3.14.30 PIP-1 HR Mar 1, 2022
G-3.14.31 Administrator & Non-Instructional Professional Staff Evaluation – P-Scale Sept 2022 Revised G-3.14.31 PIP-1 HR Mar 1, 2022
G-4.14.30 Support Service Employee Evaluation Sept 2022 Revised G-4.14.30 PIP-1 & 2 HR Mar 1, 2022
G-4.14.31 E-Scale Evaluation Sept 2022 Revised G-4.12.31 PIP-1 HR Mar 1, 2022
J-14 Student Fees, Fines and Charges Sept 2022 Revised NONE FMS Mar 1, 2022
M- 5 Financial Management – Services Provided to County Offices Sept 2022 Revised M-5 PIP-1 FMS Mar 1, 2022
I- 9.1.5 Exemplary Projects Oct 2022 Revised NONE DTL Mar 1, 2022
K- 7 Financial Management – Use of School Facilities Oct 2022 Revised K- 7 PIP-1 and 2 FMS Apr 1, 2022
M- 7 Extended Day Oct 2022 Revised M- 7 PIP-1 through 7 FMS Apr 1, 2022
G-1.31 Human Resources Policies and Policy Implementation Procedures Nov 2022 Revised NONE HR May 1, 2022
G-2.4 Human Relations – Employee-Employer Communications Nov 2022 Revised G-2.4 PIP-1 – PIP-4 HR May 1, 2022
G-3.2.2.30 Overtime Compensation Dec 2022 Revised G-3.2.2.30 PIP-1 HR Jun 1, 2022
G-3.2.3.30 Employee Health and Dental Insurance Dec 2022 Revised G-3.2.3.30 PIP-1 – PIP-3 HR Jun 1, 2022
C-1 Goals POSTPONED Revised NONE SB May 3, 2021
I-10.31 Counseling Crisis Management POSTPONED Revised I-10.31 PIP-1 DTL CLOSED
I-11.1 Family and Community Engagement POSTPONED Revised I-11.1 PIP-1 SCR CLOSED
J-6.8.1 * Student Safety – Bullying/Harassment Prevention POSTPONED Revised J-6.8.1 PIP-1 SS CLOSED
J-15.32 Records Management POSTPONED Revised NONE IS CLOSED

* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.

** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.

The following policies have been paused in revision while APS enters into a new MOU with the Arlington County Police Department. The Superintendent has directed staff to follow the new, draft policies during this period. The draft policies can be found on BoardDocs. The Board will act on these when the MOU is in place. Action on these policies is currently scheduled for Janaurary 2022.

J- 5.4 Leaving School Grounds
J- 6.3.6 Prohibited Substance Use
J- 6.3.8 No Tobacco Policy
J- 6.7 Search and Seizure
J-7.4 Student Code of Conduct
K- 7.3 No Smoking Policy
M- 1 Reporting Serious Incidents

Public Comment on Drafts

Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:

Number Policy Title and link to Draft Policy  Anticipated SB Action Comment Period Opens Comment Period Closes To access policy questionnaire(s), click on links below
I-11.5.2.31 Student Acceleration Opportunities Jan 2022 10/20/2021 11/19/2021 Provide Feedback
I-7.2.9.31 Advanced Classes Feb 2022 10/20/2021 11/19/2021 Provide Feedback
I-1.34 Early Childhood Programs Jan 2022 10/20/2021 11/19/2021 Provide Feedback
I-7.2.9.30 Program Differentiation Jan 2022 10/20/2021 11/19/2021 Provide Feedback
I-7.2.6 English Learner Services Jan 2022 10/20/2021 11/19/2021 Provide Feedback
I-8.1 Instructional Grouping and Class Assignment Jan 2022 10/20/2021 11/19/2021 Provide Feedback
I-7.4.1.30 Extended Learning Opportunities Dec 2021 9/15/2021 10/15/2021 Feedback Closed
I-7.2.5.32 Summer Learning Opportunities Dec 2021 9/15/2021 10/15/2021 Feedback Closed
L-3 Charter Schools Nov 2021 9/15/2021 10/15/2021 Feedback Closed
I-7.2.5.30 Prevention, Intervention, and Remediation Dec 2021 8/1/2021 8/31/2021 Feedback Closed
I-10.31 Counseling Crisis Management June 2021 4/15/2021 5/15/2021 Feedback Closed

After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.

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Board Consideration on Drafts

The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Links in the Information and Action dates are for the draft policies, the link in the Policy Title column is to the current policy. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence.

Policy Number Policy Title & link to Current Policy SB Meeting for Information (draft policies) SB Meeting for Action (draft policies) Deletion/New/ Revised/ Amended Accompanying PIPs Departments Involved
J-13 Physical Interventions for Students in Crisis 9/9/2021 9/30/2021 New J-13 PIP-1 Academics
J- 5.4 Leaving School Grounds* Postponed Postponed Revised J- 5.4 PIP-1 School Support
J- 6.3.6 Prohibited Substance Use* Postponed Postponed Revised J- 6.3.6 PIP-1 School Support
J- 6.3.8 No Tobacco Policy* [proposal is to retire this policy] Postponed Postponed Retired J- 6.3.8. PIP-1 School Support
J- 6.7 Student Searches* Postponed Postponed Revised J-6.7 PIP-1 School Support
J-7.4 Student Code of Conduct* Postponed Postponed Revised J-7.4 PIP-1 School Support
K- 7.3 No Smoking Policy* Postponed Postponed Revised K- 7.3 PIP-1 School Support
M- 1 Reporting Serious Incidents* Postponed Postponed Revised M- 1 PIP-1 School Support

* These policies have been postponed pending the revision of the Police MOU. The Superintendent has directed staff to follow the draft policies. The link is to the draft policy currently being followed.

Recently Adopted Polices

The Board has recently adopted the following policies.

Policy Number Policy Title & link to Newly Adopted Policy SB Adoption Date
I-7.4.1.31 Extracurricular and Co-Curricular Activities 8/12/2021
I-7.4.1.33 Addition or Removal of Sports Teams 8/12/2021
I-1.35 Resources 5/20/2021
I-7.2.5.31 Support, Resources, and Extended Time [Policy was retired] 5/20/2021
I-9.1 Selection of Textbooks and Other Instructional Materials 5/20/2021
PIP K-11.1 PIP-1 Use of Service Animals (PIP change only) N/A
I-1.30 Goals (Removed) 4/22/2021
I-1.31 Goals (Removed) 4/22/2021
I-1.33 Teaching and Learning Goals 4/22/2021
G-1.2 Staff Electronic Technologies Acceptable Use 4/22/2021
M-15 Aquatics Facilities and Programs 4/8/2021
F-7 Real Property 3/11/2021
M-8 M-8 2/4/2021
I-11.6.1 Locally Awarded Verified Credit 1/21/2021
L-9 Accreditation of Schools 1/21/2021
I-7.2.5.30 Prevention, Intervention, and Remediation 1/7/2021
F-1 Financial Management – Capital Improvement Plan 12/3/2020
F-5.7 Capital and Maintenance Program 12/3/2020
I-7.2.3.30 Communications 11/5/2020
J-8.3.1 School Health Services 11/5/2020
K-14.30 Volunteers and Partners 11/5/2020
E-5.1.2 School Start Times 9/10/2020
A-30 Equity 8/20/2020
K-2.3.30 Media Relations 7/16/2020
K-6 Distribution of Non-School Materials 7/16/2020
M-10 Planetarium 7/16/2020
J-5.3.30 Admissions 6/25/2020
J-5.3.31 Options and Transfers 6/25/2020
J-5.3.32 Administrative Placements 6/25/2020
M-12.4 Information Security 6/25/2020

*The information and dates above are current as of  5/11/2021 and are subject to change.