Policies for Revision/Amendment

APS welcomes community input on our policies as they go through the revision process. The APS Policy Process allows for feedback at three points: Scheduling and Revision Drafting, Public Comment on drafts, Board Consideration on drafts. The three sections below show the policies going through each of these stages and provide information on how you can provide feedback at each step. Use the navigation links below to jump to the sections.

Revision Schedule Public Comment Opportunities on Draft Policies Draft Policies Being Considered by the Board for Adoption

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Scheduling and Revision Drafting

The following policies are being considered for revision/amendment by the School Board. Hyperlinks to existing policies are provided below for your convenience. Community members are encouraged to review our policy schedule and provide suggested changes or additions to existing policies as we go through the drafting process**. Work on revisions typically begins 6 months prior to anticipated School Board Action, due dates for feedback on existing are established to ensure staff has this feedback prior to beginning the revision. Feedback can be shared through the APS Engage online feedback form. Please be sure to include the policy you are referencing in your correspondence. This list will be revised quarterly.

Due to COVID-19, several policies scheduled for revision have been paused partway through the revision process, they are flagged with an asterisk. These policies will resume at the step in the process where they were paused, completed steps (such as feedback on existing policies, feedback on drafts, etc.) will not be repeated.

 

Policy Number Policy Title Planned Board Action New/ Revised/ Amended** Accompanying PIPs Departments Feedback on Existing Policy Due
I-1.35 * Resources May 2021 Revised None DTL CLOSED
I-7.2.5.31 * Support, Resources, and Extended Time May 2021 Revised I-7.2.5.31 PIP-1 DTL CLOSED
I-9.1 * Selection of Textbooks and Other Instructional Materials May 2021 Revised I-9.1 PIPs -1 through 3 DTL CLOSED
G-1.4 Acceptable Use of Social Media Jun 2021 Revised G-1.4 PIP-1 HR CLOSED
I-10.31 Counseling Crisis Management June 2021 Revised I-10.31 PIP-1 DTL CLOSED
J-13 Physical Interventions for Students in Crisis July 2021 New New DTL N/A
E-4.3.31 Telecommunication Facilities on School Property Aug 2021 Revised NONE F&O CLOSED
E-4.3.30 Use of School Equipment Aug 2021 Revised E-4.3.20 PIP-1 F&O CLOSED
I-7.4.1.31 * Extracurricular and Co-Curricular Activities Aug 2021 Revised I-7.4.1.31 PIP-1 DTL CLOSED
I-7.4.1.33 * Addition of New Sports Teams Aug 2021 Revised NONE DTL CLOSED
J- 5.4 Leaving School Grounds Aug 2021 Revised J- 5.4 PIP-1 AS CLOSED
J- 6.3.6 Prohibited Substance Use Aug 2021 Revised J- 6.3.6 PIP-1 AS CLOSED
J- 6.3.8 No Tobacco Policy Aug 2021 Revised J- 6.3.8. PIP-1 AS CLOSED
J- 6.7 Search and Seizure Aug 2021 Revised J-6.7 PIP-1 AS CLOSED
J-6.8.1 * Student Safety – Bullying/Harassment Prevention Aug 2021 Revised J-6.8.1 PIP-1 AS CLOSED
J-7.4 Discipline Aug 2021 Revised J-7.4 PIP-1 AS, DTL CLOSED
K- 7.3 No Smoking Policy Aug 2021 Revised K- 7.3 PIP-1 AS CLOSED
M- 1 Reporting Serious Incidents Aug 2021 Revised M- 1 PIP-1 AS CLOSED
A-6.30 Strategic Plan Sept 2021 Revised A-6.30 PIP-1 P&E CLOSED
G-2.32 Prevention of Sexual Misconduct and Abuse Sept 2021 Revised NONE HR CLOSED
L-3 Charter Schools Sept 2021 Revised L-3 PIP-1 SB CLOSED
D- 1.33 Community Activities Fund Oct 2021 Revised D-1.33 PIP-1 FMS May 3, 2021
D-15 External Funding – Commercial Activities Oct 2021 Revised D-15 PIP-1 through 17 FMS May 3, 2021
C-1 Goals Oct 2021 Revised NONE SB May 3, 2021
B-3.6.30 School Board Advisory Committees Nov 2021 Revised NONE SB Jun 1, 2021
B-3.6.34 School Health Advisory Board Nov 2021 Revised NONE SB/DTL CLOSED
B-3.6.35 Student Advisory Board Nov 2021 Revised B-3.6.36 PIP-1 SB/DTL CLOSED
B-3.6.36 School Plan Advisory Committees Nov 2021 Revised NONE SB CLOSED
C-New Advisory Committees Nov 2021 New NONE Supt N/A
M-3 Financial Management – Financing Construction and Site Acquisition Nov 2021 Revised M-3 PIP-1 FMS Jun 1, 2021
M-4 Financial Management – Capital Improvement Plan Financial Management Nov 2021 Revised M-4 PIP-1 FMS Jun 1, 2021
G-1.30 Goals Dec 2021 Revised NONE HR Jul 2, 2021
G-2.9 Financial Management – Gifts to Employees Dec 2021 Revised NONE HR Jul 2, 2021
I-7.2.5.30 * Prevention, Intervention, and Remediation Dec 2021 Revised NONE DTL CLOSED
I- 7.2.5.32 Summer Learning Opportunities Dec 2021 Revised NONE DTL Jul 2, 2021
I- 7.4.1.30 Extended Learning Opportunities Dec 2021 Revised NONE DTL Jul 2, 2021
I-9.2.5.1 Electronic Technologies Acceptable Use Dec 2021 Revised I- 9.2.5.1 PIP-1 DTL Jul 2, 2021
J- 8.3.8.31 Food Services – Vending Machines Dec 2021 Revised J- 8.3.8.31 PIP-1 FMS Jul 2, 2021
K- 2.5 Internet Privacy Dec 2021 Revised K-2.5 PIP-1 SCR Jul 2, 2021
M- 6 Financial Management – Jointly Funded Projects/ Programs Dec 2021 Revised M- 6 PIP-1 FMS Jul 2, 2021
D- 1.31 Financial Management – Budget Savings Jan 2022 Revised NONE FMS Jul 2, 2021
D- 2.35 Financial Management – Budget Direction Jan 2022 Revised D- 2.35 PIP-1 FMS Jul 2, 2021
D- 2.36 Financial Management –  Budget Development Jan 2022 Revised D- 2.36 PIP-1 FMS Jul 2, 2021
E-5.1 Transportation Jan 2022 Revised E-5.1 PIP-1 through 2 F&O CLOSED
I-1.34 * Early Childhood Programs Jan 2022 Revised I-1.34 PIP-1 DTL CLOSED
I-7.2.9.30 * Program Differentiation Jan 2022 Revised I- 7.2.9.30 PIP-1 DTL CLOSED
I-8.1 Grouping Jan 2022 Revised NONE DTL Jul 2, 2021
I-11.5.2.31 * Student Acceleration Opportunities Jan 2022 Revised NONE DTL CLOSED
D- 2.31 Financial Management – Revenue Sharing Feb 2022 Revised D- 2.31 PIP-1 FMS Aug 1, 2021
D- 2.33 Financial Management – Additional County Revenue Feb 2022 Revised NONE FMS Aug 1, 2021
F-new MOUs Feb 2022 New TBA SB N/A
I-7.2.1 * Special Education Programs and Services Feb 2022 Revised I-7.2.1 PIP-1 DTL CLOSED
I-7.2.2 * Gifted Services Feb 2022 Revised  NONE DTL CLOSED
I-7.2.3.34 * Communication – Student Progress, Program, and Grading Feb 2021 Revised I-7.2.3.31 PIPs 1  and 2 DTL CLOSED
I-7.2.9.31 * Advanced Classes Feb 2021 Revised  NONE DTL CLOSED
I-11.2 * Homework Feb 2021 Revised I-11.2 PIP-1 DTL CLOSED
K-14.1.10.30 Cooperation with Juvenile Court Feb 2022 Revised K-14.1.10.30 PIP-1 AS Aug 1, 2021
K-14.1.10.31 School and Police Relations Feb 2022 Revised K-14.1.10.31 PIP-1 AS Aug 1, 2021
B-3.7.30 Legal Representation Mar 2022 Revised NONE SB Sept 1, 2021
D- 1.32 Financial Management – Debt Management Mar 2022 Revised D- 1.32 PIP-1 FMS Sept 1, 2021
D- 2.30 Financial Management – General Mar 2022 Revised D- 2.30 PIP-1 and 2 FMS Sept 1, 2021
D- 2.34 Financial Management – Reserve Funds Mar 2022 Revised D- 2.34 PIP-1 FMS Sept 1, 2021
G-3. 2.2.31 Professional Standards for Support Service Employees Mar 2022 Revised G-3.2.2.31 PIP-1 HR Sept 1, 2021
G-3.9 Staffing Requirements Mar 2022 Revised G-3.9 PIP-1 & 2 HR CLOSED
G-3.14.30 T-Scale Evaluation Mar 2022 Revised G-3.3.14.30 PIP-1 HR Sept 1, 2021
G-3.14.31 Administrator & Non-Instructional Professional Staff Evaluation – P-Scale Mar 2022 Revised G-3.14.31 PIP-1 HR Sept 1, 2021
G-4.14.30 Support Service Employee Evaluation Mar 2022 Revised G-4.14.30 PIP-1 & 2 HR Sept 1, 2021
G-4.14.31 E-Scale Evaluation Mar 2022 Revised G-4.12.31 PIP-1 HR Sept 1, 2021
I-1.32 * Standards and Requirements Mar 2022 Revised I-1.32 PIP-1 DTL CLOSED
I- 6 Curriculum Mar 2022 Revised NONE DTL Sept 1, 2021
J-14 Student Fees, Fines and Charges Mar 2022 Revised NONE FMS Sept 1, 2021
K- 3 Program Changes Mar 2022 Revised NONE SB/DTL Sept 1, 2021
M- 5 Financial Management – Services Provided to County Offices Mar 2022 Revised M-5 PIP-1 FMS Sept 1, 2021
I-12 Evaluation Apr 2022 Revised I-12 PIP-1 DTL Oct 1, 2021
J-5.1.30 * Attendance Apr 2022 Revised J- 5.1.30 PIP-1 SS CLOSED
J-5.1.31 * Full-Day School Attendance Apr 2022 Revised J- 5.1.31 PIP-1 SS CLOSED
K-2.3 Interviewing Students Apr 2022 Revised NONE SS Oct 1, 2021
K- 7 Financial Management – Use of School Facilities Apr 2022 Revised K- 7 PIP-1 and 2 FMS Oct 1, 2021
M- 7 Extended Day Apr 2022 Revised M- 7 PIP-1 through 7 FMS Oct 1, 2021
G-1.31 Human Resources Policies and Policy Implementation Procedures May 2022 Revised NONE HR Nov 1, 2021
G-2.4 Human Relations – Employee-Employer Communications May 2022 Revised G-2.4 PIP-1 – PIP-4 HR Nov 1, 2021
I- 7.2.7 Homebound Instruction May 2022 Revised I-7.1.7 PIP-1 DTL Nov 1, 2021
I- 7.4.1.32 School Organizations and Special Activities May 2022 Revised I- 7.4.1.32 PIP-1 DTL Nov 1, 2021
G-3.2.2.30 Overtime Compensation Jun 2022 Revised G-3.2.2.30 PIP-1 HR CLOSED
G-3.2.3.30 Employee Health and Dental Insurance Jun 2022 Revised G-3.2.3.30 PIP-1 – PIP-3 HR Dec 1, 2021
I- 9.1.5 Exemplary Projects Sept 2022 Revised NONE DTL Mar 1, 2022
I-NEW * English Learner Services – NEW POSTPONED New NEW DTL N/A
M-9 Transportation Demand POSTPONED Revised M-9 PIP-1 F&O TBA
I-11.1 Family and Community Engagement POSTPONED Revised I-11.1 PIP-1 DEI CLOSED
J-15.32 Records Management POSTPONED Revised NONE IS CLOSED

* Policy was paused partway through the revision work. Work will resume at the step in the process where it left off.

** Amended policies are updated for purposes such as changes in the Code of Virginia, updating references, renumbering/retitling, changing proper nouns in the content of the policy, etc. Amended policies are not available for public comment prior to the information/action steps in the revision process.

Public Comment on Drafts

Once the drafting and internal stakeholder policy process is complete, policy drafts are made available for 30 days to ensure that all interested stakeholders have an opportunity to provide input. Please click on the policy name (s) below to access the drafts. This transparent process allows for an equitable community feedback stage prior to bringing forth the final draft as an information item at a School Board meeting. Please note that suggestions may be submitted during the comment period. Staff consider all suggestions but do not provide individual responses. The following policies are currently open for comments or were recently open for comments:

Number Policy Title and link to Draft Policy  Anticipated SB Action Comment Period Opens Comment Period Closes To access policy questionnaire(s), click on links below
I-10.31 Counseling Crisis Management June 2021 4/15/2021 5/15/2021 Provide Feedback
J-13 Physical Interventions for Students in Crisis July 2021  4/15/2021  5/15/2021 Provide Feedback

After the public comment period closes, there is an additional opportunity to provide feedback when the policy comes forth to the School Board for Information at an upcoming School Board meeting; please see the Board Considerations on Drafts section below for the schedule, or check the meeting agendas on BoardDocs.

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Board Consideration on Drafts

The following draft policies are being considered by the School Board. Draft policies are published in the agenda for the board meetings one week prior to the meeting. Links in the Information and Action dates are for the draft policies, the link in the Policy Title column is to the current policy. Feedback can be shared by submitting input through the online feedback form. Please be sure to include the policy you are referencing in your correspondence.

Policy Number Policy Title & link to Current Policy SB Meeting for Information (draft policies) SB Meeting for Action (draft policies) Deletion/New/ Revised/ Amended Accompanying PIPs Departments Involved
I-1.35 * Resources 5/6/2021 5/20/2021 Revised None DTL
I-7.2.5.31 * Support, Resources, and Extended Time 5/6/2021 5/20/2021 Revised I-7.2.5.31 PIP-1 DTL
I-9.1 * Selection of Textbooks and Other Instructional Materials 5/6/2021 5/20/2021 Revised I-9.1 PIPs -1 through 3 DTL

 

Recently Adopted Polices

The Board has recently adopted the following policies.

Policy Number Policy Title & link to Newly Adopted Policy SB Adoption Date
I-1.30 Goals (Removed) 4/22/2021
I-1.31 Goals (Removed) 4/22/2021
I-1.33 Teaching and Learning Goals 4/22/2021
G-1.2 Staff Electronic Technologies Acceptable Use 4/22/2021
M-15 Aquatics Facilities and Programs 4/8/2021
F-7 Real Property 3/11/2021
M-8 M-8 2/4/2021
I-11.6.1 Locally Awarded Verified Credit 1/21/2021
L-9 Accreditation of Schools 1/21/2021
I-7.2.5.30 Prevention, Intervention, and Remediation 1/7/2021
F-1 Financial Management – Capital Improvement Plan 12/3/2020
F-5.7 Capital and Maintenance Program 12/3/2020
I-7.2.3.30 Communications 11/5/2020
J-8.3.1 School Health Services 11/5/2020
K-14.30 Volunteers and Partners 11/5/2020
E-5.1.2 School Start Times 9/10/2020
A-30 Equity 8/20/2020
K-2.3.30 Media Relations 7/16/2020
K-6 Distribution of Non-School Materials 7/16/2020
M-10 Planetarium 7/16/2020
J-5.3.30 Admissions 6/25/2020
J-5.3.31 Options and Transfers 6/25/2020
J-5.3.32 Administrative Placements 6/25/2020
M-12.4 Information Security 6/25/2020

*The information and dates above are current as of  5/4/2021 and are subject to change.