Frequently Asked Questions

Fees and Payments

Lottery

Registration

School Year Program

Summer Program

 

Fees and Payments

How are fees charged?

For the school year, fees are charged monthly with payment due by the first of the month.  For the summer programs there is a one-time fee charged for the entire summer.

How are my fees determined?

Fees are determined by the household income of the family (sliding scale), the bell schedule of the school the child(ren) attend, and the enrollment options selected (before and/or after school).

What are the different payment methods?

Payments can be made by credit card (Visa or MasterCard), check, or money order. Online payments can be made through mySchoolBucks, check and money order payments can be mailed to 2110 Washington Blvd. Arlington, VA 22204, and credit card (Visa or MasterCard,  and Discover), check and money order payments can be made in person at the Extended Day Central Office.

Can I pay over the phone?

No.

How can I get a receipt of my payment?

To get a receipt for Extended Day services you can log onto your Extended Day Family Account and print a receipt. You can also request a receipt by sending an e-mail to extended.day@apsva.us.

What is the Extended Day tax ID number?

The Employer Identification Number (EIN) for the Extended Day program is 54-6001128.

 

Lottery

Which schools will have a lottery for Extended Day?

Not all schools will have a lottery. Lotteries will only be held for schools for which the registrations exceed the capacity. In recent years, there have been waitlists for the afternoon programs at Abingdon, Ashlawn, Claremont, Henry, Key, McKinley, Science Focus, and Tuckahoe. There will not be waitlists for any summer programs or morning programs during the school year. Extended Day continues ongoing efforts to accommodate all children from the waitlists. We monitor and work on it throughout the entire school year.

Why a lottery?

A lottery will be conducted only for programs that exceed capacity to ensure a fair process that gives all families an equal opportunity for enrollment.  Lotteries will only be held for schools where registrations exceed capacity.

How many slots are available at each school?

Extended Day is currently working with administrators to determine program capacity at each school. The number of slots at each school will be posted on the Extended Day website prior to the lottery.

When is the lottery?

The lottery for the schools that have more applicants that spaces available will take place on Friday, May 24, 2019 at the Syphax Education Center at 9 a.m.  The lottery is open to the public.

How can I make sure my child is in the lottery?

All families who register their child between April 1 – May 15 will have their name entered in the lottery, if a lottery is necessary at their child’s school.  Please note: For current APS Extended Day families to be included in the lottery, their Extended Day payments for the 2018-2019 school year must be up to date.

What is the policy for siblings?

If the siblings attend the same school, the family will have one entry in that school’s lottery. If the family number is selected for enrollment all the children in the family will get in. If the family’s number is selected after the program has reached capacity, all the children will be placed on the waitlist. Families registering children for different schools will have lottery numbers at each school.

When will parents know if their child has been enrolled or placed on a waitlist?

All parents will be notified no later than June 1.

What can I do if I find out in late May that my child is placed on an Extended Day wait list?

You do not have to wait to develop contingency plans.  Families can register for other local child care programs to ensure child care coverage.  If their children are selected in the Extended Day lottery, and no longer need the alternative program, they can withdraw their child from the other program.   If children who attend other local programs are accepted into Extended Day in the middle of a month for which you have already paid the other program, Extended Day will hold your spot until the following month, upon request.

Will Summer Extended Day have a lottery?

No. There will not be a lottery for summer school Extended Day as there is sufficient space for all children at the summer school programs.

 

Registration

When does Extended Day registration begin?

Registration for new and returning families begins annually in the Spring and continues throughout the school year.  The specific date that registration begins will be announced each year on our registration page.

Why did the registration process change?

After some of the technical challenges experienced during previous registration periods, Extended Day solicited feedback from families on the process. The new process responds to the parent input, creating equitable access to all registrants regardless of timing and access to computers, and it addresses the concerns related to the first-come, first-served approach.

Why an extended registration “window?”

In recent years, Extended Day has opened registration at different times, including midnight, 8 am, and Saturday morning.  Subsequently, each year we heard from parents that the time was inconvenient and many did not have online access at that particular time.  Thus, the first-come, first-served nature of registration created a disadvantage for these families. The prolonged registration period eliminates the urgency to register immediately and provides equal access for everyone, regardless of work schedules, computer access and other mitigating factors.

Why April 1 through May 15th?

The dates of the Extended Day registration period were determined after considering several factors, including the timing of summer school invitations and option school lotteries. Students must attend summer school to participate in Summer Extended Day.  And, summer school enrollment is by invitation only and is limited to students who have been identified as eligible to participate by their school principal.  Extended Day registration was set to allow time for students to know their summer school status. Parents will be notified of their child’s status for the option schools on May 1st.  Extended Day is waiting for that process to be complete to allow those families to register their children in the appropriate school. If Extended Day closed registration before the option school lotteries were complete, families might register for Extended Day for schools their children would not ultimately attend.  Having children registered inaccurately would create challenges for Extended Day in projecting enrollment, hiring staff, establishing and managing wait lists, requesting space and other issues.

Is there a registration fee?

Yes. The annual registration fee is $40 for the first child and $30 for each additional child. The fee is charged once each year between July 1 and June 30.

Is my child guaranteed a spot in Extended Day?

At most schools there each child will be enrolled, however there are waitlist each year at some schools.  For schools where the number of registration exceeds the number of slots there will be a lottery.

Why are there waitlists at some Extended Day programs?

Waitlists occasionally occur due to staff and/or space needs. If additional staff is needed, we hire additional staff. If more space is needed, we work with school administrators to identify additional space for use by Extended Day.

How many slots are available at each school?

Extended Day is currently working with administrators to determine program capacity at each school. The number of slots at each school will be posted on the Extended Day website prior to the lottery.

Do I need to register my child every year for Extended Day?

Yes. Each child needs to register for Extended Day each year.

Can I register my child for Extended Day if I haven’t registered my child with Arlington Public Schools?

Yes. However, the online registration system requests your child’s Student ID number. If your child does not yet have a Student ID number, please enter your child’s first and last name where the Student ID number is requested.

How do I register my child for Extended Day?

Families new to Extended Day can register online at https://aps.schoolcareworks.com/aps_registration.jsp or in-person at the Extended Day Central Office. Families with children already in Extended Day will need to add siblings new to APS to their existing Extended Day family account online at https://aps.schoolcareworks.com/reg_aps/start_registration.jsp.

What information do I need to register my child for Extended Day?

You will be asked to provide general family and medical information and two emergency contacts that are within 30 minutes of the school.

I registered on the Extended Day website, but how can I verify that my registration has been received?

For each child, Extended Day will send an email to confirm each session (before or after school) for which each child is registered. If you do not receive a confirmation email within 48 hours of registering, please email extended.day@apsva.us.

If I do not have an email address, how will I receive information regarding my registration and enrollment?

Please contact the Extended Day Central Office at 703-228-6069.

My child has been entered into a lottery for an elementary option school.  Which school should I register for?

The lottery for option schools will be conducted in April and parents will be notified of their child’s enrollment status on May 1. We encourage you to register for Extended Day after May 1 for the school that your child will likely attend.

Can I register my child for more than one school?

No. Please only submit a registration for one school. If children are registered for more than one school, you will be contacted to verify which school we should use. If we are unable to contact you we will use the first registration you submitted.

What happens if I enroll my child in my neighborhood school and then find out she has been pulled off the waitlist to an elementary option program?

If you have registered for the Extended Day program by May 15 and subsequently are informed that your child was enrolled off of an option school waitlist, Extended Day will transfer your registration to the option school.

What happens if I submit my child’s Extended Day registration after May 15, 2019?

If your child’s school has not reached capacity, your child will be enrolled. If your child’s school has a waitlist, your child will be placed at the end of the waitlist.

Can I register my child for only early release days (or one-day per week)?

This attendance option is only available for employees of Arlington Public Schools.

 

 

School Year Program Information

What do the children do in Extended Day?
Children participate in a wide variety of activities and events that build Developmental Assets, including games, art, drama, cooking, science, literacy, recreation and other projects and events. Each program also provides children with time each day to work on their homework, but Extended Day does not provide tutoring services.

Where is Extended Day located?

Extended Day is located at your child’s school.  The primary Extended Day location at each school is usually the cafeteria, however we do use other spaces in each building and the playground. Please contact the Extended Day staff (Extended Day Directory) at your school to find out the specific location for drop-off for the before school program and pick-up for the after school program.

What is the Check-In program?
The Check-In program provides after school care in each of the middle schools. Check-in offers students on-site after school activities, clubs, sports, and scheduled events. Students also have the opportunity to participate in extra-curricular school-sponsored activities and events. Check-in students, with parental permission, are also able to sign themselves out and leave the school campus. Once a child has signed out for the day they cannot return to the Check-in program.

Is snack provided?
The Extended Day Program offers a healthy, tasty snack every afternoon at each school. Fairfax Food Service delivers snack to each Extended Day and Check-in Program which are USDA approved and meet Virginia Department of Social Services licensing standards.

What are Extended Day Hours?
The before school session at elementary schools begins at 7 a.m. and continues until the school day begins. The afternoon session at elementary and middle schools begins at school dismissal and ends at 6 p.m.. On days when school is delayed two hours due to inclement weather Extended Day programs also open two hours late (9 a.m.). On days when school is closed early due to inclement weather the Extended Day programs will close at 4 p.m.

Is Extended Day open on teacher work days?
No. Extended Day does not operate on teacher work days or other days when students do not attend school.

Is Extended Day operated by Arlington Public Schools?
Yes. The Extended Day Program is operated by the Department of Finance and Management Services and all staff are Arlington Public Schools employees.

How is Extended Day funded?
Extended Day is funded entirely through participation fees and a contribution from Arlington County. The Code of Virginia prohibits school funds from being used for child care programs.

How many staff are there at each site?
The staffing at each site is determined by the number of children enrolled in the program, based on the following adult:child ratios:

Age Adult:Child Ratio
Pre-Kindergarten 1:8
Kindergarten 1:10
1st – 5th Grade 1:15
Middle School 1:20

 

Summer Program Information

How do I register for the summer program?

Registration for the summer program and the school year program is conducted online and begins in the spring.  Families new to Extended Day can register online at https://aps.schoolcareworks.com/aps_registration.jsp or in-person at the Extended Day Central Office. Families with children already in Extended Day will need to add siblings new to APS to their existing Extended Day family account online at https://aps.schoolcareworks.com/reg_aps/start_registration.jsp.

Does my child have to be enrolled in summer school to participate in Extended Day Summer Program?
Yes.

Are there wailtists for Summer School Extended Day?

No there are not waitlists for Summer School Extended Day.

What do kids do during the summer program?
Children participate in a wide variety of activities, including games, art, drama, cooking, science, literacy, recreation and other projects and events. The summer program has a camp atmosphere and includes field trips and swimming.