Extended Day 2019-2020 Registration Frequently Asked Questions

Why did the registration process change?

After some of the technical challenges experienced during previous registration periods, Extended Day solicited feedback from families on the process. The new process responds to the parent input, creating equitable access to all registrants regardless of timing and access to computers, and it addresses the concerns related to the first-come, first-served approach.

Why an extended registration “window?”

In recent years, Extended Day has opened registration at different times, including midnight, 8 am, and Saturday morning.  Subsequently, each year we heard from parents that the time was inconvenient and many did not have online access at that particular time.  Thus, the first-come, first-served nature of registration created a disadvantage for these families. The prolonged registration period eliminates the urgency to register immediately and provides equal access for everyone, regardless of work schedules, computer access and other mitigating factors.

Why April 1 through May 15th?

The dates of the Extended Day registration period were determined after considering several factors, including the timing of summer school invitations and option school lotteries. Students must attend summer school to participate in Summer Extended Day.  And, summer school enrollment is by invitation only and is limited to students who have been identified as eligible to participate by their school principal.  Extended Day registration was set to allow time for students to know their summer school status. Parents will be notified of their child’s status for the option schools on May 1st.  Extended Day is waiting for that process to be complete to allow those families to register their children in the appropriate school. If Extended Day closed registration before the option school lotteries were complete, families might register for Extended Day for schools their children would not ultimately attend.  Having children registered inaccurately would create challenges for Extended Day in projecting enrollment, hiring staff, establishing and managing wait lists, requesting space and other issues.

Which schools will have a lottery for Extended Day?

Not all schools will have a lottery. Lotteries will only be held for schools for which the registrations exceed the capacity. In recent years, there have been waitlists for the afternoon programs at Abingdon, Ashlawn, Claremont, Henry, Key, McKinley, Science Focus, and Tuckahoe. There will not be waitlists for any summer programs or morning programs during the school year. Extended Day continues ongoing efforts to accommodate all children from the waitlists. We monitor and work on it throughout the entire school year.

Why a lottery?

A lottery will be conducted only for programs that exceed capacity to ensure a fair process that gives all families an equal opportunity for enrollment.  Lotteries will only be held for schools where registrations exceed capacity.

How can I make sure my child is in the lottery?

All families who register their child between April 1 – May 15 will have their name entered in the lottery, if a lottery is necessary at their child’s school.  Please note: For current APS Extended Day families to be included in the lottery, their Extended Day payments for the 2018-2019 school year must be up to date.

When is the lottery?

The lottery for the schools that have more applicants that spaces available will take place on Friday, May 24, 2019 at the Syphax Education Center at 9 a.m.  The lottery is open to the public.

When will parents know if their child has been enrolled or placed on a waitlist?

All parents will be notified no later than June 1.

What can I do if I find out in late May that my child is placed on an Extended Day wait list?

You do not have to wait to develop contingency plans.  Families can register for other local child care programs to ensure child care coverage.  If their children are selected in the Extended Day lottery, and no longer need the alternative program, they can withdraw their child from the other program.   If children who attend other local programs are accepted into Extended Day in the middle of a month for which you have already paid the other program, Extended Day will hold your spot until the following month, upon request.

Will Summer Extended Day have a lottery?

No. There will not be a lottery for summer school Extended Day as there is sufficient space for all children at the summer school programs.

My children are already in Extended Day, do they have to register again?

Yes. Each child needs to register for Extended Day each year.

Can I register my child for more than one school?

No. Please only submit a registration for one school. If children are registered for more than one school, you will be contacted to verify which school we should use. If we are unable to contact you we will use the first registration you submitted.

What is the policy for siblings?

If the siblings attend the same school, the family will have one entry in that school’s lottery. If the family number is selected for enrollment all the children in the family will get in. If the family’s number is selected after the program has reached capacity, all the children will be placed on the waitlist. Families registering children for different schools will have lottery numbers at each school.

My child has been entered into a lottery for an elementary option school.  Which school should I register for?

The lottery for option schools will be conducted in April and parents will be notified of their child’s enrollment status on May 1. We encourage you to register for Extended Day after May 1 for the school that your child will likely attend.

What happens if I enroll my child in my neighborhood school and then find out she has been pulled off the waitlist to an elementary option program?

If you have registered for the Extended Day program by May 15 and subsequently are informed that your child was enrolled off of an option school waitlist, Extended Day will transfer your registration to the option school.

I registered on the Extended Day website, but how can I verify that my registration has been received?

For each child, Extended Day will send an email to confirm each session (before or after school) for which each child is registered. If you do not receive a confirmation email within 48 hours of registering, please email extended.day@apsva.us.

How many slots are available at my school?

Extended Day is currently working with administrators to determine program capacity at each school. The number of slots at each school will be posted on the Extended Day website prior to the lottery.

What if I do not have an email address? How will I receive information regarding my registration and enrollment?

Please contact the Extended Day Central Office at 703-228-6069.

What happens if I submit my child’s Extended Day registration after May 15, 2019?

If your child’s school has not reached capacity, your child will be enrolled. If your child’s school has a waitlist, your child will be placed at the end of the waitlist.