Payroll FAQ

Frequently Asked Questions

How do I view my paystub online?
Why are my taxes different even though I didn’t get a raise, didn’t change my Flex spending or my Health Insurance premiums?

When are my forms due to Payroll in order to be processed for the upcoming pay date?

What is the Overtime Reporting Period?
Why is my pay less?
Why is my pay more?
How do I change my taxes for Federal or State?
When will I receive my W-2?
When will I be able to see my W-2 online?
Is the online W-2 a legal representation of my W-2?

How do I view my paystub online?

The instructions for logging into the pay stubs are on the payroll overview page.

Why are my taxes different even though I didn’t get a raise, didn’t change my Flex spending or my Health Insurance premiums?

Please read Notice 1036 from IRS that states what the new withholding amounts will be for 2017. The American Recovery and Reinvestment Act that went into effect April 2009 and updates each beginning calendar year by the federal government. The new withholding rates for the Federal taxes are in the link above. Our systems feed off the IRS tax tables and varying states feed off the table to establish state withholding rates as well.

If you are an hourly employee, you are eligible for overtime if you work more than 40 hours in a workweek. Below is the Overtime Reporting Period overtime will be paid from:

When are my forms due to Payroll in order to be processed for the upcoming pay date?

All tax and direct deposit form changes need to be received by payroll at least 10 days before the upcoming pay date to ensure timely processing. See the Forms Deadlines schedule below:

Pay Date                Forms Deadlines

1/13/17                   1/15/17

1/31/17                   1/19/17

2/15/17                    2/3/17

2/28/17                    2/17/17

3/15/17                    3/3/17

3/31/17                    3/21/17

4/14/17                    4/4/17

4/28/17                    4/17/17

5/15/17                    5/3/17

5/31/17                    5/18/17

6/15/17                    6/2/17

6/30/17                    6/20/17

7/14/17                    7/4/17

What is the Overtime Reporting Period?

Pay Date         Overtime Reporting Period

1/13/17             12/11/16 -12/31/16

1/31/17             1/01/17 -1/14/17

2/15/17              1/15/17 – 1/28/17

2/28/17              1/29/17 – 2/11/17

3/15/17              2/12/17 – 2/25/17

3/31/17              2/26/17 – 3/11/17

4/14/17              3/12/17 – 3/25/17

4/28/17              3/26/17 – 4/15/17

5/15/17              4/16/17 – 4/29/17

5/31/17              4/30/17 – 5/13/17

6/15/17               5/14/17 – 5/27/17

6/30/17               5/28/17 – 6/10/17

7/14/17               6/11/17 – 6/24/17

Why is my pay less?

Flexible spending allocations for the new year begins on the first pay of a calendar year.
or
Your new health insurance rates went into affect on December 15th but maybe you didn’t look at the previous stub.
or
United Way deductions for the new calendar year begin on your first pay of the new calendar year.
or
You changed the allocation for your 403B deductions for 2016/2017 up/down.
or
We received quite a few state address changes for employees. When addresses change and the new withholding form arrives, the new state you live in may have a different tax rate, especially Maryland with their local tax withholding system.
or
You worked less during a previous time reporting period due to the ice/snow/closing or just being off during one of the breaks. Working less may have caused a decrease in pay if you are paid by the hour.

Why is my pay more?

You stopped or lowered your Flexible spending allocations for the new calendar year.
or
Depending upon the step increase schedule, you may be due a step increase. The schedule for step increases if due is located on the payroll site under the heading: FY17 Step Increase, Coaching, Academic Stipends, Yes Project, and Patrol Sponsors.
or
You changed the allocation for your 403B deductions for the current pay period up/down.
or
We received quite a few state address changes for employees. When addresses change and the new withholding form arrives, the new state you live in may have a different tax rate, especially Maryland with their local tax withholding system. Moving from Maryland to DC/VA, your state withholdings generally are lower, therefore; your pay would increase.
or
You may have worked extra during the previous time reporting period. Those additional monies would show on the online paystub if applicable.

How do I change my taxes for Federal or State?

The payroll website is your key for links to obtain the federal and state withholding forms. If you changed states, please also update your address in STARS and submit to Payroll your new state withholding form.

When will I receive my W-2?

APS abides by all federal laws concerning deadlines for dispensation of W-2s. By law we are required to mail out W-2 by January 31st of each year. Final audits are being performed to ensure no adjusting W-2’s would have to be issued.

When will I be able to see my W-2 online?

You will be able to see them online no later than January 31st and they will be mailed to the address of record as well.

Is the online W-2 a legal representation of my W-2?

Yes. You can print the W-2 from the online self service module and submit with your taxes. It is an exact reproduction of what we send to the Social Security administration, IRS, and the appropriate states. We mail a copy of the W-2 as a courtesy to the employees of APS to ensure you have a record.

If your questions were not answered here, please refer to Payroll Staff Members Contact Information for a list of responsibilities that each payroll staff member handles.