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Home Address Confirmation Process (HACP)

HACP-LogoOverview

Arlington Public Schools (APS) is continuing the Home Address Confirmation Process (HACP) for the 2023-24 school year to verify the home address of fifth and eighth grade students in preparation for the upcoming 2024-25 school year. This process allows APS to maintain accurate student records and to comply with Virginia law and our admissions policy. Families who do not have students in the fifth and eighth grades do not need to submit any documents.

In the past, APS has conducted home address checks as necessary, but this process ensures address checks occur consistently for all students at major school transition points.

APS is now requiring current fifth and eighth grade families to resubmit or update the home address documents they initially provided during registration, as listed below in the Required Documents section. The deadline to submit these documents is January 26, 2024.

This process allows APS to do the following:

  • Ensure we have accurate records for each student on file;
  • Identify students with complex living circumstances so that our staff can provide extra resources and assistance, as needed;
  • Confirm families’ home addresses at a time when students are preparing to transition to a new school for the upcoming school year;
  • Provides a fair and consistent process to ensure students reside within Arlington; and
  • Ensures we are managing and allocating our resources as efficiently as possible to best serve our students in accordance with Virginia Code: § 22.1-3 and APS School Board Policy J-5.3.30 Admissions.

Once all documents are submitted to your school, a staff member will follow up with you within 10 business days to confirm your documents were received and if additional information is needed to confirm your home address. You can also confirm when your information has been updated by checking in ParentVUE.

Students will not be withdrawn for the current school year – this only affects the 2024-25 school year. Families of students who were withdrawn, but later establish residency in Arlington, may re-enroll in APS.

Home Address Confirmation Process (HACP) Documents

APS requires the documents we requested during the initial registration process. Schools will not request documents confirming U.S. citizenship, social security information, or any other citizenship documents. This process is only to confirm that students attending APS currently live in Arlington County, and APS will not disclose or report any information provided to other organizations, leasing companies, government bodies, or housing authorities. 

Please Note: All submissions require a primary document and two supporting documents from the Required Documents section below.

Complex Living Situations

One example of a complex living situation is unhoused families or families experiencing homelessness. This is based on the permanence and adequacy of their living situation, which includes living in a hotel, moving from residence to residence, or living with relatives and friends. Families designated as unhoused are entitled to protections under the federal McKinney-Vento Homeless Assistance Act. There are additional living situations that may be considered complex and need to be reviewed by staff. We encourage families to contact your student’s school or the APS Welcome Center for assistance and additional information.

Required Documents

Required Documents for Families That Own or Rent a Residence

If a family owns or rents property, THREE of the following documents must be provided:

  • Deed showing that the student’s parents/legal guardians own the property in Arlington.
    • Families may submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us)

OR

  • Current Lease agreement signed by the lessor and lessee or tenant and landlord.

AND

Two (2) different supporting documents from the list below that include the parent’s/legal guardians name and address:

  • Current federal, state or property tax return
  • Current payroll or withholding statement
  • Vehicle registration
  • One current utility bill (Gas, Electric, Water, Internet, Cable) Note: Must provide one additional supporting document that is not a utility bill.
  • Valid Virginia driver’s license or government-issued ID with current address
  • Current bank statement
  • U.S., local, or federal government-issued document
  • Current homeowner or renter’s insurance policy with address
  • Voter registration 
  • Current income tax form 1099 or withholding form W-2

*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*

Required Documents for Families that Live in a Residence Owned by Someone Else (A/B Forms)

If a family lives in the residence of someone else (shared housing), FIVE documents must be provided:

 

All three (3) of the following primary documents must be submitted: 

  • Residency Form A – Parent/Legal Guardian Residency Affidavit.

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  • Residency Form B  – Statement of Arlington Resident Affidavit.

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  • A deed or lease agreement for the property.
    • For deeds: families may submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us)

Spanish versions of the A & B forms are available for reference purposes only. The English forms must be completed & notarized for this process.

Per APS Admissions Policy J-5.3.30, A/B forms and the accompanying lease or deed must be submitted each school year between July 1 and the beginning of the school year.

AND

TWO (2) different supporting documents that include the name of the parent or legal guardian and address:

  • Current federal, state or property tax return
  • Current payroll or withholding statement
  • Vehicle registration
  • One current utility bill (Gas, Electric, Water, Internet, Cable) Note: Must provide one additional supporting document that is not a utility bill.
  • Valid Virginia driver’s license or government-issued ID with current address
  • Current bank statement
  • U.S., local, or federal government-issued document
  • Current homeowner or renter’s insurance policy with address
  • Voter registration 
  • Current income tax form 1099 or withholding form W-2

*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*

Submit Documents

Families can submit their documents one of two ways:

In-Person: Families may submit their documents in person at their student’s school or the APS Welcome Center located at the Syphax Education Center (2110 Washington Blvd.). Welcome Center hours are 8am – 4pm.

Online Submission: Families can submit their HACP documents online through ParentVUE. Families should only submit documents through ParentVUE and should not email HACP documents to staff for privacy and information security reasons.

Instructions on How to Submit HACP Documents Online

  1. Using your ParentVUE username and password, log in using the yellow button below.
  2. Scroll to the bottom of the page and select “Arlington Address Confirmation” to begin submitting documents.
  3. Follow the steps to submit your documents.
  4. You will receive an auto-generated email confirmation once you have completed the submission process.

Submit Your HACP Documents Online Through ParentVUE

ParentVUE Submission Portal

Frequently Asked Questions

The following are the Frequently Asked Questions (FAQs) for the Home Address Confirmation Process (HACP). As new information becomes available, the questions will be updated and the date they were updated will be listed.

If your question is not answered in the FAQs, please contact your student’s school or the APS Welcome Center for assistance at 703-228-8000 (Select Option 2) or registration@apsva.us.

General Questions

Why is APS requiring the Home Address Confirmation Process for current 5th and 8th grade students?

By continuing this process, the following outcomes will be achieved:

  • Implements a fair and consistent process to ensure students reside within Arlington;
  • Ensures a student’s cumulative file has accurate and updated information before it is transferred to the next school;
  • Occurs at a time when students are preparing to transition to a new school for the upcoming school year;
  • Provides an opportunity to identify students with complex living circumstances so they can receive comprehensive resources and supports as needed; and
  • Allows APS to more efficiently manage and allocate resources.

Has APS previously required families to confirm their home address?

Yes, specifically for the annual submissions of affidavits (Form A/B) and for expired leases. In addition, if a referral was made to the APS Residency Specialist and a residency investigation was launched, a family would have to confirm their home address. For example, APS would request an investigation for returned postal mail if attempts to confirm the address were unable to be resolved. During an investigation, a family would have to confirm they reside in Arlington. If it was determined the family resided outside of Arlington, the student(s) were withdrawn from APS.

How are siblings impacted?

Siblings living in the same household and at the same address must attend the school in their attendance/boundary zone based on their address. Changes will take effect at the beginning of the 2024-25 school year.

Is the Home Address Confirmation Process related to immigration status?

Immigration or citizenship status is not relevant to confirming a home address. Schools will not ask for documents confirming U.S. citizenship, social security information, or any other citizenship documents.

How will concerns and problems be addressed?

Concerns and problems should first be communicated to the school-based registrar and/or administrative staff for resolution. In addition, families may contact the APS Welcome Center at 703-228-8000 or registration@apsva.us.

APS has established a telephone hotline (703-228-8000) and an email address at registration@apsva.us for parents/guardians to receive additional assistance with their concerns.

Is there an appeals process?

An appeals process has been established. Schools and/or families can refer cases that need further review to the student registration supervisor for a final determination. The appeals process for families wishing to appeal a decision is as follows:

  • First Appeal: Executive Director, Student Services
  • Second Appeal: Superintendent’s Designee, currently the Chief of Staff
  • Final Appeal: School Board

All appeals as part of the Home Address Confirmation process must be completed prior to May 6, 2024. The decision made by the School Board is final and binding.

Address Changes & Student Withdrawals

If my address changes, does my child need to transfer to the school in their boundary/attendance area?

Students will remain in their current school for the remainder of the 2023-24 school year; however, they and any siblings will need to attend the school in their attendance area based on their new address at the start of the 2024-25 school year.

Are there any options for students to remain in their current school if their home address has changed?

Students wishing to remain in their current school, despite an address change, are subject to the terms and conditions outlined in School Board Policy J-5.3.31 Options and Transfers. Additional information is available on the School Options and Transfers website.

Will my child be moved this school year if my address changed?

No, students will remain in their current school for the remainder of the 2023-24 school year. Changes will take effect at the beginning of the 2024-25 school year.

What happens if students reside in another county?

Students residing in another county or jurisdiction will be permitted to complete the 2023-24 school year at their current in APS; however, they will be withdrawn from APS for the 2024-25 school year. Families will receive assistance and support with registering students for school in the county where they reside.

Document Questions

What documents are necessary to confirm a home address?

A student’s home address is based on the residence of their parent(s), guardian, custodian, or other primary care giver. To be enrolled in any public school in Arlington, a parent, guardian, custodian, or other primary caregiver must provide documentation that verifies proof of Arlington County residency for each student.

Information on the specific documents required for HACP are listed above in the Required Documents section.

What is the timeline for submitting documents?

All HACP documents must be submitted by January 26, 2024. The final deadline to resolve issues before student withdrawal for the 2024-25 school year is May 6, 2024.

How are families able to submit documents?

Families can submit their documents one of two ways:

In-Person: Families may submit their documents in person at their student’s school or the APS Welcome Center located at the Syphax Education Center (2110 Washington Blvd.)

Online Submission: Families can submit their HACP documents online through ParentVUE. Families should only submit documents through ParentVUE and should not email HACP documents to staff for privacy and information security reasons.

Lease & Deed Questions

How will month-to-month leases be handled?

Families with month-to-month leases will need to submit documents confirming they have a month-to-month lease or other supporting documents. In some situations, a family may be requested to submit a letter from the property owner confirming they are leasing on a month-to-month basis. This process is a snapshot in time and reviews the current address of a family. Families do not need to resubmit documents every month but are required to provide updated documents on an annual basis.

How often do leases need to be resubmitted?

Leases should be resubmitted when they expire and a new lease is signed or annually, whichever one comes first.

Do I have to submit a copy of my original deed?

For HACP only, you may either submit a copy of your original deed or submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us). 

Housing Situation Questions

Are there any exceptions to HACP for families experiencing hardships?

Yes, the following are some of the most common exceptions:

  • Unhoused Families: Exceptions to the Home Address Confirmation (HAC) process exist for students who meet the definition of unhoused or experiencing homelessness per School Board Policy J-5.3.1 Homeless Education Services.
  • Military Families: Military families who reside in Arlington County, on a military base located in Arlington County, or are planning to reside in Arlington County pursuant to military orders have additional flexibility under state and federal law as stated in School Board Policy J-5.3.30 Admissions.
  • Relocated Families: Finally, families who have been residents of Arlington County and have been voluntarily or involuntarily relocated within 30 miles of Arlington County with the demonstrated intent to return within 180 calendar days are considered residents in accordance with School Board Policy J-5.3.30 Admissions.

What can families do if they live in Arlington County and their housing situation is complex, making it hard to get one or more of the required documents?

Families who have complex housing situations should contact their student’s school to discuss their concerns more extensively. School staff may also involve the school social worker so they can work together to assist the family with determining the next steps and problem solving.

In some situations, the school may need to refer a family to the APS Welcome Center to provide additional guidance and work through more complex situations. Families may contact the Welcome Center at any point for assistance with questions and additional information.

Resources

  • HACP Letter to Families: (Coming Soon)
  • Step-by-Step Instruction to Upload Documents: (Coming Soon)
  • HACP Flyer: (Coming Soon)

For additional information or questions, please contact your student’s school or the APS Welcome Center for assistance at 703-228-8000 (Select Option 2) or registration@apsva.us.