Conditional Online Registration

2020-21 School Year Conditional Online Registration 

In order to register a child in a Commonwealth of Virginia public school, state law requires a parent or legal guardian of a student to provide certain information to the student’s school division during the registration process. (Virginia Code §22.1-4.1 and § 22.1-3.1). Additional information about registration and school options can be found in the Guidebook for Parents.

Before registering, families are encouraged to review the Student Registration Checklist English | Spanish

Registration Process

1. Determine Arlington Residency:
All students attending Arlington Public Schools (APS) must reside in Arlington County with a parent or legal guardian. To determine if an address qualifies to attend APS or the neighborhood school based on an address, enter the home address in the APS Boundary (Attendance Area) Locator.

If you are a student or family experiencing homelessness and are trying to register for APS, please contact the APS Homeless Liaison Barbara Fisher at 571-424-0788 or barbara.fisher@apsva.us.

2. Complete the Arlington Public Schools Student Registration Form
A parent or legal guardian needs to download and fill out the APS Student Registration form for each child being registered. If the student registration form opens in your browser, download it before you start filling out the form and use Adobe Acrobat Reader to complete the form.
Download the Student Registration Form English | Spanish

*Adobe Acrobat Reader is needed to view and complete the downloaded APS Student Registration Form

3. Gather Required Registration Documents
Parents or legal guardians registering their child in APS must provide the following documents during the registration process:

  • Proof of residency
    • One primary document supporting residency
      • A current lease agreement, deed, or deed of trust; or
      • Residency Forms A & B for parents who live with their child in the residence of someone else. APS is temporarily accepting these documents without notarization.
    • Two additional documents supporting residency, such as a utility bill or car registration.
  • Proof of student’s age and legal name – an original birth certificate or certified copy translated into English, if necessary.
  • Valid government-issued identification for the parent – a government-issued ID can only be used to verify identity, not Arlington residency

4. Gather Additional Educational Documents
Current Individualized Education Program (IEP), 504 Plan, English Learner or gifted records, and school records or official transcripts from the previous school attended.

5. Upload Registration Documents
Upload your child’s completed Student Registration Form and all the required registration documents. If you are registering multiple children, you may upload documents for all of the children at the same time. Be sure to note the name and email address you use, you will use the same parent name and the same email address if the registrar asks you for additional documents. Document Secure Upload Link

6. Attend Virtual Meeting with an APS Registrar
An APS staff member will contact the registering parent or legal guardian after the registration documents are received to set up a virtual meeting. During the virtual meeting, a staff member will review all registration documents submitted, answer questions, and provide next steps in the registration process. It is requested that families have all original documents available at the time of the scheduled virtual meeting.

Completing Registrations when School Reopens

Once school reopens, school registrars will follow up with families to finalize the registration process to include an in-person meeting to view original and/or notarized documents. Families will not need to submit the Commonwealth of Virginia School Entrance Health Form and Tuberculosis Screening Certificate during the conditional registration process, but will have to submit it to their child’s school before they officially begin attending school in-person. If your child will need medications or special procedures during school, visit the Arlington County School Health webpage for additional forms, including medication authorization forms and care plans that need to be completed and submitted to the school clinic by postal mail on July 17, 2020. If students will not physically return to school in the fall, additional information will be shared about the timeline to submit the needed student health forms.

Privacy and Security

For privacy and information security reasons, families should never send personally identifiable information through email and should always upload them through the secure upload website. Personally identifiable information is information that, alone or in combination, can be linked to a specific student, including but not limited to:

  • Name of student, parents, or other family members;
  • Address of student, parents, or other family members;
  • Personal identifier, such as a Social Security Number, APS student ID, or health records.
  • Indirect identifiers, such as date of birth, place of birth, or mother’s maiden name.

No APS employee will ever email or call families requesting any personally identifiable information be submitted through email. If you do receive an email requesting this information, please disregard it because it may be a phishing email attempting to receive access to your personally identifiable information. If you receive a call requesting this information, only submit the documentation through the secure upload portal and not through email.


For additional information or questions, please contact the APS Welcome Center at 703-228-8000 or schooloptions@apsva.us.