Meeting Procedures

Order of Business at a School Board Meeting

  • Beginning in the 2017-18 School Year, School Board meetings will start at 6:30 PM. Citizen Comment on Non-Agenda Items will not be announced prior to 7 PM.
  • Consent items usually are taken up following recognitions and announcements. Items grouped in this category pertain to the operational procedures of the School Board and the Arlington Public Schools. Consent items are usually voted on as a group. If Board Members have questions or concerns about a particular consent item, that item may be voted on separately.
  • Citizen Comments on Non-Agenda Items are generally heard following Consent.
  • Agenda items are considered following adoption of the Consent Agenda and the Citizen Comment period. Agenda items include monitoring reports and topics for information or for action. These items are ordinarily placed first on an agenda for information and then on the agenda of a subsequent meeting for Board action.

Conducting School Board Business

  • Where no contrary procedure have been adopted by the School Board, Robert’s Rules of Order: Newly Revised will be followed.
  • A brief recess during the Board Meeting may be called by the Chair.
  • A meeting may be recessed to a later date upon approval of the majority of the Board.
  • Closed meetings may be called by the Board only for items which are permitted by the Freedom of Information Act, such as legal, personnel and certain real property matters.

School Board Meeting Agenda and Materials

  • The Superintendent of Schools will prepare a list of proposed agenda items for the consideration of the Chair of the School Board approximately two weeks before each Board Meeting. The agenda of every regular meeting is approved by the Chair. Generally, a Board member desiring to add items to the proposed agenda must submit the additions to the Chair seven days before the meeting. Items may be added to the agenda if two or more School Board Members so request.
  • Agenda materials for upcoming School Board meetings are usually posted electronically on BoardDocs on Friday afternoons the week before the meeting and also are available for public review in the School Board office by Monday afternoon of the week of the meeting.
  • Members of the public may speak at most School Board meetings. Speaker slips are valid only for the meeting indicated and are not held over to another meeting. Citizens may sign up electronically after publication of the agenda until 4:00 p.m. the day before the meeting. Speaker slips are also available outside the Board room the evening of the meeting. Click here to review the School Board adopted School Board Guidelines for Public Comment.
  • Written comments provided to the Board are entered into the public record, and are subject to the requirements of the Freedom of Information Act.