Middle School Attendance, Grading and Assessment (Testing)


Virginia Department of Education (VDOE) requires that attendance be taken daily. In order to be considered “in attendance,” students are expected to interact and respond to “meaningful interactions” with their teachers every day.Attendance is not based on assignment completion. Attendance will be documented in Synergy. Families will be contacted if students are marked absent because they did not complete​ a check-in ​that day.

Daily Attendance

Check in for Daily Attendance, Monday-Friday

  • Students must check in to “Homeroom/TA period” course daily (M-F) by 4:00 p.m.
  • This will mark them as present for the whole day. The student will be marked as absent if the check-in is not completed.
  • Students who are having connectivity issues need to report no later than 11:00 a.m. to their school’s attendance hotline
  • If a student is ill and cannot complete the check-ins, parents please email and/or call the attendance office to report the absence.
  • Attendance phone calls will go out at 7:00 pm.

Period Attendance

Period attendance will be documented in Synergy. Teachers can use any of the following methods for monitoring period attendance:

  • Online form, question, survey (i.e. exit ticket, SEL video question, etc)
  • Chat participation (directly with teacher or as part of a teacher facilitated group chat)
  • Phone call from teacher to student (especially relevant for students with connectivity issues)
  • ​Participation in a MS Team meeting ​related to the class

For information on acceptable absences and attendance procedures, please see the APS Handbook.


Teachers will provide detailed information in their syllabus which will include what they expect from students and how they will be evaluated. Students will be provided with timely and meaningful feedback as they master outcomes on key learning standards and instructional objectives.

Teachers will follow the grading procedures and guidelines as detailed in the School Board Policy Implementation Procedure I- PIP-2: Communication – Grade Reporting to Parents (Grades 6-12).

Assessment (Testing)

Teachers will assess student readiness in September based on diagnostics and formative assessments. A variety of assessments will be used throughout the year to monitor progress and students’ mastery of standards and skills. Digital assessment tools (i.e. Canvas Quizzes) will be used to evaluate ongoing learning. The data collected will be used to help modify instruction and support students’ learning.

Summative assessments (e.g. projects, tests, essays) will be used to measure students’ level of proficiency upon the end of the unit of instruction.