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Phase 1: Develop Initial Guidance
Started February 2024 – Completed July 2024
The APS Guidance for the Use of Generative Artificial Intelligence in Schools is a high-level framework for evaluating the use of generative AI use in the district. It was drafted by a working group composed of staff from the Offices of Academics, Diversity, Equity, Inclusion & Student Support, Information Services, and the Chief of Staff.This guidance, which will continue to evolve, is intended to provide a framework and support for APS in developing and implementing policies, practices, and resources related to the use of generative AI tools in the district.
Initial Generative AI Tool Recommendations for Staff
Started February 2024 – Completed August 2024
During the Spring of 2024, a volunteer exploratory committee reviewed many generative AI tools and provided thoughtful feedback contributing to recommendations for APS staff usage during our Year of Exploration. These resources were first thoroughly vetted by Information Services for data privacy and technical compatibility. Staff were then informed of three recommended generative AI tools. These resources can be used to enhance workplace productivity and instructional best practices during this intentional Year of Staff Exploration in APS.
Phase 2: Professional Development
October 2024 – Ongoing
APS is dedicated to promoting staff learning and growth to ensure the responsible and effective use of AI in our schools. Our systematic approach includes:
- Building Capacity through Train-the-Trainer Cohort: A dedicated cohort of central and school-based trainers worked to ensure sustainable and widespread AI education and support across the district.
- Facilitating Staff Training: Throughout the Year of Staff Exploration, APS offered a three-part, self-paced Canvas course, APS GenAI for Educators, for all instructional and non-instructional staff. This course was designed to equip staff with the knowledge and skills to integrate AI tools effectively, without adding to their workload.
- Developing Curriculum Around Ethical AI Use for Students: There is a strong emphasis on teaching students how to use generative AI tools ethically, fostering a responsible digital environment. This initiative is embedded in our broader efforts to integrate the VA Digital Learning Standards and digital citizenship principles into the curriculum.
Phase 3: Instructional Pilot
December 2024 – May 2025
In this phase, APS focused on implementing and evaluating the practical application of our AI instructional tools in the classroom. Our approach included:
- Pilot Program Implementation: Each school was invited to participate in a small scale pilot program where AI tools could be integrated into the curriculum in a controlled setting. This hands-on experience allowed us to assess the effectiveness and impact of AI on teaching and learning. Pilot participant volunteers were required to receive training before implementing MagicSchool or SchoolAI during their instruction.
- Staff Support and Feedback: Throughout the pilot, participants received ongoing support and training to ensure they are comfortable and proficient in using AI tools. Weekly feedback sessions were held to gather insights and make necessary adjustments.
- Student Engagement and Learning: The pilot aimed to enhance student engagement by incorporating guided AI-driven activities. The pilot collected data and evaluate the benefits of AI integration (if any) at various grade-band levels.
- Ethical Considerations and Best Practices: Emphasizing the ethical use of AI remains a priority. We will continue to educate both staff and students on responsible AI usage, ensuring that our practices align with the VA Digital Learning Standards and digital citizenship principles.This phase was crucial in our goals to empower educators and students with skills and knowledge to effectively and responsibly use AI technologies in the educational environment and in their every-day lives.