Fees and Payments

• Fees are determined by the annual household income of the family, the bell schedule of the school the child(ren) attends, and the enrollment options selected (before and/or after school).
• The total cost of services for the number of scheduled school days is then divided into 10 equal monthly payments.
• A sibling discount is available to families paying a reduced monthly fee.

Fees should not be prohibitive.
If families are experiencing extenuating circumstances (i.e. financial, medical, other), please contact the Extended Day Director or Assistant Director at 703-228-6069 for assistance.

Monthly Fees for Services

• All payments must be received in the Extended Day Central Office by the due date indicated.
• For the school year, fees are charged monthly with payment due by the first of each month, September 1st through June 1st.
  For the summer programs, there is a one-time fee for services charged for the entire summer.
• For enrollment beginning after the start of the school year, the first payment must be received before the child can attend.
• If a student begins the program after the first of the month, fees are pro-rated to either the first (1st) or the fifteenth (15th) of the month, whichever is closer to the starting date.
• Invoices for the first month of the school year are distributed via email by August 1.
  Subsequent invoices are distributed around the sixteenth (16th) of each month prior to the month of service.
• Services may be terminated if fees are not paid.
  • Once a student has been withdrawn from the program because of failure to pay, all past due bills and a minimum of one (1) month’s fees must be paid before the student can be readmitted.
• The account balance for the current school year must be cleared by June 15th

Fees should not be prohibitive.
If families are experiencing extenuating circumstances (i.e. financial, medical, other), please contact the Extended Day Director or Assistant Director at 703-228-6069 for assistance.

Annual Registration Fees

• Non-refundable annual registration fees are charged once each year.
• This annual fee covers all registrations submitted for services between July 1 and June 30 each year.
• The annual registration fees will be charged at the time of registration

• Online payments can be made through MySchoolBucks, using Visa or MasterCard.
  • New students to APS may not be available in MySchoolBucks until the second week in July.
    New families may need to consider an alternate method of payment in order to meet payment deadlines.
  • Please note:  your current balance will not be indicated on MySchoolBucks.com, so please refer to your invoice or Family Account.
  • Payments may be paid toward one child in the Extended Day family account. You do not need to itemize the costs by child.
    The full amount paid through MySchoolBucks will be applied to your Extended Day family account.
• Check and money order payments can be mailed to the Extended Day Central Office, 2110 Washington Blvd. Arlington, VA 22204.
• In-person payments can be made by credit card (Visa, MasterCard, or Discover), check, or money order, at the Extended Day Central Office.
• Check and money order payments may also be deposited in the after-hours drop box located at the Extended Day Central Office.
  • The drop box is located on the first floor, on the left wall before the elevator lobby.
  • The building is open 6:00 AM – 10:00 PM; the parking garage closes at 9:30 PM.

Cash payments are not accepted.

Payments may not be made over the phone.

Payments are not accepted at the schools.

All payments must be received in the Extended Day Central Office by the due date indicated.

Making a Payment through MySchoolBucks:

New students to APS may not be available in MySchoolBucks until the second week in July. New families may need to consider an alternate method of payment in order to meet payment deadlines.

1. To make an online payment through MySchoolBucks, first log in to your Extended Day family account and click on Make a Payment.
   You will be redirected to MySchoolBucks.com.
   Please note the amount due shown on the Make a Payment button in your Extended Day account.
   Your current balance will not be indicated in MySchoolBucks.
2. Log in to your MySchoolBucks account.
   • To open an account, you will need to provide the student name and student ID or full birth date.

If using a desktop computer or a web browser on your mobile device…

1. From the MySchoolBucks homepage, scroll down and click on Extended Day.
2. On the next page, select Extended Day under Featured Items on the left.
3. Enter the amount you would like to pay towards your Extended Day balance and click Add to Basket.
   • If you have more than one child, you do not need to pay for each child separately, as the funds will be applied to the total balance on your Extended Day family account.
   • If you would like your payment amount to be automatic/recurring, you may indicate this selection.
     Please make sure to end your recurring payments after making your payment for fees due on June 1.
4. Select the student name in the drop-down.
   Enter the amount you want to pay towards your Extended Day balance.
5. Click Add to Cart
6. Click on the shopping cart in the upper right corner and proceed through the check-out process

If using the mySchoolBucks app…

1. Click on the School Store icon located at the bottom in the center. (If you click the add funds icon, you will pay to Cafeteria and not Extended Day.
2. On the following page, select the school for one of the students in your Extended Day account
   • If you have more than one child, you do not need to pay for each child separately, as the funds will be applied to the total balance on your Extended Day family account.
3. Select Extended Day on the next page
4. Select the student name in the drop-down.
   • If you have more than one child, you do not need to pay for each child separately, as the funds will be applied to the total balance on your Extended Day family account.
5. Enter the amount you want to pay towards your Extended Day balance.
   • If you would like your payment amount to be automatic/recurring, you will need to set this up using a desktop computer or a web browser on your mobile device.  You may not set up automatic/recurring payments using the app
6. Click Add to Cart
7. Click on the shopping cart in the upper right corner and proceed through the check-out process

• There is a fee of $2.00 per transaction or parents can subscribe to an annual membership fee.
• The payment will be applied to your Extended Day family account and posted to your Family Account financial ledger by midnight of the day of payment.
• Parents/guardians are responsible for suspending any automatic/recurring payment set up if they withdraw or cancel services.

• Notification of withdrawal or cancelation of services must be made in writing to the Extended Day Central Office, at Extended.Day@apsva.us.
• If written notification is not received, the parent/guardian will continue to be responsible for payment of accrued fees.
• Withdrawals and cancelations may not be made retroactively.
• Withdrawals and cancelations are effective on the fifteenth (15th) and last day of the month and billing is prorated accordingly.
  • Withdrawals effective the 1st through the 15th of the month will be charged ½ month’s rate.
  • Withdrawals effective the 16th through the last day of the month will be charged a full month’s rate.

• There is an annual registration fee of $45 for the first child and $35 for each additional child.
• Registration fees are not refundable.
• This annual fee covers all registrations submitted for services between July 1 and June 30 each year.
• The annual registration fees will be charged at the time of registration.

Please see Payment Methods for available options to ensure payment is received by the deadline.

All payments must be received in the Extended Day Central Office by the due date indicated.

• Annual Registration Fees are not refundable.
• Fees are not refunded due to illness, vacation, or the closing of school.
• Summer fees are not refundable.

• Refunds may be processed for unused school-year services with written notification of withdrawal from services during the school year and for overpayment on the family account.
  • Withdrawals are effective on the fifteenth (15th) or last day of the month and refunds are calculated accordingly.
• Refund checks are made out to the name of the individual who made the most recent payment(s) causing the credit amount.
• During regular operations, a refund check may take several weeks to be received.
• Processing will begin once the parent/guardian has confirmed the mailing address for the refund check.

• The Arlington County Code requires collection (by the County Treasurer’s Office) of an additional fifty dollar ($50.00) fee for checks returned for insufficient funds (NSF).
• Replacement of the check and the fifty dollar ($50.00) penalty must be made by money order or cashier’s check within forty-eight (48) hours of notification.
• Credit cards are not accepted for payment of the returned check fee or the fifty dollar ($50.00) penalty.
• If a second (2nd) check is returned within a two (2)-year period, all future payments must be made by money order or cashier’s check.
• Failure to make timely payment for returned checks will result in suspension of services until payment is made.

Parents/Guardians may request that their family account billing be split for each payee.

A split account will allow each party to see only their own billing and payment information.
Child information, including emergency contacts, will remain shared.
All fees must be paid by the deadlines in order to continue services and avoid late fees.
Services may be terminated for any unpaid portion by either responsible party.

• Requests may be made to the Extended Day Central Office, Extended.Day@apsva.us.
• Requests must accompany a court document stating that childcare costs are to be shared between parties.
  • Both parties must acknowledge agreement to the split billing amounts, if not stated in the court document.

As you file your annual tax returns, below is some helpful information:

• The Employer Identification Number (EIN) for the Extended Day program is 54-6001128.
• To access your year-end summary of payments for tax purposes:
  1. Log in to your family account, at https://apsfamily.schoolcareworks.com/login.jsp
  2. Click on the box named “Statements”
  3. Click on the drop-down arrow for “View Year” and select the tax year you would like to display
  4. Click the “VIEW” button
  5. In the top right-hand corner select “Summary Year End”.  You will be able to open the document to view, save, and/or download.

If you have any questions or need additional assistance, please email Extended.Day@apsva.us, or call 703-228-6069.

Receipts

• Receipts and statements can be accessed online from your Extended Day Family account, or
• To request a receipt or statement, please contact the Extended Day Central Office at extended.day@apsva.us.

Flexible Spending Accounts

Participants of Flexible Spending Accounts may submit forms to the Extended Day Central Office by mail, email, or in person.

Please include the following information on your forms:

• student name
• Extended Day Family ID number
• amount of claim
• dates of service

Employer Tax Identification Number (EIN): 54 – 6001128