Home Address Confirmation Process (HACP)

By continuing this process, the following outcomes will be achieved:

• Implements a fair and consistent process to ensure students live within Arlington;
• Ensures a student’s cumulative file has accurate and updated information before it is transferred to the next school;
• Occurs at a time when students are preparing to transition to a new school for the upcoming school year;
• Provides an opportunity to identify students with complex living circumstances so they can receive comprehensive resources and supports as needed; and
• Allows APS to more efficiently manage and allocate resources.

Yes, specifically for the annual submissions of affidavits (Forms A and B) and for expired leases. In addition, if a residency investigation was launched, a family would have to confirm their home address. For example, APS would request an investigation for returned postal mail if attempts to confirm the address were unable to be resolved. During an investigation, a family has to confirm they reside in Arlington. If it is determined that the family resides outside of Arlington, the student(s) will be withdrawn from APS.

Documents are requested for all HACP students including their siblings living in the same household. If all documents are not received, HACP students and siblings will be withdrawn for the upcoming school year.

Immigration or citizenship status is not relevant to confirming a home address. Schools will not ask for documents confirming U.S. citizenship, social security information, or any other citizenship documents.

Concerns and problems should first be communicated to the school-based registrar and/or administrative staff for resolution. In addition, families may contact the APS Welcome Center at 703-228-8000 option 1.

An appeals process has been established. Schools and/or families can refer cases that need further review to the student registration supervisor for a final determination. The appeals process for families wishing to appeal a decision will be shared at that time.

Within Arlington, students can remain in their current school for the remainder of the school year. Note that transportation will not be provided. Students will need to attend school based on their new address at the start of the next school year.

Students wishing to remain in their current school, despite an address change within Arlington can remain at their school for the remainder of the current school year.

If a family moves outside of Arlington, students must transfer to their new district.

Students in the fourth quarter of the school year will be permitted to complete their current school year at APS. Note that transportation will not be provided. They will be withdrawn from APS for the next school year.

Families with month-to-month leases will need to submit documents confirming they have a month-to-month lease or other supporting documents. In some situations, a family may be requested to submit a letter from the property owner confirming they are leasing on a month-to-month basis. This process is a snapshot in time and reviews the current address of a family. Families will not need to resubmit documents every month but are required to provide updated documents on an annual basis.

Leases should be resubmitted when they expire and a new lease is signed OR annually, whichever one comes first.

You may either submit a copy of your original deed or submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us). 

Yes, the following are some of the most common exceptions:

• Unhoused Families: Exceptions to the Home Address Confirmation Process (HACP) exist for students who meet the definition of unhoused or experiencing homelessness per School Board Policy J-5.3.1 Homeless Education Services.
• Military Families: Military families who reside in Arlington County, on a military base located in Arlington County, or are planning to reside in Arlington County pursuant to military orders have additional flexibility under state and federal law as stated in School Board Policy J-5.3.30 Admissions

Families who have complex housing situations should contact their student’s school to discuss their concerns more extensively. School staff may also involve the school social worker so they can work together to assist the family with determining the next steps and problem solving. School site staff may be able to conduct home visits to support secondary document submission.

In some situations, the school may need to refer a family to the APS Welcome Center to provide additional guidance and work through more complex situations. Families may contact the Welcome Center at any point for assistance with questions and additional information.