Home Address Confirmation Process (HACP)

Families may submit their documents in person:

• At their student’s school
• APS Welcome Center located at the Syphax Education Center
  • 2110 Washington Blvd.  Mon-Fri 8 a.m. – 4 p.m. Appointments are encouraged. Call 703-228-8000 option 1

Families can submit their HACP documents online through ParentVUE. Families should not email to staff for privacy and information security reasons.

How to Submit HACP Documents Online Using ParentVUE

• Log in using the yellow button below.
• Scroll to the bottom of the page and select “Arlington Address Confirmation” to begin submitting documents
• You will receive an auto-generated email once you have completed the process.

Online submission tips:

• Use a desktop computer or laptop- not a smartphone.
• Documents prepared for upload. All documents are in 1 file, ParentVue only allows for 1 submission.

Once all documents are submitted, a staff member will follow up within 10 business days. If you have questions please contact your school registrar.

If a family owns or rents property, THREE of the following documents must be provided:

One (1) of the following

• Deed showing that the student’s parents/legal guardians own the property in Arlington.
  • HACP families may submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us)

• Current Lease agreement signed by the lessor and lessee or tenant and landlord.

AND

Two (2) different supporting documents from the list below that include the parent’s/legal guardians name and address:

• Current federal, state or property tax return
• Current payroll or withholding statement
• Vehicle registration
• One (1) current utility bill (Gas, Electric, Water, Internet, Cable) Note: Must provide one additional supporting document that is not a utility bill.
• Valid Virginia driver’s license or government-issued ID with current address
• Current bank statement 
• U.S., local, or federal government-issued document
• Current homeowner or renter’s insurance policy with address
• Voter registration 
• Current income tax form 1099 or withholding form W-2

*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*

If a family lives in the residence of someone else (shared housing), FIVE (5)  documents must be provided.

Translated versions of the A & B forms are available for reference purposes only.

ONLY English notarized forms will be accepted.

All three (3) of the following primary documents must be submitted: 

• Residency Form A – Parent/Legal Guardian Residency Affidavit.

English | Español  |  Монгол |  አማርኛ | العربية

• Residency Form B  – Statement of Arlington Resident Affidavit.

English | Español  |  Монгол |  አማርኛ | العربية

• A deed or lease agreement for the property.

• • For deeds: HACP families may submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us)

Per APS Admissions Policy J-5.3.30, A/B forms and the accompanying lease or deed must be submitted each school year between July 1 and the beginning of the school year.

AND

TWO (2) different supporting documents that include the name of the parent or legal guardian and address:

• Current federal, state or property tax return
• Current payroll or withholding statement
• Vehicle registration
• One  (1)current utility bill (Gas, Electric, Water, Internet, Cable) Note: Must provide one additional supporting document that is not a utility bill.
• Valid Virginia driver’s license or government-issued ID with current address
• Current bank statement
• U.S., local, or federal government-issued document
• Current homeowner or renter’s insurance policy with address
• Voter registration 
• Current income tax form 1099 or withholding form W-2

*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*

By continuing this process, the following outcomes will be achieved:

• Implements a fair and consistent process to ensure students reside within Arlington;
• Ensures a student’s cumulative file has accurate and updated information before it is transferred to the next school;
• Occurs at a time when students are preparing to transition to a new school for the upcoming school year;
• Provides an opportunity to identify students with complex living circumstances so they can receive comprehensive resources and supports as needed; and
• Allows APS to more efficiently manage and allocate resources.

Yes, specifically for the annual submissions of affidavits (Form A/B) and for expired leases. In addition, if a referral was made to the APS Residency Specialist and a residency investigation was launched, a family would have to confirm their home address. For example, APS would request an investigation for returned postal mail if attempts to confirm the address were unable to be resolved. During an investigation, a family would have to confirm they reside in Arlington. If it was determined the family resided outside of Arlington, the student(s) were withdrawn from APS.

Documents are requested for all HACP students including their siblings living in the same household. If all documents are not recieved HACP students and siblings will be withdrawn for the next school year.

Immigration or citizenship status is not relevant to confirming a home address. Schools will not ask for documents confirming U.S. citizenship, social security information, or any other citizenship documents.

Concerns and problems should first be communicated to the school-based registrar and/or administrative staff for resolution. In addition, families may contact the APS Welcome Center at 703-228-8000 option 1

An appeals process has been established. Schools and/or families can refer cases that need further review to the student registration supervisor for a final determination. The appeals process for families wishing to appeal a decision is as follows:

• First Appeal: Executive Director, Student Services
• Second Appeal: Superintendent’s Designee, currently the Chief of Staff
• Final Appeal: School Board

All appeals as part of the Home Address Confirmation process must be completed prior to May 5, 2025. The decision made by the School Board is final and binding.

Students will remain in their current school for the remainder of the 2023-24 school year; however, they and any siblings will need to attend the school in their attendance area based on their new address at the start of the 2024-25 school year.

Students wishing to remain in their current school, despite an address change within Arlington can remain at their school for the remainder of the current school year.

Students residing in another county or jurisdiction will be permitted to complete their current school year at their current in APS; however, they will be withdrawn from APS for the next school year. Families will receive assistance and support with registering students for school in the county where they reside.

Families with month-to-month leases will need to submit documents confirming they have a month-to-month lease or other supporting documents. In some situations, a family may be requested to submit a letter from the property owner confirming they are leasing on a month-to-month basis. This process is a snapshot in time and reviews the current address of a family. Families do not need to resubmit documents every month but are required to provide updated documents on an annual basis.

Leases should be resubmitted when they expire and a new lease is signed or annually, whichever one comes first.

For HACP only, you may either submit a copy of your original deed or submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us). 

Yes, the following are some of the most common exceptions:

• Unhoused Families: Exceptions to the Home Address Confirmation Process (HACP) exist for students who meet the definition of unhoused or experiencing homelessness per School Board Policy J-5.3.1 Homeless Education Services.
• Military Families: Military families who reside in Arlington County, on a military base located in Arlington County, or are planning to reside in Arlington County pursuant to military orders have additional flexibility under state and federal law as stated in School Board Policy J-5.3.30 Admissions

Families who have complex housing situations should contact their student’s school to discuss their concerns more extensively. School staff may also involve the school social worker so they can work together to assist the family with determining the next steps and problem solving.

In some situations, the school may need to refer a family to the APS Welcome Center to provide additional guidance and work through more complex situations. Families may contact the Welcome Center at any point for assistance with questions and additional information.