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Home Address Confirmation Process (HACP)

Home Address Confirmation Process (HACP) is a process to verify the home address of fifth and eighth-grade students

HACP-Logo

This process allows:  

  • Provides a fair and consistent process to ensure students reside within Arlington
  • APS to maintain accurate student records and to comply with Virginia law and our admissions policy Virginia Code: § 22.1-3 and APS School Board Policy J-5.3.30 Admissions.
  • Ensures address confirmation occurs consistently for all students at major  school transition points.
  • Identify students with complex living circumstances so that our staff can provide resources and assistance, as needed . Families who have complex housing situations should contact their student’s school to discuss their concerns more extensively.

Communication from APS  

Current 5th and 8th grade students will receive a letter in the mail and ParentSquare with information about the process. Registrars and/or APS Welcome Center staff may contact families  via phone, email, or ParentSquare.

Home Address Confirmation Process (HACP) Documents 

DOCUMENT IMAGE

Families can submit their documents in Person or Online through ParentVUE.

If the documents are not received students will be withdrawn from Arlington Public Schools (APS) for the upcoming school year. Students will not be withdrawn for the current school year.

If the student is withdrawn, families must re-enroll withdrawn APS students at the Welcome Center with current primary and supporting documents for the following school year.

Home Address Confirmation Process (HACP) Documents 

*APS will not request documents confirming U.S. citizenship, social security information, birth certificate or other citizenship documents.   This process is only to confirm that students attending APS currently live in Arlington County. APS will not disclose or report any information provided to other organizations, leasing companies, government bodies, or housing authorities. *

Deadline to submit documents is January 31, 2025

How to Upload Documents on ParenVUE

In-Person

Families may submit their documents in person:

  • At their student’s school
  • APS Welcome Center located at the Syphax Education Center
    • 2110 Washington Blvd.  Mon-Fri 8 a.m. – 4 p.m. Appointments are encouraged. Call 703-228-8000 option 1

Online Submission

Families can submit their HACP documents online through ParentVUE. Families should not email to staff for privacy and information security reasons.

How to Submit HACP Documents Online Using ParentVUE

  • Log in using the yellow button below.
  • Scroll to the bottom of the page and select “Arlington Address Confirmation” to begin submitting documents
  • You will receive an auto-generated email once you have completed the process.

Online submission tips:

  • Use a desktop computer or laptop- not a smartphone.
  • Documents prepared for upload. All documents are in 1 file, ParentVue only allows for 1 submission.

Once all documents are submitted, a staff member will follow up within 10 business days. If you have questions please contact your school registrar.

Required Documents for Families That Own or Rent a Residence

If a family owns or rents property, THREE of the following documents must be provided:

One (1) of the following

  • Deed showing that the student’s parents/legal guardians own the property in Arlington.
    • HACP families may submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us)
  • Current Lease agreement signed by the lessor and lessee or tenant and landlord.

AND

Two (2) different supporting documents from the list below that include the parent’s/legal guardians name and address:

  • Current federal, state or property tax return
  • Current payroll or withholding statement
  • Vehicle registration
  • One (1) current utility bill (Gas, Electric, Water, Internet, Cable) Note: Must provide one additional supporting document that is not a utility bill.
  • Valid Virginia driver’s license or government-issued ID with current address
  • Current bank statement 
  • U.S., local, or federal government-issued document
  • Current homeowner or renter’s insurance policy with address
  • Voter registration 
  • Current income tax form 1099 or withholding form W-2

*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*

Required Documents for Families that Live in a Residence Owned by Someone Else (A/B Forms)

If a family lives in the residence of someone else (shared housing), FIVE (5)  documents must be provided.

Translated versions of the A & B forms are available for reference purposes only.

ONLY English notarized forms will be accepted.

All three (3) of the following primary documents must be submitted: 

  • Residency Form A – Parent/Legal Guardian Residency Affidavit.

EnglishEspañol  |  Монголአማርኛ | العربية

  • Residency Form B  – Statement of Arlington Resident Affidavit.

EnglishEspañol  |  Монголአማርኛ | العربية

  • A deed or lease agreement for the property.
    • For deeds: HACP families may submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us)

Per APS Admissions Policy J-5.3.30, A/B forms and the accompanying lease or deed must be submitted each school year between July 1 and the beginning of the school year.

AND

TWO (2) different supporting documents that include the name of the parent or legal guardian and address:

  • Current federal, state or property tax return
  • Current payroll or withholding statement
  • Vehicle registration
  • One  (1)current utility bill (Gas, Electric, Water, Internet, Cable) Note: Must provide one additional supporting document that is not a utility bill.
  • Valid Virginia driver’s license or government-issued ID with current address
  • Current bank statement
  • U.S., local, or federal government-issued document
  • Current homeowner or renter’s insurance policy with address
  • Voter registration 
  • Current income tax form 1099 or withholding form W-2

*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*

Contact your school’s registrar if you have any questions.

Submit Your HACP Documents Online Through ParentVUE

ParentVUE Submission Portal

Frequently Asked Questions

Why is APS requiring the Home Address Confirmation Process for current 5th and 8th grade students?

By continuing this process, the following outcomes will be achieved:

  • Implements a fair and consistent process to ensure students reside within Arlington;
  • Ensures a student’s cumulative file has accurate and updated information before it is transferred to the next school;
  • Occurs at a time when students are preparing to transition to a new school for the upcoming school year;
  • Provides an opportunity to identify students with complex living circumstances so they can receive comprehensive resources and supports as needed; and
  • Allows APS to more efficiently manage and allocate resources.

Has APS previously required families to confirm their home address?

Yes, specifically for the annual submissions of affidavits (Form A/B) and for expired leases. In addition, if a referral was made to the APS Residency Specialist and a residency investigation was launched, a family would have to confirm their home address. For example, APS would request an investigation for returned postal mail if attempts to confirm the address were unable to be resolved. During an investigation, a family would have to confirm they reside in Arlington. If it was determined the family resided outside of Arlington, the student(s) were withdrawn from APS.

How are siblings impacted?

Documents are requested for all HACP students including their siblings living in the same household. If all documents are not recieved HACP students and siblings will be withdrawn for the next school year.

Is the Home Address Confirmation Process related to immigration status?

Immigration or citizenship status is not relevant to confirming a home address. Schools will not ask for documents confirming U.S. citizenship, social security information, or any other citizenship documents.

How will concerns and problems be addressed?

Concerns and problems should first be communicated to the school-based registrar and/or administrative staff for resolution. In addition, families may contact the APS Welcome Center at 703-228-8000 option 1

Is there an appeals process?

An appeals process has been established. Schools and/or families can refer cases that need further review to the student registration supervisor for a final determination. The appeals process for families wishing to appeal a decision is as follows:

  • First Appeal: Executive Director, Student Services
  • Second Appeal: Superintendent’s Designee, currently the Chief of Staff
  • Final Appeal: School Board

All appeals as part of the Home Address Confirmation process must be completed prior to May 5, 2025. The decision made by the School Board is final and binding.

Address Changes & Student Withdrawals

If my address changes, does my child need to transfer to the school in their boundary/attendance area?

Students will remain in their current school for the remainder of the 2023-24 school year; however, they and any siblings will need to attend the school in their attendance area based on their new address at the start of the 2024-25 school year.

Are there any options for students to remain in their current school if their home address has changed?

Students wishing to remain in their current school, despite an address change within Arlington can remain at their school for the remainder of the current school year.

What happens if students reside in another county?

Students residing in another county or jurisdiction will be permitted to complete their current school year at their current in APS; however, they will be withdrawn from APS for the next school year. Families will receive assistance and support with registering students for school in the county where they reside.

Lease & Deed Questions

How will month-to-month leases be handled?

Families with month-to-month leases will need to submit documents confirming they have a month-to-month lease or other supporting documents. In some situations, a family may be requested to submit a letter from the property owner confirming they are leasing on a month-to-month basis. This process is a snapshot in time and reviews the current address of a family. Families do not need to resubmit documents every month but are required to provide updated documents on an annual basis.

How often do leases need to be resubmitted?

Leases should be resubmitted when they expire and a new lease is signed or annually, whichever one comes first.

Do I have to submit a copy of my original deed?

For HACP only, you may either submit a copy of your original deed or submit a copy of the Arlington County Real Estate Assessments website listing related to your property.  Simply click the link below, enter your address, click on view, and print this page and submit.  Arlington Property Search (arlingtonva.us). 

Housing Situation Questions

Are there any exceptions to HACP for families experiencing hardships?

Yes, the following are some of the most common exceptions:

  • Unhoused Families: Exceptions to the Home Address Confirmation Process (HACP) exist for students who meet the definition of unhoused or experiencing homelessness per School Board Policy J-5.3.1 Homeless Education Services.
  • Military Families: Military families who reside in Arlington County, on a military base located in Arlington County, or are planning to reside in Arlington County pursuant to military orders have additional flexibility under state and federal law as stated in School Board Policy J-5.3.30 Admissions

What can families do if they live in Arlington County and their housing situation is complex, making it hard to get one or more of the required documents?

Families who have complex housing situations should contact their student’s school to discuss their concerns more extensively. School staff may also involve the school social worker so they can work together to assist the family with determining the next steps and problem solving.

In some situations, the school may need to refer a family to the APS Welcome Center to provide additional guidance and work through more complex situations. Families may contact the Welcome Center at any point for assistance with questions and additional information.