Home Address Confirmation Process (HACP)
Home Address Confirmation Process (HACP) is a process to verify the home address of fifth and eighth-grade students
Home Address Confirmation Process (HACP) is a process to verify the home address of fifth and eighth-grade students
Current 5th and 8th grade students will receive a letter in the mail and ParentSquare with information about the process. Registrars and/or APS Welcome Center staff may contact families via phone, email, or ParentSquare.
Families can submit their documents in Person or Online through ParentVUE.
If the documents are not received students will be withdrawn from Arlington Public Schools (APS) for the upcoming school year. Students will not be withdrawn for the current school year.
If the student is withdrawn, families must re-enroll withdrawn APS students at the Welcome Center with current primary and supporting documents for the following school year.
*APS will not request documents confirming U.S. citizenship, social security information, birth certificate or other citizenship documents. This process is only to confirm that students attending APS currently live in Arlington County. APS will not disclose or report any information provided to other organizations, leasing companies, government bodies, or housing authorities. *
Deadline to submit documents is January 31, 2025
Families may submit their documents in person:
Families can submit their HACP documents online through ParentVUE. Families should not email to staff for privacy and information security reasons.
How to Submit HACP Documents Online Using ParentVUE
Online submission tips:
Once all documents are submitted, a staff member will follow up within 10 business days. If you have questions please contact your school registrar.
If a family owns or rents property, THREE of the following documents must be provided:
One (1) of the following
AND
Two (2) different supporting documents from the list below that include the parent’s/legal guardians name and address:
*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*
If a family lives in the residence of someone else (shared housing), FIVE (5) documents must be provided.
Translated versions of the A & B forms are available for reference purposes only.
ONLY English notarized forms will be accepted.
All three (3) of the following primary documents must be submitted:
English | Español | Монгол | አማርኛ | العربية
English | Español | Монгол | አማርኛ | العربية
Per APS Admissions Policy J-5.3.30, A/B forms and the accompanying lease or deed must be submitted each school year between July 1 and the beginning of the school year.
AND
TWO (2) different supporting documents that include the name of the parent or legal guardian and address:
*Please ensure you redact any personally identifiable information, such as social security numbers or financial information, that may appear on some of the supporting documents. APS requests these documents to verify names and addresses only.*
Contact your school’s registrar if you have any questions.
Submit Your HACP Documents Online Through ParentVUE
ParentVUE Submission PortalBy continuing this process, the following outcomes will be achieved:
Yes, specifically for the annual submissions of affidavits (Form A/B) and for expired leases. In addition, if a referral was made to the APS Residency Specialist and a residency investigation was launched, a family would have to confirm their home address. For example, APS would request an investigation for returned postal mail if attempts to confirm the address were unable to be resolved. During an investigation, a family would have to confirm they reside in Arlington. If it was determined the family resided outside of Arlington, the student(s) were withdrawn from APS.
Documents are requested for all HACP students including their siblings living in the same household. If all documents are not recieved HACP students and siblings will be withdrawn for the next school year.
Immigration or citizenship status is not relevant to confirming a home address. Schools will not ask for documents confirming U.S. citizenship, social security information, or any other citizenship documents.
Concerns and problems should first be communicated to the school-based registrar and/or administrative staff for resolution. In addition, families may contact the APS Welcome Center at 703-228-8000 option 1
An appeals process has been established. Schools and/or families can refer cases that need further review to the student registration supervisor for a final determination. The appeals process for families wishing to appeal a decision is as follows:
All appeals as part of the Home Address Confirmation process must be completed prior to May 5, 2025. The decision made by the School Board is final and binding.
Students will remain in their current school for the remainder of the 2023-24 school year; however, they and any siblings will need to attend the school in their attendance area based on their new address at the start of the 2024-25 school year.
Students wishing to remain in their current school, despite an address change within Arlington can remain at their school for the remainder of the current school year.
Students residing in another county or jurisdiction will be permitted to complete their current school year at their current in APS; however, they will be withdrawn from APS for the next school year. Families will receive assistance and support with registering students for school in the county where they reside.
Families with month-to-month leases will need to submit documents confirming they have a month-to-month lease or other supporting documents. In some situations, a family may be requested to submit a letter from the property owner confirming they are leasing on a month-to-month basis. This process is a snapshot in time and reviews the current address of a family. Families do not need to resubmit documents every month but are required to provide updated documents on an annual basis.
Leases should be resubmitted when they expire and a new lease is signed or annually, whichever one comes first.
For HACP only, you may either submit a copy of your original deed or submit a copy of the Arlington County Real Estate Assessments website listing related to your property. Simply click the link below, enter your address, click on view, and print this page and submit. Arlington Property Search (arlingtonva.us).
Yes, the following are some of the most common exceptions:
Families who have complex housing situations should contact their student’s school to discuss their concerns more extensively. School staff may also involve the school social worker so they can work together to assist the family with determining the next steps and problem solving.
In some situations, the school may need to refer a family to the APS Welcome Center to provide additional guidance and work through more complex situations. Families may contact the Welcome Center at any point for assistance with questions and additional information.