Capital Improvement Plan (CIP) for FY 2023-32

(FY 2022-24 CIP information below)

FY 2023-32 Capital Improvement Plan

Planning for FY 2023-32 CIP per the June 24, 2021 School Board Motion In the June 24 School Board Motion, the School Board directed the Superintendent to

  • Proceed with relocation of ACHS at a maximum total project cost of $6.18 million, to be completed by August 2023.
  • No later than October 2021, present to the School Board for approval the proposed educational specifications, diagrammatic site and building plans, and a reconciled cost estimate for a project at the ACC site that meets these requirements:
    • Provides three (3) options, each at the lowest possible cost;
    • Provides facilities for existing programs within the ACC building, including appropriately sized cafeteria, library, gymnasium, arts space and CTE labs;
    • Adds the maximum number of secondary seats within the stated cost limit;
    • Adds an athletic field similar in size to what was proposed in the May 2020 concept;
    • Completes new and/or renovated space as close to December 2025 as possible; and
    • Includes parking to meet expected demand of the various uses on site.
  • Direct the Superintendent to include in the Superintendent’s Proposed FY 2023-32 CIP in Spring 2022 a long-range plan to renovate existing school facilities that provides:
    • A schedule of renovations to be completed, and
    • The order of priority with supporting rationale

To read the full June 24 School Board motion, see Appendix A in the FY 2022-24 CIP Report (www.apsva.us/wp-content/uploads/2021/08/Final-FY-2022-24-CIP-Report.pdf)

FY 2022-24 Capital Improvement Plan

The School Board approved the FY 2022-24 Capital Improvement Plan on June 24, 2021. Below is the report detailing the CIP and direction for the upcoming CIP.FY 2022-24 CIP Report  www.apsva.us/wp-content/uploads/2021/08/Final-FY-2022-24-CIP-Report.pdf


Overview | Objectives | Proposed ProjectsPresentations and Meetings | Staff Responses to School Board Questions | Timeline | Details about CIP ProjectsFY 2021 CIP | 2021 School Bond Flyer

Overview

Every two years, the School Board adopts a Capital Improvement Plan (CIP) that addresses APS capital needs—investments needed to improve or enhance the infrastructure of our schools—over the next ten years. The CIP includes major capital projects, such as new schools and school additions, as well as major maintenance and minor construction projects.

In June 2020, due to budgetary pressures caused by the COVID-19 pandemic, the School Board, in conjunction with the County Board, pivoted away from preparing a ten-year Capital Improvement Plan (CIP) and, instead, developed a one-year CIP. This year, the School Board is considering adopting a FY 2022 Four-to-Six-year CIP to continue building:

  • plans to address APS seat needs due to ongoing student enrollment growth,
  • facility enhancements at the Career Center,
  • the Heights Building site, and
  • needed upgrades for air quality, security, kitchens, and fields.

Recognizing that these needs might outweigh anticipated financing available, the School Board directs the Superintendent to develop a Four-to-Six-year CIP that aligns with the APS equity policy. The CIP will be acted upon by the School Board in June 2021 and then development will begin of a 10-year CIP to be approved in June 2022. 

Objectives

In June 2021, the School Board will adopt an Interim FY 2022 Four-to-Six-Year Capital Improvement Plan (CIP) that:

  • Meets the projected need for seats at all levels based on the Fall 2020 projections
  • Potentially includes additions, modifications, program moves, leased space, new construction, and/or other solutions that fit within the projected Four-to-Six-year CIP funding
  • Considers creative solutions for sizes, grade levels, and locations of all option schools, to include consideration of Pre-K thru 8 and/or Grades 6-12 models of instruction for some schools
  • Provides the appropriate facilities to accommodate the full-time high school students on the Career Center campus
  • Examines creative solutions for more efficient use of the Career Center campus
  • Considers creative solutions to meet accessibility and short-term parking needs at The Heights

Proposed Capital Improvement Plan Projects

APS CIP

Kitchen Upgrades:

  • Ensure that all students have access to high-quality, nutritional meals​
  • National school lunch program requirements continue to evolve, including more fresh vegetables, fresh fruit and scratch cooking​
  • Add on-site food storage and preparation space​
  •  Improve lunch lines – serve more students in less time

Security Vestibule Upgrades

  • Continue the systematic renovation of main entry vestibules to meet current safety and security standards
  • Ensures visitors check-in at the main office.
  • Completes upgrades at all schools.
  • Satisfies the priority order provided by Safety, Security, Risk and Emergency Management staff.

Complete the Heights Building

  • Originally planned to open with school in 2019 but delayed due to the county’s need for a temporary Fire Station
  • Underground structure with direct access to the school space
    • Provides better, direct access to the building for Shriver Program students
  • Lighted turf field for school and community use

Career Center Proposal

Air Quality and HVAC Upgrades

  • Implement staff recommended HVAC enhancements
  • Ensure that more schools have increased ventilation and filtration enhancements
  • Upgrade filtration to highest level possible for current systems targeting MERV-13
  • Replace and/or enhance building automation system (BAS) controls in school division to maximize ventilation
  • Upgrade filtration for larger common spaces with portable HEPA units
  • For more information about this project please see the fact sheet, the consultant’s Ventilation Reports and Recommendations, and the Update on FY 2022 CIP Design Studies (p.22)

Synthetic Turf Field Replacements

  • Replace Synthetic Turf Fields, shared costs with Arlington County Department of Parks and Recreation
    • FY 2023 – Wakefield HS, $491,000
    • FY 2024 – Washington-Liberty HS and Williamsburg MS, $1,087,000
    • FY 2025 – Greenbrier Stadium (Yorktown HS), $828,000

Replacement fields cannot be paid for by bonds, must be paid for with current revenue

    • If included in annual Minor Construction/Major Maintenance (MC/MM) budget, then MC/MM needs to be increased to account for the additional cost of the field replacements.

Major Infrastructure Projects

  • Major infrastructure projects to upkeep our schools and operations
  • Projects maintain existing APS buildings, include–but are not limited to–the following: HVAC, Electrical, Roofing, Windows

Staff Responses to School Board CIP Questions

 

Presentations and Meetings

June 24, 2021 School Board Meeting

The School Board approved the FY 22-24 CIP at this meeting.

Presentation | Video Recoding

June 14, 2021 School Board Work Session

June 9 Virtual County Board Joint Work Session with Arlington School Board – Capital Improvement Program

Agenda | Video Recording

June 8 Virtual Community Q&A

June 3, 2021 School Board Meeting

May 25, 2021 Work Session

May 19, 2021 Virtual Joint FAC/JFAC Meeting

May 11, 2021 Work Session

May 6, 2021 School Board Meeting

May 5, 2021

April 15, 2021

Feb. 2, 2021

Jan. 21, 2021

  • The School Board adopted the Direction for the Superintendent’s Proposed FY 2022 Four-to-Six-Year Capital Improvement Plan  Press Release  | Presentation 

Jan. 7, 2021

June 25, 2020

  • FY 2021 Capital Improvement Plan (CIP) Action Item Presentation and School Board Motion  | Recorded meeting 
  • The following status update was shared at the June 25 School Board meeting:
    • The FY 2021 CIP was limited to one year due to uncertainty because of the pandemic
    • The CIP was adopted without 800+ seats at the Career Center since the estimated cost of the project came in significantly over budget
    • By 2024-25, APS will need about 1,000 PreK-Grade 12 seats
    • Instructional planning needs to inform how new capacity fits within our school division
    • Facilities and instructional planning will run concurrently with recommendations ahead of the CIP process

FY 2022-2024 CIP Development Timeline

2020-21 School Board Meetings and APS Activities
August 2020
September 2020
  • APS begins re-evaluation of previous site studies, with input from FAC and JFAC
October 2020
January 2021
February 2021
April 2021
May and June 2021